LINCOLNSHIRE COUNTY COUNCIL May 09. JEM Number: 4123

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1 LINCOLNSHIRE COUNTY COUNCIL May 09 JOB DESCRIPTION DIRECTORATE: Development Division/Section/Branch: Service Development Service/Sub-Division: JOB TITLE: Highway Asset Manager JEM Number: 4123 GRADE: REPORTS TO: Head of Highway Service Development 1. PURPOSE OF JOB: To be responsible for the development and management of the Highway Asset Management Service for Highways and Traffic. To support and develop all aspects of the highway maintenance service, including development of highway maintenance policy and programmes, and management and delivery the highway out-of-hours emergency service. To manage and maintain the operation and development of all IT systems based in the highway maintenance service. Lead, direct and deliver in the development and establishment of the highway alliance for the future delivery of highway services To review and audit performance measurement and contract compliance systems to measure and enhance the effective use of resources for all of the contracts within the alliance 2. MAIN RESPONSIBILITIES, TASKS & DUTIES i To contribute and/or lead in the development and implementation of service strategies and delivery plans to meet the Council's targets and objectives. ii To ensure that the Highway Asset Management Service is appropriately organized and structured to meet the Council's statutory obligations and where appropriate any national and local performance indicators. iii To lead, inspire and develop the people within the Service to ensure the effective delivery of services to the public. iv To look to continuously improve the services provided by Highway Asset Management, identifying where possible, value for money savings and managing within allocated budgets. v To establish and develop effective partnerships to enable delivery of the Service objectives, with other statutory agencies and with the

2 vi vii private and voluntary sectors. To ensure the way in which resources (financial, people and property) in the Service are managed reflects the agreed culture and style of the County Council. To be responsible for and manage the delivery of operational and support services including: Highways Maintenance and Management (highway alliance, term contracts and pavement management systems). Contract Manager for the Highway Works Term Contract Management and operation of Highway Works Term Contract Out of hours emergency response and winter services Highway Standards and Policies Highway Asset Management Development and administration of asset management computer systems, including GIS viii ix x xi xii xiii xiv xv xvi xvii To be responsible for Health and Safety matters, including leading for Service Development. As Contract Manager, to lead on the delivery, development and performance of the highway services carried out by all of the alliance partners To lead on the development, implementation and administration of the IT systems contributing to the computerised support of the Highways and Traffic service To oversee the delivery of an effective Winter Maintenance Service and a 24/ 7 out of hours emergency service, including the supply of gritters and associated equipment, and weather forecasting, data and equipment. To ensure the County Council's public liability is minimised by effective highway and winter maintenance plans, response and claims management procedures including acting as an expert witness. To protect and enforce statutory public highway rights. The development and management of all staff within the Service. To be responsible for the development of policy and strategy for the Highway Authority (including future procurement and funding e.g. alternative service delivery mechanisms) To manage and deliver the central highway maintenance functions, including highway policy, operation and development of Highway Alliance and Works Term Contract Partnership and it s supporting IT systems. To shape and deliver the County's highway programme taking full account of policy, budgets, programme requirements and local pressures xviii To be responsible for the management, co-ordination, and representation on behalf of Highways and Traffic at local, regional and national level particularly in development of codes of practice, guidance and benchmarking. xix xx To develop and implement Local Transport Plan (LTP) strategies and ensure the prioritization and distribution of capital and revenue finance (currently 46 million per annum) to reflect the LTP priorities and targets. To develop strategies and policies for all other highway activities.

3 xxi To be directly responsible for the management and administration of capital and revenue budgets in excess of 5 million per year. xxii To co-ordinate and develop information and communications technology and systems and the corporate e-government agenda and strategy. xxiii To procure works through external contracts including the Directorate's Highway Alliance and principle Term Works Contract. xxiv xxv xxvi xxvii To supervise and control highway works. To develop, implement and administer a highway asset management plan for the highway service for the County with an asset value of 5 billion. To steer the Authority's involvement in major scheme development, and commission technical support to deliver a programme of machine and visual highway condition surveys and major maintenance schemes. To provide a strong customer focus ensuring the delivery of high quality services to all highway users. 3. MANAGEMENT OF PEOPLE The post holder will have full management responsibility of Highway Asset Management Service consisting of approximately 20 staff based in City Hall, Lincoln, covering a number of different functions e.g. Asset Management, Financial Control, Highway Maintenance and IT systems. SUPERVISION OF PEOPLE All staff are based in Lincoln but are required, on occasion, to work on site to undertake road surveys, site visits and inspections. As the Highway Authority is working in Partnership with a number of external contractors the post holder will be required to direct, instruct and monitor contractor s staff. The post holder is required to deputise for, assist and represent the Head of Highway Service Development and Assistant Director of Highways and Traffic. 4. CREATIVITY AND INNOVATION The post holder will lead in the development of the new Highway Works Term Contract in the role of Contract Manager (turnover 40 per annum) The post holder is responsible for writing and developing the Highways Asset Management Plan, which will involve the analysis of options in providing life cycle plans, levels of service and forward programmes taking full account of policy and budgets pressures. The post holder will contribute to and deliver Local Transport Plan strategies. The post holder will be responsible for developing strategies and policies and operational procedures to ensure the authority complies with the requirements of the Traffic Management Act. When considering such solutions the post holder will be guided by various legislation and local/national policies.

4 The post holder is also responsible for developing new policies including Highway Asset Management Plan, Rights of Way Improvement Plan, Health and Safety, Highway Maintenance Plan and future service delivery. The post holder will also lead in the development of a diverse range of subjects in the development of Directorate/Corporate objectives and service improvement. Effectively planning and controlling financial and physical resources. Creating and using effective management information. Specifying, negotiating and controlling successful external service agreement and contracts. Ensuring an effective business planning process. 5. CONTACTS AND RELATIONSHIPS In fulfilling the statutory, political and professional obligations of the Highway Authority the post holder, often when dealing with complex and contentious issues, is required to develop effective relationships with: External Bodies e.g. Environment Agency, Utility Companies Government Departments e.g. Department for Transport, Government Office for East Midlands (GOEM), District and Parish Councils Elected members, Portfolio Holders, District and Parish Councillors, MP's Assistant Directors Assistant Chief Executives Chief Executives, Directors and Senior Managers in other Local Authorities External Partners e.g. Term Works Contractor, Translinc and Mouchell Business Services Other Contractors e.g Tarmac, RMC and Peek The above list provides examples and is illustrative and not exhaustive. More specifically, the post holder will: Contract Manager for the new Highway Works Term Contract ( 40m turnover per annum) Be Asset Manager and ensure the effective and efficient delivery of the Highway Asset Management Plan across the whole of the Highways and Traffic Service Represent Highways and Traffic/the Authority at local, regional and national level. Lead on the external contact of adjacent authorities and regional bodies. Be a first point of contact for media enquiries along with pro actively providing information to public and media. Be required, as necessary, to attend Court to defend the authority and Public Inquiries as an Expert Witness.

5 6. DECISIONS a) Discretion The post holder has delegated authority to act for the Highway Authority in delivering highway support services but on occasion may need member approval. For example, the post holder has - full delegated authority to develop and deliver a programme of major maintenance schemes. However, will need to gain financial approval for all schemes over 100,000 in value Capital Policy Development Group To monitor and evaluate the Highway Works Contract, including Performance, Contract Changes and Development. To support, develop and implement highways maintenance services for the County with an asset value of 5 billion and be directly responsible for annual expenditure of currently 5 million per year involving capital and revenue budgets. b) Consequences The consequences of the post holder's decisions are wide ranging and substantial. Adverse impacts on the reputation and standing of the Authority and potentially severe (catastrophic) implications including corporate manslaughter on the travelling public. Impacts could also manifest themselves in financial liabilities, penalties and costs for the Authority. 7. RESOURCES The post holder is responsible for ensuring the management of offices, and plant, machinery, vehicles and equipment used for Winter Maintenance. The post holder is a key holder to City Hall, but is not the primary contact on call out duty. The post holder is also responsible for a laptop and PDA. 8. WORK ENVIRONMENT a) Work Demands The post holder will be required: To manage changing and conflicting priorities ensuring the deadlines and key targets of various projects and major schemes are met. To manage competing demands of all highway users taking into account political, financial and user constraints. b) Physical Demands The work requires normal physical effort and any lifting and handling should be carried out strictly in accordance with Health & Safety Legislation.

6 c) Working Conditions The post holder will mainly be office based and on occasion will be required to undertake site inspections and visits. d) Work Context The post holder will have regular contact with individuals and groups who are often dissatisfied. The post holder will be required to travel around the highway network on a regular basis to attend meetings, and occasionally undertake site visits and inspections. 9. KNOWLEDGE AND SKILLS IT skills: Word processing Ability to use Microsoft Office (Word, Excel, PowerPoint) and Knowledge and skills: Detailed knowledge of highways legislation, practice and application required for the management, maintenance and improvement of highways network. Good working knowledge of Local Government Central Government strategies and the implication of these for the future of the Service/County Council Organisational Skills Customer Care Skills Fully conversant with LCC policies, and procedures Diversity & Equality policies and strategies for both staffing and service provision Fully conversant with Health & Safety Legislation Developing and managing contracts Service and Business Planning Performance Management Budget and Financial Management Project and Risk Management Management, leadership and supervision of staff Effective interpersonal skills Effective negotiation and influencing skills Implementing and managing organisational change Innovative in developing an efficient and effective highway service Experience: Extensive experience working at a senior level within the Civil Engineering Industry or relevant areas of Local Government Demonstrable experience in a wide range of aspects, including partnership working, project management, budgetary control and change management. Qualifications:

7 Incorporated Engineer or equivalent (essential) with at least 10 years experience in a similar environment, including management at a senior level Chartered Civil Engineer (desirable) Managerial Qualification (desirable) losh accredited Construction Skills Certificate Scheme - Management accredited 10. GENERAL Job Evaluation - This job description has been compiled to allow the job to be evaluated using the GLEA Job Evaluation scheme as adopted by the County Council. Other Duties - The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder. Equal Opportunities - The postholder is required to carry out the duties in accordance with Council Equal Opportunities policies. Health and Safety - The postholder is required to carry out the duties in accordance with the Council Health and Safety policies and procedures. Name: Signature: Date: Job Description written by: [Manager] Job Description agreed by: [Postholder] Note: Qualifications and Experience headings are included in the Person Specification, see Using Competencies in Recruitment & Selection in the Employment Manual on George. Guidance on the completion of this JD can also be found on George or available from your Directorate HR Adviser.

8 GREATER LONDON PROVINCIAL COUNCIL (GLPC) JOB EVALUATION SCHEME EVALUATION REPORT Post Title Highway Asset Manager JEM Reference No Directorate Development Evaluation Date 14/5/09 Service Service Development FACTORS: LEVEL POINTS Management of People 5(sixteen to fortynine) 76 Dispersal Creativity and Innovation Contacts and Relationships Decisions Discretion Consequences Resources Work Environment Work Demands Physical Demands Working Conditions Work Context Knowledge and Skills TOTAL POINTS GRADE Grade 13 THE JOB EVALUATION HAS BEEN UNDERTAKEN IN ACCORDANCE WITH THE TERMS AND PROCEDURES OF THE GREATER LONDON PROVINCIAL COUNCIL JOB EVALUATION SCHEME 2000 Evaluation Type JER2

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