hr software and more Product Brochure Everything you need to manage your most valuable assets

Transcription

1 hr software ad more Product Brochure Everythig you eed to maage your most valuable assets

2 2

3 Cotets 04 What is Equator? 06 Who we are 08 Payroll 10 Persoel 12 Employee Portal 14 Time ad Attedace 16 Real-Time Data Collectio 18 Access Cotrol Everythig you eed to maage your most valuable assets 3

4 What is Equator? Equator from K3 provides compaies across a diverse rage of idustries with a fully itegrated Huma Resource software solutio ecompassig Payroll, Time ad Attedace, Access Cotrol, Employee Portal, Real-Time Data Collectio ad Persoel Maagemet. Equator is available as discrete modules or as a fully itegrated suite of software. It ca itegrate with most desktop, ERP ad back office systems ad has comprehesive fuctioality which is ehaced further by its ative ability to capture data electroically, i real time, usig mobile ad static devices, barcodes, proximity tags, biometric readers ad touch scree techology, icludig iphoes ad Adroid TM devices. K3 have bee desigig, developig ad implemetig our Equator Huma Resource Solutio for over 20 years ad the urivalled fuctioality is matched by our product support ad o-goig developmet. Thousads of employees use our solutio 24 hours a day 365 days a year ad it is available as a o-premise, Cloud, SaaS or bureau service. Equator is cotiually developed to reflect the latest statutory chages as they are itroduced ad the payroll module is fully accredited by HM Reveue ad Customs, allowig electroic data trasfer by the Iteret. Desiged to be feature rich ad easy to use, Equator is a truly itegrated product writte etirely by K3. At its core is a sigle database, SQL, which alleviates the eed for duplicatio of data etry ad provides across module reportig. Core fuctioality i the HR module icludes Recruitmet, Traiig, Health ad Safety icludig PPE ad equipmet recordig, COSHH ad RIDDOR requiremets alog, of course, with the required features for calculatig pay from captured data ad satisfyig all the HMRC requiremets for iformatio submissio. The modular ature of the product suite provides a flexible solutio to fit your eeds with the ability to icrease fuctioality as ad whe you eed it. Our HR Suite of software icludes the followig modules: Payroll Persoel Employee Portal Time ad Attedace Real-Time Data Collectio Access Cotrol 4

5 Why Equator? Our aim is to help you make the job easier. No loger is HR maaged with paper or fillig out multiple forms ad a separate office for your filig system. Our HR systems provides comprehesive yet simple to operate features eablig you to cocetrate o maagig huma resources more efficietly. Product developmet Historically, our customers iput has bee resposible for sigificat developmet withi the software to satisfy specific issues particular to their busiess. For example we have made chages to the software to eable trasport compaies to become more efficiet i their payroll processig. A payroll bureau required specific fuctioality to eable them to process their customers payroll i a more efficiet maer without the eed to icrease their staff. Not oly did we modify the applicatio to accommodate these requests we also made them part of the stadard system so all users could beefit from the fuctioality. We see the future of Equator beig drive by our customers, ot just govermet legislatio. Everythig you eed to maage your most valuable assets 5

6 Who we are K3 have over 20 years experiece i helpig may compaies with their HR Software. The uswervig ambitio of every idividual at K3 is to help you simplify your busiess to make it more efficiet, resposive, agile ad most importatly achieve its true potetial. Whe you buy a solutio from K3, you are ot just buyig the latest techology, you are also ivestig i a log term relatioship ad both will cotiue to provide you with sigificat value for years to come. With hudreds of customers i dozes of idustries, our people are true experts i the field with a sustaied ethusiasm to get the job doe. Every member of the K3 team places a high value o hoest ad ope commuicatio keepig promises ad respodig swiftly to customer demads to create a culture of mutual trust ad uderstadig. From day oe you will get urivalled support for your system from us at K3. Our support team has a wealth of experiece at the ed of the phoe. Friedly, Helpful staff Our team of dedicated staff at K3 love what they do ad have over 20 years' experiece i the world of HR, whether that be for developig, usig or istallig HR solutios. Cotact us If you would like more iformatio o how our Equator software ca help you, the why ot give us a call or us ad we will be happy to help. Telephoe ifo@equatorhr.com Website

7 Our customers At K3, we are committed to our customers ad esurig that they get the best system to help them maage their Huma Resource as well as buildig a log-term relatioship which will provide them with sigificat value for years to come. We are costatly evolvig our Equator software esurig that it stays up to date with chages i HR ad Payroll legislatio aswell as icorporatig the eeds of our customers. Today the software is as useful ad more fuctioal tha it has ever bee ad cotiues to eable its users to maximise the beefits of their ivestmet. Take a look at our website to see how we have helped may compaies improve the efficiecy of their HR fuctio due to the flexibility of Equator. The Equator system has eabled us to gai complete cotrol over our HR maagemet ad this is provig ivaluable as the compay cotiues to grow ad develop. Paul Tarrier, Waymade Healthcare Everythig you eed to maage your most valuable assets 7

8 Payroll The Payroll module is desiged to provide maximum flexibility combied with ease of use... Perfect for both small ad large compaies eedig a effective solutio for the complex task of payroll admiistratio. The module elimiates the eed to retai detailed kowledge of the ever-chagig rules associated with PAYE, SSP SMP, SAP, SPP, NIC, Studet Loas ad Attachmet of Earigs. Idividual employees ca be processed separately ad modified as may times as required. The pre-list report eables checkig of employees pay build-up prior to processig. Whe there are across the board chages such as tax code updates, pesio details, percetage pay icreases ad alteratios to pay/bous rates, the Global Update feature makes it easy. The purpose of the HM Reveue & Customs Payroll Stadard is to help employers idetify payroll software products that iclude the essetial features for calculatig pay. The software is comprehesively checked ad assessed o a aual basis agaist the HM Reveue & Customs Payroll Stadard for its ability to udertake the followig tasks: Calculate tax for all tax codes Calculate class 1 NIC for all categories icludig rebates ad directors Holiday paymets Payroll frequecies Studet loas Pesio paymets Attachmet of earigs orders SSP, SMP, SAP ad SPP New starters ad leavers Submittig year ed forms electroically Year-ed documet pritig Provisio of RTI & Pesio reform Auto Erolmet 8

9 Facts The Beefits of Equator Payroll Payroll data is checked to esure it meets the requiremet of the published HMRC Payroll Stadard Payroll elimiates the eed to retai de tailed kowledge of the ever chagig rules associated with PAYE, OSPP, ASPP, SAP, SPP, SMP, NIC, Studet Loas, Attachmet of Earigs ad Pesio Auto Erolmet. It icorporates electroic filig capabilities by the iteret for all madatory returs Ability to allocate ad move employees betwee compaies/departmets The ability to retai Payroll history for a ulimited period ad all retaied history may be viewed or reported directly i the system Idividual employees ca be processed separately ad modified as may times as required. The pre-list report eables you to check employees build-up prior to processig. Whe there are across-the-board chages such as tax code updates, pesio details, percetage pay icreases ad alteratios to pay/bous rates, the Global Update feature makes it easy. The flexibility of Equator has bee a huge beefit to us ad is oe of the reasos we chose the software over other solutios. It is easy to use ad ituitive. Carole Wilso, Greepay Payroll Equator Payroll Features All RTI submissio types via the iteret Support for Auto Erolmet uder Workplace Pesios Reform & ulimited pesios User defied aalysis Ulimited allowaces, deductios & premium factors Attachmet of earigs Studet loas P9D & P11D s, icludig wizards for beefit calculatio Iteret retur for Expese ad Beefits Weekly, fortightly, 4-weekly ad mothly payrolls Compay vehicles HMRC audit compliace data extract Data provisioig service for tax code otificatios edoc deposit service - Olie documet store for payslips etc Holiday accruals Everythig you eed to maage your most valuable assets 9

10 Persoel The Persoel module provides a effective solutio to a orgaisatio s huma resource requiremets. Decisio-makig is made credible ad haresses employee maagemet ad set objectives. Employee details, recruitmet, iductio, job objectives, reviews, traiig, skills, health ad safety, career paths, holidays ad abseces, medical details ad accidet recordig are all catered for, eablig comprehesive persoel admiistratio. Why Equator Persoel The Equator Persoel module icludes fuctioality that would ormally require additioal software. Items covered iclude; full maagemet of compay equipmet (ot just employee issued items), employee ad compay vehicle recordig, web itegratio to Riddor for accidet reportig ad full COSSH record keepig is also possible. Fially should the worst happe full redudacy process maagemet is also available. We believe that this eables all aspects of Employee Maagemet to be effectively recorded ad reported upo. See our Facts sectio for just some of the features ad beefits of Equator Persoel. 10

11 Facts The Beefits of Equator Persoel A diary facility books ad tracks employee movemets both o ad off site A user-defied questio ad aswer fuctio, which ca be liked to other persoel details such as medical particulars, qualificatios ad reviews A memo pad feature allows extesive ad virtually ulimited data etry Additioal flexibility i accessig, iputtig or amedig employee records osite via a itraet, or offsite through iteret coectivity is achievable with a Web Portal facility Maagemet reportig icludig graphical aalysis with a comprehesive selectio criteria for flexible aalysis. Adoptig such a sophisticated HR system has bee a big step for the compay, The Equator system has eabled us to gai complete cotrol over our HR maagemet ad this is provig ivaluable as the compay cotiues to grow ad develop. Paul Tarrier, Waymade Equator Persoel Features Employee details ad iductio schedules icludig job descriptios ad iductios, ext of ki cotacts, traiig records ad requiremets, reviews ad self-appraisals, qualificatios, career ad salary history Safety reports o dagerous occurreces, hazards ad risk assessmets ad health ad safety audits Traiig ad skills aalysis, matchig ad certificate pritig Geeral staff admiistrative reports such as job details, vacacy ad recruitmet aalysis, remiders, laguages, holidays ad absece aalysis (icludig Bradford factor), headcouts, staff turover etc Automatic letter geerator usig mail merge Employee performace moitorig Employee iductio procedures Redudacy process cotrol Everythig you eed to maage your most valuable assets 11

12 Employee Portal The Equator Employee Portal module allows employees to access their persoal iformatio directly from a Web Browser. Typically this will allow your employees to view their specific persoal iformatio. This ca reduce the burde o your Huma Resource professioals to respod to routie employee requests ad equiries, ad free them from may routie admiistratio tasks maitaiig the database. Why Equator Employee Portal The Equator Employee Portal lets your employees access ad modify the iformatio you decide they should be able to see. Why should Persoel sped their valuable time checkig ad bookig holidays ad abseces, repritig payslips ad P60s. Maagemet time dealig with employee requests ca be sigificatly reduced ad errors ad omissios eradicated by puttig your employees i charge of their ow employee iformatio ad daily tasks. See our Facts sectio for just some of the features ad beefits of Equator Employee Portal. 12

13 Facts The Beefits of the Equator Employee Portal By addig liks to your compay policy ad procedural documetatio; the Equator Employee Portal ca become the mai tool used by your employees to satisfy their HR eeds By usig a stadard Web Browser, deploymet of the Equator system at remote sites is greatly simplified. With the ability to cotrol access to the system via sophisticated security fuctios it is possible to allow employees to coect to your system from home or ay Iteret eabled locatio The system also allows employees to post requests for holidays, absece ad overtime ad to moitor the progress of such requests through to approval. Stadard equiries are provided coverig time recordig, scheduled work patters ad pay iformatio, depedig o which Equator modules are used, icludig historical data Iovative processig with real time iformatio ad a simple user iterface which is cofigurable to idividual user prefereces If your compay has the Equator Shop Floor Data Collectio or Time ad Attedace modules, the Equator Employee Portal provides for real time etry ad validatio of data. "The Equator Employee Portal has allowed us to stop distributig 3 paper reports each moth for employees who ca ow log i at aytime to view attedace, overtime ad holiday detail. Holiday requests are also booked electroically. The portal has become a valuable additio to the busiess process, havig improved holiday bookig, reduced admiistratio ad elimiated paperwork, especially at moth ed. Richard Dixo, KLM UK Egieerig Equator Employee Portal Features Employee self service Holiday requests with approval moitorig Absece requests Absece otificatio Overtime requests with approval moitorig Time clockig equiries Payslip queries ad pritig, icludig history Real time shop floor data capture, icludig dyamic scheduled jobs list Real time attedace recordig Time sheet etry Maagemet of baked hours Everythig you eed to maage your most valuable assets 13

14 Time ad Attedace The Time ad Attedace module allows the electroic capture of Time ad Attedace details for ay umber of employees. It allows for data capture via idustrial ad low-cost time clocks or PC based time clock emulator software, usig bar-code, magetic proximity, biometric figerprit or touch scree techology. The system also allows data to be captured from stadard PDA s usig bluetooth wireless Why Equator Time ad Attedace The Equator Time ad Attedace solutio icludes the ability to setup multiple complex shift patters where required. The software will check for ivalid clock etries based upo the shift patter rules etered, thus eradicatig time cosumig maual checkig. The software will output the T&A details to the Equator Payroll module. The graphical i/out board ad resource plaer take ote of the workig patters ad clock is to allow clear iformatio to be obtaied at the touch of a butto. See our Facts sectio for just some of the features ad beefits of Equator Time ad Attedace. 14

15 Facts The Beefits of Equator Time & Attedace The flexibility of Time & Attedace meas you ca typically adapt the system to your rules, rather tha chagig your compay policies to fit the system. The iformatio is gathered real time or at pre-set itervals givig a accurate attedace picture - who is i, out, o holiday, abset or off-site The iformatio may also be used to calculate a comprehesive build to gross for your payroll ad recociliatio with activity o the shop floor. Accurate departmetal, or activity costig, ad recociliatio with shop floor jobs are also provided Flexibility withi the software allows for ay umber or type of work patters, icludig stadard, rotatioal, flexi, cotietal, aualised ad ight shifts Resource maagemet is made easier by way of a weekly, mothly ad yearly graphic caledar which ca show lateess treds. This ca be viewed by compay, shift, departmet, job title, cost cetre or idividual employee ad shows plaed shift workig, holidays ad abseces Flexible pay methods are supported icludig aualised hours ad a time bakig optio, i additio to traditioal flexi time "Equator T&A solutio allows me to segregate all shift patters, makig it easier to geerate reports for other areas of the compay. Equator is simple to use ad easy to extract data from so we ca quickly ad effectively moitor ad address ay staffig issues we have to face. Shau Turer, Maor Fresh Equator Time & Attedace Features Ulimited user defied work patters Cotietal work patters icludig flexi-time ad rotatios Lateess toleraces ad rollig breaks Alterative work patter maagemet Aualised ad baked hours facility Use of existig access cotrol ID cards Temporary ad cotract persoel Real time iformatio ad validatios Fire alarm activatio for o/off site list Absece thresholds Shift premiums ad miimum required hours Europea Workig Time recordig, moitorig ad reportig Holiday ad absece plaig schedule Roster for resource plaig Everythig you eed to maage your most valuable assets 15

16 Real-Time Data Collectio The Real-Time Data Collectio module eables iformatio from the factory floor to be collected ad collated electroically. As each operatio or activity is performed, the iformatio is captured by the employee swipig or wadig, usig bar-code pes, scaers or through direct etry ito a data capture time clock. Why Equator Real-Time Data Collectio The Equator Real-Time Data Collectio Module eradicates the eed to maually eter times worked o jobs. The trasactios ca the automatically update jobs i most ERP systems. The software allows for multiple jobs to be worked upo at the same time ad will apportio the time accordigly. Typically this ca mea that hudreds of thousads of trasactios ca be automatically iput, with o maual itervetio. See our Facts sectio for just some of the features ad beefits of Equator Real-Time Data Collectio. 16

17 Facts The Beefits of Equator Real-Time Data Collectio The system allows data to be captured from stadard PDA s usig bluetooth wireless techology, or from a PC based applicatio desiged for touch scree use, ad itegrated with real time compoets The iformatio collected from the time clocks is user defied ad ca iclude employee umber, job umber, operatio umber, quatity produced, start ad fiish times, quatity scrapped etc Real time or at pre-set itervals the etries are collected from the time clocks ad updated to the mai system which meas the iformatio ca the be used for a variety of purposes, icludig automatic postig to Time ad Attedace, Work-i-Progress ad istat productive ad o-productive aalysis Advaced fuctioality ad flexibility icludig ulimited user defied work patters ad work terms, cotietal work patters, icludig flexi-time ad rotatios, ad multiple job/operatios per employee, icludig sigle or multiple machie midig. We ow have desk-top cotrol over work i progress iformatio tellig us who is workig o ay job at ay give time, most sigificatly, it meas we ca moitor employee attedace with regard to resource allocatio ad abseteeism. Richard Dixo, KLM Equator Real-Time Data Collectio Features Team ad cell processig Alterative work patter maagemet Temporary ad cotract persoel Estimated times for jobs ad operatios Quatity toleraces Real-time Work To list, material requiremets ad documet display Labour ad Quatity Costig Real time iformatio ad validatios agaist the SYSPRO or other databases Time & Attedace recociliatio Idepedet data capture time clock fuctioality User defied auto calculatio shop floor trasactios User defied data etry Auto assume ad trasactio geeratio Automatically moitors ad creates o-productive activities Everythig you eed to maage your most valuable assets 17

18 Access Cotrol The Access Cotrol module is used to cotrol ad moitor employee movemets throughout a orgaisatio s premises. It ca be used to cover ot oly the exteral etry poits, but also ay iteral doors to areas where access is to be restricted. Employee idetificatio is made by usig proximity, magetic, barcode or biometric figerprit techology. Why Equator Access Cotrol Equator Access Cotrol allows the cetral cotrol of all etry poits withi a compay. All iteral ad exteral access poits ca be cotrolled icludig car park barriers if required. Access poits ca be cotrolled based upo employees, employee groups ad dates ad times allowed, to give a secure ad cotrolled solutio. See our Facts sectio for just some of the features ad beefits of Equator Access Cotrol. 18

19 Facts The Beefits of Equator Access Cotrol Security - prevetig uauthorised access to premises, or locatios withi the premises Access Cotrol ca utilise the same time clocks that are used by Time & Attedace ad/or Real-Time Data Collectio, simultaeously Real time iformatio ad validatios Where there is a eed for may or extesive access cotrol poits, a variety of low-cost, durable iteral/exteral devices are available; their moder desig complemets all eviromets. These access devices ca also be used to cotrol parkig zoes ad their barriers I the case of a fire or other emergecy the doors are automatically opeed. Plus, the system will produce, automatically, a roll call of persoel withi the buildig whe the alarm souds "K3 arraged a site survey of our proposed ew premises ad worked with our i-house Project Maager to esure we had a complete Access Cotrol solutio for the whole buildig. The etire process was completely pailess ad as we were otified of ay chages to the origial plas, the Access Cotrol system was ameded to suit. Wada Stewart- Lee, Norbar Equator Access Cotrol Features Liks to other security compoets such as alarms ad fire doors User defied access times Group ad idividual access rights User defied access dates User defied access poits Persoel ad hierarchy groupig Temporary ad cotract persoel Automatic muster poits Time & Attedace recociliatio User defied data etry icludig PIN Everythig you eed to maage your most valuable assets 19

20 Equator HR Baltimore House, 50 Kasas Aveue, Salford, Machester M50 2GL Telephoe: