AUSTRALIAN CONSULATE-GENERAL - NEW YORK HUMAN RESOURCES (HR) AND OFFICE MANAGER

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1 AUSTRALIAN CONSULATE-GENERAL - NEW YORK HUMAN RESOURCES (HR) AND OFFICE MANAGER The Australian Consulate-General in New York invites applications for the position of Human Resources (HR) and Office Manager for a start date of 15 March The terms of employment will be in accordance with the New York-Based Terms and Conditions of Employment. Employment will be offered on a contract basis, for an initial period of two years, at the LE6.1 level with an annual salary of US$81,330. Continued employment is subject to successful completion of a 3 month probation period. The Australian Consulate-General in New York offers a package that includes recreation and personal days, medical and dental benefits, employee assistance program and a pension plan. The Australian Consulate-General in New York will not be responsible for any costs incurred when applying for a US visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract. Job Description As the HR and Office Manager, the position oversees the human resource management of the Consulate General and the Permanent Mission of Australia to the United Nations (Mission). The HR and Office Manager will continuously review and improve processes to ensure the highest levels of efficiency and productivity in line with organisational goals and objectives. Tasks and Functions HR Management and Policy development In consultation with the Deputy Consul-General, oversee all elements of human resource management in accordance with post policies, departmental best practise and all applicable employment laws Develop and implement Human Resources policies and practices that achieve productivity and efficiency gains Provide LES advice on and assist in the effective management of personnel matters, including local employment law requirements, benefits, compensation, employee relations, performance agreements and appraisals, recruitment, promotion, disciplinary processes, co-ordination of leave arrangements, Comcare and WH&S issues Consult with relevant employment attorneys, where required, on contractual and other legal employment requirements to ensure post employment conditions and processes are compliant with local employment law Conduct timely reviews of post s staffing establishment and conditions to ensure the existing establishment remains optimal. Propose changes to the establishment if required with consideration for implementation and cost

2 Conduct cyclical benchmarking reviews with benchmark organisations to ensure conditions are comparative Act as an agent for the Consul-General and Ambassador and Permanent Representative of Australia to the United Nations on all human resource matters relating to their domestic employees Oversee recruitment processes for LES and Domestic Staff Provide inductions to all new starters, including comprehensive advice on their conditions of service Maintain all personnel files appropriately Check all payroll processing to ensure accuracy and act as backup to the Finance and Payroll Officer when required Supervise the work of other more junior staff across the Consulate as required Build and maintain internal and external stakeholder relationships Assist the SAO in developing and maintaining workplace policies and processes to achieve efficiencies across the Consulate-General and UN Mission. Training Develop and maintain the LES training calendar to ensure staff receive appropriate training and development Manage training budget, providing reports as required. Protocol Liaise with Washington regarding protocol issues related to visa sponsorship for LES and domestic employees as required Submit application for Consulate A-based ID card, Personal tax card, Driver s licence and LES Non-Driver ID as required. Selection Criteria Demonstrated experience in administering human resources management, including policy development. Demonstrated Financial Management experience. Sound judgement and demonstrated organisational skills, the ability to manage competing priorities, meet deadlines and maintain accurate records. Excellent communication and interpersonal skills and experience in leading a small team. Knowledge of HR and payroll information systems.

3 Security designated position Owing to Australian national security regulations: Applicants must be Australian Citizens (or Australian dual nationality citizens) to satisfy security requirements. Applicants must be willing to undergo security checks necessary to obtain an Australian National Security clearance. VISA INFORMATION

4 Employment at the Australian Consulate-General is determined by an open, merit-based selection process. Anyone may apply for a position at the Australian Consulate-General regardless of current citizenship, place of residence, visa or work authorisation status. However, to be eligible for selection, all candidates must satisfy the essential selection criteria and meet any security clearance requirements. A Selection Advisory Committee will recommend a merit ranking of all interviewed eligible candidates, regardless of current work authorisation status. To work at the Australian Consulate-General, it is a requirement under United States law that you must be either a United States citizen, or a United States lawful permanent resident ("greencard" holder), or hold an A class visa. The only exception to this rule is for dependent G visa holders who are eligible for an employment authorization document issued by United States authorities. Under United States laws, an 'A' visa takes precedence over all other visa classes, including 'E', 'F', 'J' and K. If one member of a family adjusts status to an 'A' class visa by taking up an offer of employment at the Australian Consulate-General, all family members must also adjust status to 'A'. The only exception to this rule is for G visa dependents who are eligible for an employment authorization document issued by United States authorities. If you do not have an 'A' visa, but are eligible to apply for one on the basis of an offer of employment from the Australian Consulate-General, the Australian Consulate-General will provide information on applying for the A visa after the offer of employment is made. If your visa application is denied by a United States consular officer, the offer of employment is void. You will have to apply for the A visa at a United States Australian Consulate-General or Consulate- General outside the United States. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment. The United States Department of State has recently stopped approving Employment Authorization Documents for dependents of locally engaged staff. Applicants who require an A visa to take up a locally engaged position should be aware of this when considering applying for vacancies as their spouses will not be able to work in the United States. Please also note, when employees and their spouses change to A visas from another visa type, and where the spouse has already been issued employment authorisation based upon that other visa type, the spouse s employment authorization will no longer be valid when the A visa is issued and the spouse will have to stop working. Applicants with family members who would have to change to an A visa to take up employment at the Australian Consulate-General should seriously consider the implications of employment at the Australian Consulate-General before accepting an offer of employment. Lawful permanent residents are required to execute CIS Form I-508 on application of an 'A' class visa or risk losing their US permanent resident status. See uscis.gov > immigration forms > I-508.) PREPARING YOUR APPLICATION

5 Your application should include: 1. Employment & Qualification Background - Complete Attachment A The form is attached for completion. 2. Statement of Claim against the Selection Criteria - Complete Attachment B In this statement, which should not exceed two (2) pages, you will describe in your own words, why you believe that you are a suitable candidate for the advertised position and how you meet each individual selection criteria. Statements of claim that do not address all of the selection criteria will not be taken into consideration. The Statement of Claim is the centre piece of your application and should be presented in a concise and focussed manner. In preparing your statement of claims, you must address each selection criteria and should highlight relevant experience and training; you may also include examples of work you have done and demonstrate how your contribution resulted in a positive outcome for your employer. Your statement of claims should be written in English. 3. Provide contacts for two referees - Complete Attachment C You need to provide contacts for two referees who are familiar with your professional as well as personal skills and competence. In most cases referees are not contacted unless you are shortlisted for the position, however if we have a tight timeframe we may contact referees before interviews. 4. Optional Equity and Diversity Data Sheet - Attachment D The form is attached. The Equity and Diversity data sheet is not compulsory, however, it helps us to ensure we are targeting a diverse range of potential employees and it enables applicants to bring to our attention any specific needs they might have for example highlighting any disabilities which may need to be taken into consideration at the interview venue. Your completed application package must be ed by th January 2016 (NY time) to Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest; however only those selected for an interview will be contacted. The Permanent Mission of Australia to the United Nations - New York and the Australian Consulate-General - New York are committed to protecting the privacy of your personal information. Information provided will be used for recruitment and employment purposes only.

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