JOB DESCRIPTION. Date this JD written/updated : Sep 11 (Updated Organisational Position April 2014)

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1 JOB DESCRIPTION 1. JOB IDENTIFICATION Job Title: Pharmacy ATO Responsible to: Lead Procurement Pharmacy Technician Department & Base: BGH Pharmacy Date this JD written/updated : Sep 11 (Updated Organisational Position April 2014) Job Holder Reference number: PHAR JOB PURPOSE To assist with the accurate and timely processing of medicines within the Pharmacy Department, following departmental procedures. 3. ORGANISATIONAL POSITION Pharmacy Operational Manager Lead ATO Procurement Technician Colleague This post Colleague

2 4. SCOPE AND RANGE Assists the senior technician purchasing and distribution in receiving, stock control and distribution within the pharmacy department. Involved in the provision of top-up services and other supply related visits to NHS Borders inpatient units, including BGH wards and departments, community hospitals and mental health units Distribution of pharmaceuticals to a wide range of NHS Borders units and services, including health centres, vaccine services etc Assists technicians with pre-packing and over labelling medicines for stock Assists technicians with aseptic and cytotoxic dispensing To undertake the dispensing of routine POD medicines following departmental procedures after completion of appropriate training programme, under the supervision of pharmacy technicians. 5. MAIN DUTIES/RESPONSIBILITIES To assist with the receipt, storage and issue of pharmaceutical products in line with departmental procedures. To assist in the stock control of products within the Pharmacy Department, including stock checking and expiry date checking. To undertake the dispensing of medicines where the prescription has been checked and interpreted for dispensing by a pharmacist or technician which includes entering patient prescription data and information onto Ascribe computer system. To carry out stock top-up and other supply related visits to wards, departments and community hospitals within NHS Borders, using agreed stock lists including checking expiries and drug recalls. To assist with medicine audits within the pharmacy department To issue and ready for dispatch pharmaceuticals to all units and services to which BGH Pharmacy provides a service, including BGH, community hospitals, health centres, vaccine service etc. To undertake labelling of medicines within departmental policies, including preparation of pack Downs. To undertake the return, checking and crediting or disposal of medicines returned to the Pharmacy Department in accordance with departmental procedures. To assist in the preparation of aseptically dispensed products including cytotoxics. To amend and update ward/department stock lists as appropriate To participate in the maintenance and filing of files and records.

3 To ensure adequate supplies of bottles, bags etc in dispensary To assist in answering the hatch and telephones in dispensary To undertake and record environmental checks, eg, temperature checking To ensure all work is appropriately documented and recorded To assemble Resus Emergency boxes To be responsible for the stocking and expiry checking of pharmacy shop To assist in ensuring the safe and secure handling of medicines and documentation To comply with the health & safety requirements of the department as defined by the departmental health & safety policy To train newly appointed ATO s as required. To assist in ensuring the security of the pharmacy department Participate in weekend/holiday/evening/late night rotas as required. Compliance with NHS Borders Policies Assist in the maintenance and update of departmental policies and procedures as appropriate. Participation in the generation of management information in relevant work areas To maintain a positive attitude towards development of post. 6. SYSTEMS AND EQUIPMENT Use of ASCribe pharmacy stock control system Stock control of pharmaceuticals Generation of labels for pre-packing Stock issuing of products Update and adjust ward stock lists Dispensing programme- producing and printing labels,entering drugs onto Ascribe and new patient details Microsoft Outlook for s and intranet

4 7. DECISIONS AND JUDGEMENTS Follows written procedures and top-up lists Working as part of the team uses own initiative with regards to day to day decision making ie. prioritising workload, organising cover for absences to ensure continuity of service Assess and answer or refer incoming queries as appropriate Resolve and investigate medicine supply problems including medical gases and liquid nitrogen. PDP and Appraisals carried out annually by line manager. 8. COMMUNICATIONS AND RELATIONSHIPS Liases with rest of work team Liases with clinical staff on ward/department level to resolve supply issues Liase with and refer to pharmacists and technicians to resolve issues and queries Communicating directly with: Delivery drivers Facilities staff re transport/deliveries etc Staff in community hospitals, health centres Outpatients/carers enquiries Communication will include face to face, telephone, written 9. PHYSICAL DEMANDS OF THE JOB Moving and handling of pharmacy stock, including unpacking and shelf and box filling with help from pharmacy porter. General keyboard skills Potential exposure to toxic pharmaceutical materials including cytotoxics Unpacking of returned containers from wards and hospital moving and handling and risk o exposure to unknown materials Disposal of expired and returned pharmaceuticals potential exposure to pharmaceuticals

5 10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB Assisting in ensuring that stock is available when required by clinical staff Ensuring work is completed and accurate within deadlines Ensuring system for the receipt and supply of medicines operates efficiently Concentrating for periods of time whilst dispensing medicines Resolving medicines logistic problems 11. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB In-house training in pharmacy Working knowledge of pharmacy computer programmes pharmacy systems. Knowledge of hospital policies and procedures and a detailed knowledge of pharmacy policies Competent in working within standard operating procedures Ability to work systematically and accurately Good organisational and communication skills Competency in numeracy and literacy skills.

6 TERMS AND CONDITIONS Grade and salary: Hours of work: Annual leave: Public Holidays: Band 2 15,058 to 17,803 per annum Fixed term for 6 months 37.5 hours per week 27 days per annum Details of other types of leave entitlement (such as sick leave) are set out in the Agenda for Change handbooks. 8 days per annum on dates designated by NHS Borders Details of other types of leave entitlement (such as sick leave) are set out in the Agenda for Change handbook. Superannuation: The post-holder is entitled to join the NHS superannuation pension scheme. If Unsuccessful: If you have NOT heard from us within 4 WEEKS of the closing date, then we regret that your application has not been successful on this occasion. However, we appreciate your interest in working with NHS Borders and your time and effort in completing the application form. We would welcome your application for future posts. Equal Opportunities: In NHS Borders, we believe that all staff should be treated equally in employment. We will not discriminate against any member of staff, or job applicant, on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation. Trade Union membership. Disclosure checks: We carry out criminal record checks on new staff who fall within certain staff groups within NHS Borders, through Disclosure Scotland. We send out Disclosure Forms to all short listed candidates for these staff groups, and ask for these to be completed and returned at interview. If a successful-at-interview candidate forgets to bring their completed form to interview, then they will be required to return the form (and proofs of identity) within 7 days, otherwise the provisional job offer will be withdrawn. Unsuccessful candidates forms will be shredded. The Rehabilitation of Offenders Act does not apply to this post. Mandatory Induction Standards for Healthcare Support Workers in Scotland: Your performance must comply with the Mandatory Induction Standards for Healthcare Support Workers in Scotland and with the Code of Conduct for Healthcare Support Workers (in line with CEL 23 (2010)), both subject to amendment from time to time, which are attached. If, despite ongoing support, you fail to adhere to the Standards or to comply with the code, your performance will be managed in line with the NHS Borders Management of Employee Capability Policy and could result in the termination of your employment with NHS Borders.

7 Tobacco policy: We have a Tobacco policy in place. When selecting staff, we do not discriminate against applicants who smoke, but staff must observe our policy on smoking. Hepatitis B: We offer Hepatitis B immunisation through our Occupational Health Service (OHS). If you think you may be at risk of contracting Hepatitis B through your job, you should ask for this immunisation at OHS. If your work involves exposure-prone procedures, you must keep to the document Protecting Health Care Workers and Patients from Hepatitis B, and the NHSiS Management Executive Directive on this issue. You must be immune to Hepatitis B, and if you cannot prove that you are immune, OHS will investigate to find out whether you are Hepatitis B positive or not. Health and Safety at Work: You must take look after the health and safety of yourself and anyone else who may be affected by what you do at work. You must also co-operate with us to make sure that we keep to legal and organisational safety regulations. You can get more information from the NHS Borders Health & Safety Adviser. The closing date for completed application forms is: 5pm Wednesday 23 July 2014

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