SPONSORSHIP & EXHIBITION PROSPECTUS

Transcription

1 SPONSORSHIP & EXHIBITION PROSPECTUS

2 b IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus CONTENTS INVITATION TO ATTEND 1 BACKGROUND ON IQA 1 CONFERENCE MANAGERS 2 THE DESTINATION 2 THE VENUE 2 WHY SPONSOR IQA 2015? 2 PRELIMINARY CONFERENCE PROGRAM 3 SPONSORSHIP OPPORTUNITIES 4 PLATINUM SPONSOR 4 REGISTRATION SPONSOR 4 OPENING CEREMONY SPONSOR PACKAGE 5 KEYNOTE SESSION AND BREAKFAST SPONSOR 5 CONFERENCE HANDBOOK SPONSOR 5 OFFICIAL PARTNER PROGRAM SPONSOR 6 CONFERENCE LUNCH SPONSOR 6 PARTNER LUNCH SPONSOR 7 TEA BREAK SPONSOR 7 AIQEF AUCTION AND LUNCHEON SPONSOR 7 HAPPY HOUR SPONSOR 7 CONFERENCE MC SPONSOR 8 COFFEE CART 8 CONFERENCE APP SPONSOR 8 MOBILE CHARGEBAR 9 CONFERENCE WI-FI SPONSOR 9 EQUIPMENT DISPLAY SPONSOR 9 BOTTLED WATER SPONSOR 9 DELEGATE SATCHEL INSERT 9 TRADE EXHIBITION OPPORTUNITIES 10 EXHIBITION FLOOR PLAN 11 BOOKING FORM 12 TERMS & CONDITIONS 14

3 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 1 INVITATION TO ATTEND IQA 2015 THE INFRASTRUCTURE BOOM: OUR INDUSTRY BUILDING COMMUNITIES HOSTED BY THE IQA SOUTH AUSTRALIA BRANCH It is with great pleasure that the Institute of Quarrying Australia (IQA) brings the 2015 IQA Conference to the city of churches : Adelaide. Voted as Australia s most liveable city, Adelaide is not only the gateway to some of Australia s best wine country, but the city centre is surrounded by parklands and is a blend of historic buildings, wide streets, parklands, cafés and restaurants. With the Adelaide Hills wine region and major beaches less than half an hour away by car, Adelaide will have something to offer for all 2015 IQA delegates. The conference theme is The Infrastructure Boom: Our Industry Building Communities and there will be a strong conference focus on the opportunities open to our industry during this challenging time. It is also with great pleasure to welcome Mr Denis Wagner as the keynote conference speaker. Wagners is a 25-year old Toowoomba-based construction and logistics company and has just completed a construction period for the first privately built and owned airport in Australia: Brisbane West Wellcamp Airport. Denis will share with our delegates the stories of building an airport from a grassed paddock in 19 months and 11 days. Other conference speakers will provide information to delegates on: 1. What is so? 2. What is possible? 3. What needs to happen? The conference will also showcase, through live and static demonstrations, the latest innovations in quarrying practices and equipment during our site visit to the McLaren Vale Quarry. The IQA is also delighted to welcome back our Conference Platinum Sponsors: Hitachi, Komatsu and Caterpillar. There can be little doubt our conference delegates and partners will once again enjoy the night time social activities presented by our Platinum Sponsors. Please join us in October Paul Sutton General Manager, Institute of Quarrying Australia BACKGROUND ON IQA The Institute of Quarrying Australia is the professional body for quarrying, construction materials, and related extractive and processing industries. Modern quarrying impacts both economies and communities, providing the very essentials of contemporary life. The professionals engaged in this industry are at the leading edge of extractive technology, while also involved in responsible environmental management. The Institute of Quarrying Australia is affiliated with The Institute of Quarrying which has 6,000 members in 50 countries. Its long-term aim is to foster operational improvements through on-going education and training at operator, supervisory and management level. Institute of Quarrying Australia (IQA) If you require further information on IQA please let us know.

4 2 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus CONFERENCE MANAGERS Please refer all sponsorship enquiries to the conference managers on the details provided below. Your enquiry will then be forwarded onto the relevant committee member for response. All Occasions Group 41 Anderson Street, Thebarton SA 5031 Simon Duncan, Project Manager T: F: E: simon@aomevents.com W: THE DESTINATION ADELAIDE, SOUTH AUSTRALIA Adelaide is South Australia s business, cultural and recreational hub and has been voted Australia s most liveable city, one of Lonely Planet s top 10 must-visit cities and more recently was the only Australian city to make The New York Times list of 52 places to go in Described as being sophisticated and cultured, the city centre is surrounded by spacious green parklands, with the beautiful River Torrens meandering through the centre of the city. Adelaide s tourist highlights include the bustling Central Markets and the North Terrace cultural strip featuring the State Library, Museum and Art Gallery; along with many historic and cultural buildings. Adding to the allure, Adelaide is home to 18 popular local wine regions all close by; has one of the cleanest coastlines with white sandy beaches; and features the Adelaide Hills just a short drive up the freeway. Adelaide s festival calendar is world renowned and lends itself to the state being affectionately known as the Festival State. Visit: THE VENUE ADELAIDE CONVENTION CENTRE NORTH TERRACE ADELAIDE SA 5000 The centrepiece of Adelaide s Riverbank entertainment precinct is the Adelaide Convention Centre (ACC). With a global reputation for excellence, the ACC is consistently ranked among the world s top convention centres. An expansive atrium links the plenary and exhibition halls, conference and banquet areas. Guests are able to enjoy beautiful, uninterrupted garden and river views from the pre-function areas. Regattas Bistro and Bar delivers one of Adelaide s classiest and most relaxed bistro and bar experiences, whilst boasting a wide selection of South Australian wines and beer. Visit: WHY SPONSOR? The Australian Quarrying industry continues to create rock products that enhance the quality of life for our communities. In the new millennium, this extends both domestically and internationally to responding to modern challenges defined by globalisation and sustainability. Such challenges include the development of successful businesses that meet local community needs as well as operating across local, state government or even national boundaries through to identifying and introducing new and innovative technologies and management practices. The conference is expected to attract at least 350 delegates, mostly from Australia and New Zealand. It will provide a forum for professionals to meet and share ideas with colleagues, plus opportunities to visit the trade exhibition and enjoy social activities. By becoming a conference sponsor or exhibitor, you will have the opportunity to meet and network with key industry representatives; to promote your products, services and future directions; and to share your expertise with an enthusiastic audience from the private and public sectors throughout Australia. By sponsoring the IQA 58th Annual Conference your organisation is making a difference to the quarrying industry in Australia while at the same time enhancing its image as a responsible corporate supporter.

5 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 3 PRELIMINARY CONFERENCE PROGRAM Time WEDNESDAY 14 OCTOBER 10.30am 12.30pm 12.00pm 6.00pm 12.30pm 2.00pm 1.30pm 3.30pm 3.30pm 4.30pm 4.30pm 5.30pm 6.30pm 10.30pm Late pm Time Session / Function THURSDAY 15 OCTOBER IQA Board Meeting Exhibition Opens / Registration Opens Lunch IQA Council Meeting AIQEF AGM & Quarterly Meeting IQA AGM Hitachi Welcome Reception Networking Happy Hour Session / Function 7.00am 5.00pm Registration Opens am Breakfast in Exhibition am Conference Opening Ceremony am Official Conference Opening am Keynote Presentation 10.00am 4.00pm Orica Partner s Day am Morning Tea am Plenary Session am 12.00pm Plenary Session 2 Speaker pm Plenary Session 2 Speaker pm Lunch pm Panel Session pm Plenary Session pm Afternoon Tea pm Plenary Session 4 Speaker pm Plenary Session 4 Speaker pm Happy Hour in Exhibition pm Komatsu Conference Dinner Late pm Networking Happy Hour Time FRIDAY 16 OCTOBER Session / Function 7.00am 12.30pm Registration Opens am Breakfast in Exhibition / Suppliers Breakfast am Panel Session am 3.30pm Partner s Afternoon Activity am Morning Tea am Plenary Session 5 Speaker am Plenary Session 5 Speaker am 4.00pm Quarry Visit / Demonstrations / Lunch 12.30pm 5.30pm Exhibition Close 7.00pm 12.00am Caterpillar Gala Dinner Late pm Networking Happy Hour Time TBA SATURDAY 17 OCTOBER Session / Function AIQEF Lunch & Auction

6 4 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus SPONSORSHIP OPPORTUNITIES PLATINUM SPONSOR $40,000 (LIMITED TO 3 ONLY) SOLD OUT! The Platinum sponsorship package has been developed to highlight the generous support from the sponsor organisation and to create a premier profile with the IQA 58th Annual Conference and its delegates. Acknowledgement as a Principal Sponsor within the opening and closing sessions. Your logo featured on the conference website, conference handbook, mail-outs and conference A 70 word profile, including link to your website featured on the Exclusive host of one of the official IQA 2015 social functions. Choice of: Wednesday Welcome Cocktail Reception Thursday Evening Offsite Dinner Friday Evening Gala Dinner (Please note organisation of these functions will be handled by the Conference Organisers; All Occasions Group) Inclusions: Opportunity to make a 5 minute welcome address at the selected function. All promotion regarding the selected function will refer to your organisation as the sponsor. Opportunity to display corporate signage (supplied by sponsor) during the selected function. Organisation logo featured on the selected function menu (if applicable). Opportunity to provide one (1) gift/promotional item with logo on tables for all guests at your selected function (promotional merchandise/gift to be provided by the sponsor and must be sent to the organisers by a specified deadline). Full conference registration for ten (10) representatives to attend the conference, inclusive of all benefits i.e. social functions. SOLD OUT Your corporate banner displayed in a prominent position (location chosen by All Occasions Group) during the conference plenary sessions (banner to be provided by the sponsor and produced in a set size and style as advised by All Occasions Group). An invitation to demonstrate live one (1) branded quarry machine at a local Quarry (details TBA) and a static display at the Adelaide Convention Centre. REGISTRATION SPONSOR $28,000 (LIMITED TO 1 ONLY) The Registration Sponsor will enjoy the following benefits of sponsoring the listed opportunities communicating your organisation s name and profile to delegates during the conference and beyond; building long term relationships with the industry. Your logo featured on the conference website, conference handbook, mail-outs and conference Your logo or organisation name printed on the delegate lanyard and name badge (lanyard can be supplied by the sponsor and must be sent to the All Occasions Group by specified deadline). Opportunity to provide one (1) welcome gift with logo to delegates upon registration (gift to be provided by the sponsor and must be sent to the All Occasions Group by specified deadline). Opportunity to display corporate signage (supplied by sponsor) at the registration desk. Full conference registration for four (4) representatives to attend the conference, inclusive of all benefits. Conference delegate list (post conference and subject to the

7 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 5 OPENING CEREMONY SPONSOR PACKAGE $12,000 (LIMITED TO 1 ONLY) This is your opportunity to make a lasting impression on the conference delegates by being part of the opening act. Your sponsorship will provide for professional entertainment to be selected by the conference organisers. Further branding opportunities may present themselves as the entertainment is selected. Acknowledgement as sponsor of the Opening Ceremony, the preceding breakfast and the following keynote session. Your logo featured on the conference website, mail-outs and conference A 70 word profile including link to your website featured on the Opportunity to display corporate signage (supplied by sponsor) during the Opening Ceremony and preceding breakfast. Opportunity to provide a 5 minute address at the sponsored breakfast. Logo to be present on all holding slides for the Opening Ceremony. Logo to be present on session title slide for the sponsored keynote presentation. KEYNOTE SESSION AND BREAKFAST SPONSOR $7,500 (LIMITED TO 2 ONLY) Acknowledgement as sponsor of the keynote session and of the preceding breakfast. Your logo featured on the conference website, mail-outs and conference Opportunity to display corporate signage (supplied by sponsor) during the sponsored keynote and breakfast. Opportunity to provide a 5 minute address at the sponsored breakfast. Logo to be present on session title slide for the keynote session presentation. CONFERENCE HANDBOOK SPONSOR $5,000 (LIMITED TO 1 ONLY) Distributed to every delegate upon registration within the conference satchel. The Program Booklet will be constantly referred to throughout the IQA 58th Annual Conference and may be kept by delegates for future reference. Your logo prominently featured on the conference handbook. Your logo featured on the conference website, mail outs and conference Full page advertisement in the Conference Program Booklet (artwork to be supplied by sponsor and sent to the Conference Organisers by specified deadline).

8 6 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus FUNCTION SPONSORSHIP There are limited opportunities that exist throughout the conference that you may wish to consider having exclusive sponsorship of. As sponsor of the following opportunities you will not only be an integral part of the conference s networking arena but your organisation will also gain significant promotion. These functions provide the perfect opportunity to get your marketing messages heard and your branding recognised, whilst offering an industry stakeholder excellent exposure to a target audience. The organisation of the conference functions will be handled by the event organisers. Sponsors will have the opportunity to provide input, however the Conference Organising Committee will have final authority. HOST OF OFFICIAL PARTNER PROGRAM $28,000 (LIMITED TO 1 ONLY) SOLD OUT! Acknowledgement as sponsor of the Official Partner Program. Your logo featured on the conference website, mail-outs and conference Exclusive host of the official IQA 58th Annual Conference Partner Program. (Please note that organisation of this function must be in conjunction with the Conference Organisers, All Occasions Group) SOLD OUT Inclusions: All promotion regarding the Partner Program will refer to your organisation as the sponsor. Opportunity to provide one (1) gift/promotional item with logo for all guests of the Partner Program (gift to be provided by the sponsor and approved by the All Occasions Group). CONFERENCE LUNCH SPONSOR $6,600 (LIMITED TO 2 ONLY) Opportunity to display corporate signage (supplied by sponsor) during the sponsored lunch.

9 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 7 PARTNER LUNCH SPONSOR $5,500 (LIMITED TO 1 ONLY) Acknowledgement as sponsor of the partner lunch All promotion regarding the Partner Lunch will refer to your organisation as the sponsor. Opportunity to provide one (1) gift/promotional item with logo for all guests of the Partner Lunch (gift to be provided by the sponsor and approved by the All Occasions Group). Opportunity to display corporate signage (supplied by sponsor) during the sponsored lunch TEA BREAK SPONSOR $4,400 (LIMITED TO 3 ONLY) Opportunity to display corporate signage (supplied by sponsor) during the sponsored tea break. Opportunity to provide a 5 minute address to participants during the AIQEF Auction and Luncheon. Opportunity to display corporate signage (supplied by sponsor) at the AIQEF Auction and Luncheon. Opportunity to provide one (1) gift/promotional item with logo on tables for all Auction and Luncheon participants (promotional merchandise/gift to be provided by the sponsor and must be sent to the All Occasions Group by specified deadline) NETWORKING HAPPY HOUR $2,400 (LIMITED TO 3 ONLY) All promotion regarding the Happy Hour will refer to your organisation as the sponsor. Opportunity to display corporate signage (supplied by sponsor) at the Happy Hour. Opportunity to provide one (1) gift/promotional item with logo on tables for all Happy Hour participants (promotional merchandise/ gift to be provided by the sponsor and must be sent to the All Occasions Group by specified deadline) AIQEF AUCTION AND LUNCHEON SPONSOR $5,500 (LIMITED TO 1 ONLY) Acknowledgement as sponsor of the AIQEF Auction and Luncheon. All promotion regarding the AIQEF Auction and Luncheon will refer to your organisation as the sponsor. One table of ten (10) guests to attend the AIQEF Auction and Luncheon.

10 8 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus ADDITIONAL SPONSORSHIP There are further opportunities to get your name and organisation s profile across to our delegates. If an exhibition booth or sponsoring a function does not suit your corporate profile, try one of these opportunities: CONFERENCE MC SPONSOR $5000 (LIMITED TO 1 ONLY) Acknowledgement as sponsor of the Official Conference App during the Opening Ceremony. Your logo featured on the conference website, and conference Opportunity to provide company branded apparel for the Conference MC to wear (supplied by sponsor). COFFEE CART $6,000 (INCLUDES 1 CART, LIMITED TO 2 ONLY) OR COFFEE CART $10,000 (INCLUDES 2 CARTS, LIMITED TO 1 ONLY) Coffee carts will be placed in prominent positions within the trade exhibition area and will provide barista style refreshments to delegates during the conference. Opportunity to display corporate signage (supplied by sponsor) at the coffee cart. Opportunity to provide company branded coffee cups to delegates at the coffee cart/s location/s within the trade exhibition (material to be provided by the sponsor). Opportunity to provide company branded apparel for the barista to wear (supplied by sponsor). OFFICIAL CONFERENCE APP SPONSOR $5000 (LIMITED TO 1 ONLY) Acknowledgement as sponsor of the Official Conference App during the Opening Ceremony. Conference app designed with an in-app banner and/or company logo as the Official App Sponsor alongside the conference logo on every page with a click through to downloadable pdf promotional material (material supplied by sponsor). Up to two push notifications from sponsor during the conference via the app (details to be confirmed with the All Occasions Group). Opportunity to add an interactive game relative to the conference (subject to approval).

11 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 9 MOBILE CHARGEBAR $4,000 (LIMITED TO 4 ONLY) This unique sponsorship opportunity will allow your logo to be displayed at the Chargebar provided to delegates to charge their electronic devices during the conference. Chargebar stations will be placed in prominent positions throughout the trade exhibition area. Opportunity to brand the Chargebar walls with custom graphics (to be supplied by sponsor). CONFERENCE WI-FI SPONSOR $3,000 (LIMITED TO 1 ONLY) Opportunity to provide on sponsor banded flyer advising Wi-Fi connection details inside the conference satchel. SOLD OUT EQUIPMENT DISPLAY SPONSORSHIP $2,000 FOR STATIC DISPLAY; OR $5,000 FOR LIVE DEMONSTRATION (LIMITED SPACES AVAILABLE) A discount of $1,000 will be offered should your company purchase an exhibition booth at the Adelaide Convention Centre. An equipment display at a selected Quarry (details TBA). 15 minutes of live demonstration of equipment at a selected Quarry (details TBA )(with live demonstration sponsorship only). Your logo featured on the conference website. Opportunity to display corporate signage (supplied by sponsor) at a selected Quarry (details TBA) during the scheduled quarry visit. BOTTLED WATER SPONSOR $2,500 (LIMITED TO 1 ONLY) Opportunity to supply branded water bottles to the delegates. These will be distributed via stations that are situated in prominent areas in the trade exhibition area (water bottles to be supplied by the sponsor). SOLD OUT CONFERENCE SATCHEL INSERT $800 Your logo featured on the conference website.

12 10 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus IQA 2015 TRADE EXHIBITION OPPORTUNITIES The Trade Exhibition will be held within Hall L at the Adelaide Convention Centre and will run in conjunction with the conference. TRADE EXPO OPEN HOURS Wednesday 14 October 2015 Thursday 15 October 2015 Friday 16 October noon 6.00pm 7.00am 6.00pm 7.00am 12.30pm All onsite catering breaks covering, breakfasts, morning and afternoon tea and lunches, will be held in the trade exhibition area making it a true meeting point for delegates and a wonderful opportunity to network with them. To obtain further details on securing your exhibition space at IQA 58th Annual Conference, please contact the conference managers: All Occasions Group 41 Anderson Street, Thebarton SA 5031 Simon Duncan, Senior Coordinator Conventions & Events T: F: E: simon@aomevents.com W: SHELL SCHEME STAND STANDARD STAND 3M X 3M $5,500 (LIMITED TO 24) Shell Scheme Stand inclusions: Booth: 3m x 3m booth (2.5m high). Walls: 2.5m high white melamine in an anodised aluminium frame. (Each Exhibitor must keep within their display dimensions of the booth.) Fascia: White melamine board, 250mm deep on all aisle frontages. Signage: One Company sign per stand, including stand number. Black cut out vinyl lettering, standard style lettering (Maximum of 30 characters). Lighting: 1 x 150watt directional spotlight. Power: 1 x 4 amp outlet. Additional inclusions: Name tags for two (2) representatives (entry into trade exhibition area only); Daily catering for two (2) representatives (includes morning, afternoon teas and lunch); Tickets for two (2) representatives to attend the Welcome Reception; One (1) conference tablet per exhibition stand; Organisation name listed on the conference website with link to organisation s website; Organisation listing in the conference app. Please Note: Additional equipment such as furniture, audio visual, modem lines and telephone lines are available for hire at the expense of the exhibitor. Details of suppliers will be provided to you once your booking has been confirmed. SOLD OUT ADDITIONAL EXHIBITOR PASSES If you have more than two organisation representatives who wish to experience the trade exhibition only, additional passes can be purchased from the All Occasions Group for $ (including GST) per person per day to a maximum of 2 per company per day. Additional passes for exhibitors include: Name badge for one (1) representative Morning and afternoon teas for one (1) representative for one (1) day Catered lunch for one (1) representative for one (1) day

13 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 11 EXHIBITION FLOOR PLAN PLATINUM SPONSOR PLATINUM SPONSOR PLATINUM SPONSOR HALL L

14 12 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus IQA 2015 SPONSORSHIP & EXHIBITION BOOKING FORM Organisation Name: Contact Name: Position: Postal address: Phone: Mobile: Fax: Please select the following sponsorship package/s: Platinum Sponsor $40,000 Registration Sponsor $28,000 Opening Ceremony Sponsor Package $12,000 Keynote Session and Breakfast Sponsor $7,500 Conference Handbook Sponsor $7,000 Official Partner Program Sponsor $28,000 Conference Lunch Sponsor $6,600 Partner Lunch Sponsor $5,500 Tea Break Sponsor $4,400 AIQEF Auction + Luncheon Sponsor $5,500 Networking Happy Hour Sponsor $2,400 Conference MC Sponsor $5,000 Coffee Cart $6,000 (one cart) Coffee Cart $10,000 (two carts) Conference App Sponsor $5000 Mobile Chargebar $4,000 Conference Wi-Fi Sponsor $3,000 Equipment Display Sponsor (static) $2,000 Equipment Display Sponsor (live) $5,000 Conference Satchel Insert $800

15 Sponsorship & Exhibition Prospectus IQA 58TH NATIONAL CONFERENCE 13 For Morning & Afternoon Tea Break sponsors please select your preferred day and time slot: Thursday am Thursday pm Friday am Please select the following exhibition package/s: Standard 3m x 3m trade booth $5,500 (incl GST) No: Additional Exhibitor Pass/es $220 (incl GST) per person per day No: Booth preference is allocated on receipt of application form and payment. Subletting of space is not permitted. Please refer to the exhibition floor plan on page 11 for booth numbers. 1st preference: 2nd preference: 3rd preference: Total Sponsorship $ Total Exhibition $ Confirmation To confirm your participation please fax your completed bookin form to , or to simon@aomevents.com at your earliest convenience. Payment Payment must be made in Australian dollars. Payment can be made by cheque or EFT. To allow us to identify your EFT payment, please enter your surname as the statement reference and send a remittance advice by fax, post or to the details above. Please Note Full payment must be finalised before Monday 14 September Should payment not be received by the due date, the organiser will release the assigned space. Once an application form is received the requested item is deemed to be booked and the booking organisation is liable for full payment. Upon receipt of this application, a confirmation letter and tax invoice for the full amount will be forwarded. Cancellation Once a booking form has been received any cancellation must be advised in writing to All Occasions Group. If the cancellation is received up to 3 months before the event an administration fee of 25% of the total price is retained. If the cancellation is received within 3 months of the event, no refund is applicable. Resale of cancelled bookings Resale conditions apply to trade booths. However these only apply to trade if all trade booths are sold. If we are not able to resell the trade booth or sponsorship package no refund is payable regardless of when advice is provided. Your signature below is taken as confirmation of your booking, acceptance of the details of the relevant trade booth as listed in this material, and acceptance of these conditions I agree to the Terms and Conditions listed within this prospectus Signed: Print Name: Date: Cheques and drafts should be made payable to: All Occasions Group IQA 15 and sent to the conference organisers at the following address: IQA 2015 C/ All Occasions Group 41 Anderson Street Thebarton SA 5031 Electronic Funds Transfer should be made payable to: All Occasions Group IQA 15 Commonwealth Bank, Hindmarsh BSB: Account:

16 14 IQA 58TH NATIONAL CONFERENCE Sponsorship & Exhibition Prospectus SPONSOR AND EXHIBITOR TERMS AND CONDITIONS Acceptance and allocation IQA, the Conference Organising Committee and Conference Organiser; All Occasions Group, reserve the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of IQA, the Conference Organising Committee and All Occasions Group, whose decision will be final. Application and payment To confirm a sponsorship or exhibition package, please complete the booking form and return it to the All Occasions Group. On receipt of the form, a confirmation letter will be sent with a tax invoice for the deposit amount (50% of total payment due). Final payment of the remaining 50% is due by Monday 14 September 2015 with a tax invoice to be sent to you. If your payment is not received by the due date, the sponsorship will become available to other interested organisations. As spaces are strictly limited, returning a booking form does not guarantee a place as a Sponsor/ Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor. Cancellation policy Once a booking form has been received, any cancellation must be advised in writing to All Occasions Group. If the cancellation is received up to 3 months before the event an administration fee of 25% of the total price is retained. If the cancellation is received within 3 months no refund is applicable. Resale of cancelled bookings Resale conditions apply to trade booths. However these only apply to trade if all trade booths are sold. If we are not able to resell the trade booth or sponsorship package no refund is payable regardless of when advice is provided. Consequential damage IQA, the Conference Organising Committee and All Occasions Group will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/ Sponsorship contract. Detailed requirements and due dates The IQA, the Conference Organising Committee and the All Occasions Group s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. Logos will be requested in a.jpg and.eps format, high resolution 300dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case. Exceptional circumstances IQA, the Conference Organising Committee and All Occasions Group reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the Sponsor/Exhibitor is informed at least one month before the planned conference. IQA, the Conference Organising Committee and All Occasions Group will use reasonable endeavours to remedy the impact of exceptional circumstances. Exhibitor display rules: IQA, the Conference Organising Committee and All Occasions Group shall determine the hours during which the trade exhibition shall be conducted and as to hours of access for exhibitors including variations of such times as shall be necessary. The exhibition booth is to be fully manned and operational when required. Removal of any of the areas will not commence, until after the exhibition closes at on Friday 16 October No advertising material, such as banners, is allowed outside the designated booth area. Excessive noise that inconveniences other exhibitors or the conference will not be allowed. The Conference Organisers will be the judge as to whether there is an annoyance. No obstruction of any form in the aisles and walkways. While companies are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other companies or detracting from the exhibition will be discouraged. The Sponsor/Exhibitor will acknowledge that the IQA, Conference Organising Committee, All Occasions Group, Adelaide Convention Centre and conference venues will not be responsible for any loss or damage to the exhibitor s property and that all exhibitor material and equipment is the sole responsibility of the exhibitor. Responsibility IQA, the Conference Organising Committee, All Occasions Group, Adelaide Convention Centre and conference venues accept no responsibility for any act, accidents, omissions on the part of service providers, the accuracy or content of any written or oral statements by speakers in connection with this event, delay, damage, personal injury or death. The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the exhibitor display area, howsoever caused. The Sponsor/Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/Exhibitor must take out adequate insurance in respect of all such claims. Australian regulators require all Sponsor/Exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. Sponsor/Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form. Registrations Sponsor/Exhibitors are not permitted to attend conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. However, should Sponsor/Exhibitors wish to attend the conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the All Occasions Group together with the applicable registration fee. Specific Sponsor/Exhibitor registration forms will be sent out at a later date. Sponsorship and exhibition packages Please refer to the sponsorship packages in the prospectus for outlined benefits. Any variations to the description of each package must be as agreed in writing with the All Occasions Group. Sponsorship and exhibition entitlements will not commence until the booking form and deposit is received by the All Occasions Group. Unavoidable Occurrences In the event that the conference/exhibition is cancelled or delayed through no fault of IQA, the Conference Organising Committee, All Occasions Group, Adelaide Convention Centre and conference venues including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Exhibitor/ Sponsor shall not be entitled to any refund or claim for any loss of damage. Venue The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Adelaide Convention Centre. GST All amounts stipulated in this agreement include goods and services tax (GST) of 10%. Partnerships Nothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and the IQA and/or the All Occasions Group and you must not do anything where you will, in any way, be represented that you are a partner of the IQA and/or the All Occasions Group.

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