Private Health Insurance: Sponsorship Prospectus Adelaide Convention Centre March 4-6 2015
P a g e 2 The Private Healthcare Australia Conference 2015, to be held at Adelaide Convention Centre, will be a must attend conference in the events calendar for the health insurance industry. The conference will provide delegates and sponsors with the opportunity to meet influential people at the forefront of the private healthcare insurance industry. The Conference will provide sponsors with the opportunity to network and build new relationships with key industry figures and allow organisations direct access to their target market. Not only will Private Healthcare Australia 2015 increase your brand awareness, participating as a Sponsor will demonstrate to all members of the health insurance industry your commitment to continuing an ongoing partnership. Together with the in-depth program, and world-class venue facilities, Adelaide is the ideal destination for the 2015 Conference. Private Healthcare Australia, formerly known as the Australian Health Insurance Association, is the Australian private health insurance industry's peak representative body that represents 21 health funds throughout Australia and collectively covers around 95% of Australians who have Private Health Insurance. Private Healthcare Australia member funds today provide healthcare benefits for more than 13 million Australians. Founded in 1971, Private Healthcare Australia continues to be a very influential and effective voice for the private healthcare insurance industry, playing a key role in helping to shape both the overall regulatory environment and also public perceptions of private health insurance. Private Healthcare Australia 2015 is the next in a successful line of Private Healthcare Australia conferences. It will cover a wide range of topics showcasing advancements in the Australian private health sector through a number of high profile keynote speakers and industry representatives. INTRODUCTION FAST FACTS DATE: 4 6 March 2015 VENUE: Adelaide Convention Centre, Adelaide, Australia DELEGATES: Approximately 150 CEOs, Directors, and Senior Management from all of the major private health funds in Australia (ref page 4). WEBSITE: http://privatehealthcareaustralia2015.com/ THEME: ENQUIRIES: Drew Whait T: +61 2 9265 0700 E: sponsorship@arinex.com.au
P a g e 3 Program & Speakers provides a key platform for any organisation seeking to promote their specialisation in providing value for money to the Australian consumer. The Conference is the annual gathering of the private healthcare insurance industry and a rare opportunity to access its leaders and developers. They come to share ideas and shape the course of the industry. The committee is developing a broad and stimulating Conference Program, incorporating areas such as health funding, regulatory environments and improving health outcomes. The calibre of speakers and presenters is always high and past Conferences have featured speakers such as: Sir Andrew Dillon, National Institute for Health and Clinical Excellence Guillaume Sarkozy, Malakoff Mederic Carol Schwarz, Women in Leadership Institute Malcolm Sparrow, Professor of Public Management Harvard Kennedy School of Management Ministers and Shadow Ministers for Health Ita Buttrose General Peter Cosgrove Paul Kelly The Conference Program will be relevant to private health organisations, medical associations, health and fitness organisations and national government health bodies. No other industry event can offer such premium business networking opportunities as Private Healthcare Australia Conference 2015. For updates on the 2015 Program please visit the Private Healthcare Australia Conference 2015 Website Conference Chair Amanda Hagan, Australian Unity Conference Committee Nicola Farrell, Teachers Health Cathy McGuane, QTUH Andrew Walton, HBF Hon Dr Michael Armitage, Chief Executive Officer, Private Healthcare Australia Carly Davey, Private Healthcare Australia Jennifer Eddy, Private Healthcare Australia Steven Fanner, Private Healthcare Australia Anna Lillecrapp, Australian Unity PROGRAM / COMMITTEE
P a g e 4 Who attends The Private Healthcare Australia Conference? Each year, the Private Healthcare Australia Conference consistently brings together a highly sought-after audience of approximately 150 delegates. Consisting of senior level management, industry stakeholders, plus CEOs and Directors from all of the major private health insurers in Australia, this is the only event to unite them all in one place at one time. Private Health Organisations Private Hospital Operators Financial Institutions and Consultants Health and Medical Associations Government and Regulatory Bodies For our sponsors, partners and supporters, the Private Healthcare Australia Conference represents a rare opportunity to position your brand at a professional gathering of industry stakeholders from throughout the private healthcare industry. Sponsors will have direct access to senior management representing all major private health funds. 7% 5% 9% 79% The only Conference where Australia s major private health funds meet DELEGATE PROFILE 79% CEO / DIRECTOR / SENIOR MANAGER 7% FINANCE / ACCOUNTANT / ACTUARY 9% MANAGEMENT / SENIOR ADMIN 5% BOARD MEMBER / CHAIRPERSON
P a g e 5 Venue & Location The Conference will be held at the Adelaide Convention & Exhibition Centre. Located just a 20 minute drive from the airport, The Adelaide Convention Centre enjoys a global reputation for excellence and is consistently ranked among the world's top convention centres. Sessions will be held in Panorama Rooms 1, 2 & 3 on Level 3 of the venue with catering and networking breaks held in the adjacent foyer offering picturesque views across the gardens and the River Torrens. Accommodation For further information on accommodation options and to reserve accommodation visit the Conference website at www.privatehealthcareaustralia2015.com or contact the Conference Managers. Tel: + 61 2 9265 0700 or email: privatehealthcareaustralia2015@arinex.com.au Social Program Welcome Reception Date: Wednesday 4 March 2015 (1730-1900) Venue: Panorama Foyer on Level 3, Adelaide Convention Centre Conference Dinner Date: Thursday 5 March 2015 Venue: The newly renovated Adelaide Oval Conference Managers Arinex Pty Ltd has been appointed as the official Professional Conference Organiser (PCO) and looks forward to delivering an inspiring experience. Drew Whait Sponsorship & Exhibitions Manager Arinex Pty Ltd Address: Level 10, 51 Druitt Street Sydney NSW 2000 Tel: + 61 2 9265 0700 Fax: + 61 2 9267 5443 Email: dwhait@arinex.com.au www.privatehealthcareaustralia2015.com VENUE & LOCATION All information and ideas contained in this document are confidential to Arinex Pty Ltd ABN 28 000 386 676. Exploitation or use of any of the materials or ideas contained in this document, without the prior written consent of Arinex Pty Ltd, may result in legal action being taken against those parties in breach of the confidentiality in which this document has been prepared, written and submitted.
P a g e 6 Sponsorship Overview Diamond Sponsor P.O.A. Platinum Sponsor 2 15,000 Gold Sponsor 3 9,000 Conference Dinner 12,000 Welcome Function 9,000 Barista Lounge 9,000 Bottled Water 9,000 Compendium 7,000 Featured Speaker 7,000 Program Book 5,900 Conference Website 5,900 Networking Lounge 3,500 Conference Writing Pad 2,000 Conference Pen 2,000 Compendium Inserts 4 1,200 Program Book Advertising from 1,000 Private Healthcare Australia acknowledges the support of previous sponsors including: SPONSORSHIP Standard Sponsorship Entitlements ALL SPONSORS will receive the following standard entitlements in addition to those outlined in the individual packages: Recognition as a sponsor (with organisation logo) in the Conference Program Book* Recognition as a sponsor (with organisation logo) on the sponsors page of the official Conference website, including a hyperlink to the organisation s home page* Acknowledgement as a sponsor on the official sponsor acknowledgement board situated onsite at the Conference* Use of the Conference logo until 31 March 2015 CONDITIONS: * Exposure in the Conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. ** Delegate list in accordance with the Australian Privacy Act only those delegates who have agreed to disclose their details will be included on the list
P a g e 7 Diamond Sponsor P.O.A We view our Diamond Sponsor as our partner in the successful outcome of Private Healthcare Australia 2015 and will work alongside you to provide opportunities to promote your organisation leading up to and during the Conference. This is a unique marketing opportunity and we are confident your participation in this prestigious event will provide your organisation with exceptional commercial rewards. As the Diamond Sponsor your organisation will benefit from the highest level of exposure and representation via a selection of entitlements that are unique to the Diamond level and commensurate with your investment. The Conference Sponsorship Manager is available and happy to suggest and explore the entitlements that best suit your marketing objectives. to the Diamond Sponsor: The Diamond Sponsor will have the opportunity to contribute to the Private Healthcare Australia 2015 Program by providing a speaker to present on a topic relevant to the Program themes. (Speaker and presentation content is to be approved by the Organising Committee). To apply for the Diamond level Sponsorship, please complete the application form on Page 13 alternatively to discuss this exclusive opportunity in further detail contact the Conference Sponsorship Manager, Drew Whait: Tel +61 2 9265 0764 or email dwhait@arinex.com.au SPONSORSHIP
P a g e 8 Platinum Sponsor Maximum: Two A$15,000 (incl. GST) As one of the Platinum Sponsors your organisation s brand will be promoted throughout the industry and will receive premium levels of exposure and recognition through the following entitlements: Delegate list supplied one week prior to the Conference** Full page advertising space in the Program Book (artwork to be supplied by sponsor)* One table reserved at the dinner for your organisation to invite delegates to dine with you at your table. (All delegate registrations include a ticket to the dinner) networking lounge area (two sofas and a coffee table will be provided sponsor may provide free standing banners to brand the lounge) Two (2) Conference delegate registrations inclusive of the Welcome Drinks and Conference Dinner Promotional brochure (maximum A4 size 4 page brochure) inserted in the Conference Compendium (sponsor to supply material) Verbal acknowledgement as a Platinum Sponsor during the opening and closing sessions 150 word organisation profile in the Program Book* Gold Sponsor Maximum: Three A$ 9,000 (incl. GST) As one of the Gold Sponsors your organisation will receive a high level of exposure and recognition through the following entitlements: Delegate list supplied at the Conference** Half page advertising space in the Program Book (artwork to be supplied by sponsor)* One (1) Conference delegate registration inclusive of the Welcome Drinks and Conference Dinner Promotional brochure (maximum A4 size 4 page brochure) to be inserted in the Conference Compendium (sponsor to supply material) 100 word organisation profile in the Program Book* SPONSORSHIP
P a g e 9 Conference Dinner A$12,000 (incl. GST) Each year, The Private Healthcare Australia Conference dinner is the highlight social event of the entire Conference. The selected venue is always spectacular to deliver that wow factor and allows the sponsor to impress all delegates, VIPs and speakers. Certainly an opportunity for a sponsor seeking to leave a lasting impression with delegates and much talked about experience long after the Conference has passed. The sponsor may provide a freestanding banner which will be positioned in a prominent location at the Conference Dinner (maximum size 2m high x 1m wide) Opportunity for organisation representative to present a five (5) minute speech at the dinner (basic audio equipment will be provided additional audio visual equipment is at the expense of the sponsor) Organisation logo will be printed on all dinner menus Sponsor may provide Conference Dinner guests with a branded gift (sponsor to supply gifts) Four (4) tickets to the Conference Dinner, with a table reserved for the sponsor to invite nominated guests to dine with them at their table. 100 word organisation profile in the Program Book Welcome Function A$ 9,000 (incl. GST) A premium opportunity for delegates, speakers and sponsors to network together in an intimate and relaxed environment. The first official social function of the Conference, it is always a highly anticipated event and strongly attended. The sponsor may provide a freestanding banner which will be positioned in a prominent location at the Welcome Function (maximum size 2m high x 1m wide) Opportunity for organisation representative to present a three (3) minute speech at the function (basic audio visual will be provided) Sponsor may provide Welcome Function guests with a branded gift (subject to approval of the Organising Committee) Two (2) invitations for organisation representatives to attend the Welcome Function only Table signs featuring organisation logo (provided by the Conference Managers) 100 word organisation profile in the Program Book* SPONSORSHIP Barista Lounge A$ 9,000 (incl. GST) The Barista Lounge is a central location within the catering area for delegates to relax and network. The sponsor will have the opportunity to gain saturated levels of exposure while providing a point for networking between delegates and the sponsor. There is the opportunity to have catering, additional furniture and sponsor branded items in the lounge (the provision of additional items not listed below is at the sponsor s expense). Naming rights to Barista Lounge Basic lounge furniture will be provided by the Conference Managers 100 word organisation profile in the Program Book* Opportunity for organisation to provide additional furniture, catering and/or sponsor branded items (at sponsor s own expense)
P a g e 10 Bottled Water A$ 9,000 (incl. GST) Provide a refreshing beverage to delegates as the sponsor of bottled water at Private Healthcare Australia 2015. Organisation logo on label of spring water (one bottle of water will be catered per delegate per day, with other options available upon agreement with the Organising Committee) 100 word organisation profile in the Program Book* Compendium A$ 7,000 (incl. GST) Your organisation logo will feature alongside the conference logo on the Compendium. The Compendium will contain official conference delegate material, providing direct and constant exposure throughout and after the conference. Sponsors logo will appear on the Compendium cover alongside the conference logo. The Organising Committee reserves the right to source and select the Compendium 100 word organisation profile in the Program Book* Featured Speaker A$ 7,000 (incl. GST) A major highlight of the Conference Program is sessions presented by renowned Speakers. Due to the popularity of the sessions your organisation should not miss the opportunity to gain premium levels of exposure. For details of featured speakers visit the Conference Website The sponsor may provide a freestanding banner which will be positioned in a prominent location during the sponsored Speaker s session (maximum size 2m high x 1m wide) Your organisation logo will feature on the audio visual screen in the session room prior to and at the conclusion of the sponsored Speaker s session Verbal recognition by the Session Chair directly before and after the sponsored Speaker s session Four (4) passes for nominated guests to attend the sponsored Speaker s session (these passes are for the sponsored speaker s session only, attendance to other sessions is not included) Name and logo of the sponsor will be included in the Conference Program Corporate literature may be displayed in the sponsored session room (sponsor to supply) 100 word organisation profile in the Program Book* SPONSORSHIP
P a g e 11 Program Book A$ 5,900 (incl. GST) The Program Book will include all general information as well as an overview of social events. The publication will be a valuable reference tool used by delegates throughout the Conference. Full colour advertising on the outside back cover of the Program Book (artwork to be supplied by sponsor)* Sponsor s logo printed on the Program Book cover alongside the Conference logo 100 word organisation profile in the Program Book Conference Website A$ 5,900 (incl. GST) The official conference website will be the flagship of conference information providing delegates and sponsors with up-to-the-minute information on the program and details on the Conference venue and surrounds. Banner advertisement and hyperlink to organisation website on homepage of the Conference website. Banner size: 200 px (pixels) wide x 150 px (pixels) deep. Artwork is required in JPG or PNG image file format. A PDF file is acceptable. The content of the banner may include the sponsor s logo and mission statement 100 word organisation profile in the Program Book* Networking Lounge Maximum: 5 Available A$ 3,200 per day (incl. GST) In keeping with the nature of the Conference, business networking lounges are strategically placed in close proximity to the catering to encourage close and intimate interaction with delegates. A 3m x 2m lounge area will be allocated in the Panorama Foyer on Level 3, which is adjacent to the session rooms. Catering will also be served in and around this area. Included in the package are a standard size coffee table and a two seater lounge. These items will be provided by the Conference Managers The sponsor may provide a freestanding banner for display in the lounge area (maximum size 2m high x 1m wide) The sponsor may provide promotional literature for distribution in the lounge area One (1) pass for sponsor s representative to be present within the lounge area 100 word organisation profile in the Program Book* SPONSORSHIP Conference Writing Pad A$ 2,000 (incl. GST) A marketing opportunity is available to provide delegates with branded notepads to be used as the official Conference stationery. This opportunity provides high saturation of your brand throughout the Conference and beyond given many delegates will continue to keep and use their stationery post Conference. Notepads provided by the sponsor will be included in the Conference Compendium
P a g e 12 Conference Pen A$ 2,000 (incl. GST) A marketing opportunity is available to provide delegates with branded pens to be used as the official Conference stationery. This opportunity provides high saturation of your brand throughout the Conference and beyond, given many delegates will continue to keep and use their stationery post Conference. Pens provided by the sponsor will be included in the Conference Compendium Compendium Insert Maximum: 5 Available A$ 1,200 (incl. GST) Your organisation may provide promotional material which will be included in all Compendiums. Please note that the compendium size (A4 or A5) will be confirmed closer to the Conference enabling your organisation to produce an insert appropriate to the size of the Compendium. Promotional brochure (maximum four page A4 or A5 size) inserted in all Compendiums (sponsor to supply material) Program Book Advertising The Program Book will be a valuable reference tool used by delegates throughout the Conference. The publication will contain full details covering the program as well as information on Conference social events. MARKETING Booking Deadline: 10 December 2014 Artwork Deadline: 3 February 2015 Publication Advertising Rates Full Page Black & White A$ 1,300 Half Page Black & White A$ 1,000
P a g e 13 Sponsorship & Advertising Booking Form Drew Whait Sponsorship & Exhibitions Manager Arinex Pty Ltd Level 10, 51 Druitt Street SYDNEY NSW 2000, Australia SPONSORSHIP PACKAGE REQUESTED COST A$ 1.... AMOUNT PAYABLE A$ 50% deposit payable 30 days from date of invoice Balance due: 1 December 2014 (incl. GST) Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: State: Post Code: Country: Sponsor Contact: Position: Tel: Fax: Email: Yes I have read and agree to the conditions of sale above. Authorised by: Date: PAYMENT DETAILS (please tick) We wish to pay via company cheque. All cheques must be made payable to: Arinex Pty Ltd on behalf of Private Healthcare Australia 2015, and should be forwarded to the Conference Managers at the above address. We wish to pay via EFT. Bank details will be provided by the Conference Managers with your tax invoice. MasterCard VISA American Express Tel: +61 2 9265 0700 Fax: +61 2 9267 5443 Email: dwhait@arinex.com.au Web: www.privatehealthcareaustralia2015.com Credit Card Number / / / Expiry Date / CCV Name on Card Cardholder Signature Sponsorship Booking Terms & Conditions 1. Bookings with a total amount payable of A$5,000 or less require full payment up front. Credit cards will be debited for 100% of payment in this instance. 2. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 3. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 1 December 2014. Applications received after 1 December 2014 must include full payment. 4. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd on behalf of the Private Healthcare Australia Conference and must be drawn on an Australian bank. 5. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the event. No organisation will not be listed as a sponsor in any official conference material until full payment and a booking form have been received by the Conference Managers. 6. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 1 December 2014. No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Conference Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 7. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Conference Managers. 8. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference. 9. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered upon receipt of the required deposit or full payment. 10. Nomination of speakers will be subject to written approval by the speaker and program committee. Furthermore at the discretion of the program committee, sponsored speakers may be asked to speak at additional keynote and concurrent sessions. 11. The Delegate List may be used by the sponsors up to and not beyond 31 March 2015 for the purposes of contacting 2015 Conference delegates. The list must not be used in conjunction with any other non-related conference matters nor is the list to be used for future conference marketing. 12. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent A$ BOOKING FORM