Position Description

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1 Position Description Position Title Human Resources Officer Position No 5023 Directorate Department Unit Appointment Type Chief Executive Officer Organisational Development Human Resources Permanent Full Time Classification Band 5 Occupant Location Kyneton - all employees may be directed to move either permanently or for temporary periods to other offices within the Shire due to operational requirements. Date January 2015 OFFICE USE ONLY Manager Signed Date / / Manager Org. Development or Co-ordinator HR Signed Date / / CEO Signed Date / / Employee Signed Date / / Position Objective To provide effective and efficient customer focused Human Resources services through the provision of specialised general advice and administrative support on a broad range of Human Resource matters including but not limited to staff entitlements, recruitment, enterprise agreements, policies and procedures, induction, probation, training & development, police checks, and Working with Children Checks and to undertake Human Resource projects.

2 Organisational Values Macedon Ranges Shire Council is committed to an organisational philosophy in which respect, care, honesty & openness are core values & responsibility, accountability and confidentiality are aspired to at all times. Key Responsibilities and Duties Provide advice and administrative support on a broad range of Human Resource matters including but not limited to staff entitlements, recruitment, enterprise agreements, policies and procedures, induction, probation, training & development, police checks, and Working with Children Checks. Conduct the classification of position descriptions in accordance with specified criteria and guidelines. Input employee data into the HRIS, provide reports and data analysis information for management. Undertake regular review of Human Resources systems and processes with Human Resources Coordinator and / or Manager Organisational Development to ensure information is current and compliant. Recruitment & Induction Undertake recruitment activities for the organisation to ensure compliance with policies, procedures and legislative and industrial requirements, including content and placement of advertising in various print and on-line media. Assist with interviews and job offers, as required. Prepare, draft and review multifaceted letters including, preparation of employment correspondence/contracts, changes to employment arrangements and other documentation. Review and update content of Council s on-line Induction Program. Conduct induction training for new and existing staff. Training & Development Update content, monitor usage and budget for Council s E-learning system. Assist in collation of corporate training needs and facilitate the delivery of the corporate training program. Monitor the staff performance appraisal system to ensure timely completion and consistency.

3 Monitor, assess and make recommendations on applications for Staff Study Assistance in accordance with the relevant policy. Organise Equal Opportunity contact officer training and ensure regular allocation of on-line Equal Opportunity training courses occurs. Programs and Projects Co-ordinate provision of Service Awards and Innovation Recognition Award Program (IRAP). Assist with the management of the Human Resources Information System (HRIS) Develop, review, and upload the content of Council s Employment web page. Contribute to the review and presentation of the Organisational Development internet and intranet and upload content once approved. Undertake and assist with Human Resources special projects as required. Record Keeping This position is responsible for ensuring that they adhere to the Records Management Policy. Occupational Health and Safety and Risk Management Create, maintain and foster a safe work environment at all times. Ensure that staff follow safe work practices, procedures, instructions and rules at all times. Perform all duties in a manner that ensure personal health and safety, and that of others in the workplace and the general public. Regularly inspect own immediate work environment and report all hazards or incidents that can cause harm or that represent a threat to public safety. Ensure compliance with the provisions of the Occupational Health and Safety Regulations at all times. Follow up on hazard corrective actions. Ensure Council s Risk Management Policy and Procedures are observed and complied with at a personal level.

4 Organisational Relationships Reports to Internal Contacts External Contacts Coordinator Human Resources Manager Organisational Development Payroll Staff Council Staff and Contractors Employer Organisations Other Councils Government Agencies Unions Service providers General public Accountability and Extent of Authority Accountable for the provision of accurate and timely advice on Human Resources matters and the delivery of project related tasks. Work is undertaken with regular supervision and freedom to act is subject to clear objectives, regulations and policies, budget constraints and frequent consultation. Actions taken are always subject to review or appeal and decisions made will have an impact on the outcome of programs and the perception of the Human Resources function within the organisation. Judgement and Decision Making Demonstrated ability to apply judgement, discretion and confidentiality in order to resolve Human Resources related queries and work collaboratively with senior Human Resources staff to resolve more complex issues. Demonstrated ability to know when to refer a matter or an issue to a more senior Human Resources practitioner. Determines requirements, judges effectiveness, makes improvements or recommendations and develops work methods and techniques based on previous experience.

5 Researches, identifies and solves sometimes complex problems in response to new situations using agreements, procedures, policies and guidelines, applying professional knowledge gained through experience. Guidance and advice are usually available. Specialist Knowledge and Skills Sound knowledge of and ability to provide specialised general advice on a broad range of human resources policies, procedures, systems, legislative requirements and an understanding of the underlying principles and context involved. Demonstrated ability to prepare, draft and review multifaceted letters including, preparation of employment correspondence/contracts, changes to employment arrangements and other documentation. Experience in providing solutions to continuously improve Human Resource systems and practices for the benefit of the organisation. Strong computer skills in Microsoft office, internet, intranet, HRIS and on-line learning system administration and familiarity with financial systems. Management Skills Demonstrated ability to plan, prioritise and organise work, both on an individual and team basis, within set timelines and in an environment of change and conflicting demands. Self-motivated and able to work with minimal supervision. Ability to implement human resources practices. Interpersonal Skills Ability to maintain confidentiality and appropriate professional boundaries. Strong communication skills, including the ability to gain cooperation and assistance from colleagues and others to resolve human resources issues. Ability to liaise with contacts in other organisations to discuss specialist HR issues. Well-developed writing skills in order to produce high-quality reports, employment contracts, advertisements and external correspondence.

6 Ability to make a productive contribution to the Human Resources unit as a proactive and supportive team member. Qualifications and Experience Degree or Diploma in Human Resources or a related discipline with little or no Human Resources experience OR lesser formal qualifications with relevant experience working in Human Resources. Current Victorian driver s licence as travel between work locations is required. Selection Criteria 1. Degree or Diploma in Human Resources or a related discipline with little or no Human Resources experience OR lesser formal qualifications with relevant experience working in Human Resources. 2. Sound knowledge of and ability to provide advice on a broad range of human resources policies, procedures, systems, ability to interpret industrial awards & agreements, legislative requirements with an understanding of the underlying principles and context involved. 3. Demonstrated ability to prepare, draft and review multifaceted letters including, preparation of employment correspondence/contracts, changes to employment arrangements and other documentation. 4. Experience in developing, reviewing and implementing Human Resources process and procedures. 5. Strong interpersonal skills in influencing people, building effective relationships and achieving positive outcomes including the ability to maintain confidentiality and appropriate professional boundaries. 6. Strong computer skills in Microsoft office, internet, intranet, HRIS, on-line learning system administration and familiarity with financial systems. 7. Current Victorian Drivers licence. 8. Willingness to undertake a National Police Check. Note: Appointment is subject to the successful completion of this check.

7 Conditions of Employment Employment conditions for all employees are in accordance with the current certified agreements at this council and employment contract or industrial agreement, organisational policies and procedures as amended. Current certified agreements pertaining to Macedon Ranges Shire Council employees are: Macedon Ranges Shire Council Enterprise Agreement 2013 Local Government Early Childhood Education Employees Agreement 2009 Arrangements specific to your employment and work place will be explained to you during the recruitment process. For further details Enterprise Agreements can be downloaded from You will be responsible for the duties as outlined in this position description and any such duties, which could be reasonably asked of a person in this position, as designated to you by your supervisor. Application Process The selection process has been designed to ensure that all eligible applicants have an equal opportunity to demonstrate their skills and suitability for the position. The selection process may include skills tests or work samples where appropriate, reference checking, psychological profiling, a medical examination or police check. Appointment to positions within Macedon Ranges Shire Council is on the basis of merit. Key Selection Criteria The position description should be read very carefully as this describes the core duties and requirements of the position and outlines the criteria used as a basis for selecting the most appropriate person for the job. Unless specified it is mandatory to address the key selection criteria. We recommend that rather than stating you can meet each criterion; give specific examples illustrating particular skills which will enable us to determine how you meet the criteria of the position.

8 More Information The Contact Officer s name is stated on the Job Advertisement. If you have any queries, please contact this person so your questions can be addressed promptly. Speaking to the contact person may assist you in your decision on whether to apply for the position. Privacy Statement - Recruitment Personal and Health Information will be collected by Council during the recruitment process. The Personal and Health Information will be used solely by Council for this purpose. Council may disclose this information to other organisations if required by legislation. The applicant may apply to council for access to and/or amendment of the information after finalisation of the appeals process. Information relating to unsuccessful applicants may be destroyed by Council after 12 months from this time. Requests for access and/or correction should be made to Council s Privacy Officer. Canvassing of Councillors and Council Officers Canvassing of Councillors and Council Officers, either indirectly or directly that may influence the outcomes of this application may be deemed a disqualification. Where to Send Applications Applications will be kept strictly confidential and should be addressed to Macedon Ranges Shire Council P O Box 151 KYNETON VIC 3444 Please address the key selection criteria in your application.

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