Project Coordinator Athena SWAN and Equality and Diversity Further Particulars (Ref: SC2835)

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1 FACULTY OF SCIENCE The Post Project Coordinator Athena SWAN and Equality and Diversity Further Particulars (Ref: SC2835) The Faculty of Science (SCI) Athena SWAN group regularly reviews the status quo in their Schools of study and effects positive actions which promote a fair and supportive environment for all staff within the Faculty Schools. Athena SWAN activities form the practical part of our participation in the national Equality Challenge Unit s (ECU) Athena SWAN Charter, recognising commitment to advancing women s careers in science, technology, engineering, maths and medicine (STEMM) employment in higher education and research. This charter has been developed to encourage and recognise commitment to combating this under-representation and advancing the careers of women in STEMM research and academia. In May 2015 the charter was expanded to recognize work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles, and for trans staff and students. The charter now recognizes work undertaken to address gender equality more broadly, and not just barriers to progression that affect women. Within the Faculty of Science, five out of six Schools have attained Bronze Athena SWAN accreditation, with the remaining School working towards submission in the next two years. While we are proud of this achievement, SCI requires administrative support to both assist Schools in their submissions and deliver some large projects over the next three years, as the Schools progress in their submissions for Bronze and Silver accreditation. Informal Discussion For an informal discussion please contact Helen Murdoch, Head of Equality and Diversity, (Tel: or h.murdoch@uea.ac.uk).

2 The Faculty The University has four Faculties which are: Science (SCI), Medicine and Health Sciences (FMH), Arts and Humanities (HUM) and Social Sciences (SSF). Each Faculty is led by a Dean, and comprises a number of Schools of Study, each led by a Head of School. This particular post will be based in the Faculty of Science which consists of the following Schools of Study: School of Biological Sciences School of Chemistry School of Computing Sciences School of Environmental Sciences School of Mathematics School of Pharmacy The University of East Anglia is proud of the increasing diversity of its campus and works with staff, students and organisations around Norwich, Norfolk, regionally and nationally, to achieve its aim of being an inclusive place for study and work. The University is strongly committed to the Athena SWAN principles and is the proud holder of an institutional Bronze Athena SWAN award. This Award recognises and celebrates good practice in recruiting, retaining and promoting women in science, technology, engineering, mathematics and medicine (STEMM) in higher education. In May 2015 the charter was expanded to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles, and for trans staff and students. The charter now recognises work undertaken to address gender equality more broadly as well as barriers to progression that affect women. Further information about Equality and Athena SWAN at the University of East Anglia can be found here Our Schools aim to provide the facilities and the working environment that allows all staff and students to contribute fully, to flourish and to excel. Our Athena SWAN Committees are committed to recognising and addressing inequality and to promoting a culture that supports diversity and encourages women s wider participation and representation across the School s portfolio of activities. We recognise the importance of supporting women at all stages of

3 their careers, and we proactively support women in applications for promotion, pay awards, flexible working, training and career development in both research and teaching. The UEA campus has a range of facilities to promote family-friendly working. We have a fully equipped dedicated baby change and feeding room with hand washing facilities, baby changing station, fridge, microwave, bottle and food warmer, and a medical bed for rest purposes. Baby changing facilities are also available in our campus coffee shop. The campus has a medical centre, a dental practice, and a nursery offering Ofsted-rated Outstanding' day care for children from three months until school age in purpose built surroundings with large outside play spaces. We also support a range of flexible working initiatives, designed to promote a healthy work-life balance as well as supporting staff returning from parental leave and career breaks. Many other aspects of the University contribute to the overall quality of life and work for our staff at UEA, further details can be found here Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 25,023 to 30,738 per annum on Grade 6 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting date The post is available from 1 April 2016 on an indefinite full-time basis. Terms and Conditions of appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered.

4 Annual Leave Entitlement There is an annual holiday entitlement of 25 days plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may be asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Workers from outside of the EU may be eligible to work in this role subject to their immigration status. However, due to the nature of this role and the level of qualifications required, please note that immigration legislation will not allow the University to apply for a sponsorship certificate for this post. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS Your completed application form should quote reference code SC2835 and be returned by not later than 12 noon on 22 February 2016 in one of the following ways: accessed via the relevant vacancy details at then downloaded in Word format to be completed electronically then saved and sent as an attachment to hr@uea.ac.uk or accessed via the relevant vacancy details from then downloaded in Word format to be completed electronically, then printed and posted to the Human Resources Division, University of East Anglia, Norwich, NR4 7TJ, or

5 accessed via the relevant vacancy details from and downloaded in PDF format and printed, to be completed by hand and returned by post to the Human Resources Division at the address shown above or forms received by post from the Human Resources Division should be completed by hand or typed and returned by post to the above address. Postal applications will not be acknowledged unless a stamped addressed envelope/postcard is supplied. For paper submissions please ensure you add the correct postage to your application pack as failure to do so will considerably delay receipt by this office and may jeopardise your application for this post. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post. Please note that applications received after the closing date will not normally be accepted. If you are submitting an application by post immediately prior to the closing date please contact the Human Resources Division on to let us know that your application has been posted, and if possible also send a copy by fax to or by to hr@uea.ac.uk in order that we receive these by the closing date. Equal Opportunities Monitoring Form Please note that an Equal Opportunities Monitoring Form must be completed and returned with ALL applications, whether submitted by post or by . If submitted by , the Equal Opportunities Monitoring Form must be sent as a separate document/attachment to the Application Form. The Equal Opportunities Monitoring Form will be detached from the received application before short-listing takes place and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place on 14 March 2016 and candidates who have not heard by this date should assume their application has been unsuccessful.

6 Successful shortlisted candidates may be notified of their interview times by and it is therefore essential you include an address in your application. Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or

7 APPENDIX A JOB DESCRIPTION REF: SC2835 Job Title: Project Coordinator - Athena SWAN & Equality and Diversity Grade: Secretarial and Clerical Grade 6 School/Department: Reporting to: Executive Dean s Office Head of Equality and Diversity Job Function/Purpose: The co-ordinator is part of a team located in the Executive Dean s Office in the Faculty of Science (SCI), reporting to Head of Equality and Diversity. The post-holder will work with the Athena SWAN leads in each Faculty of Science School, and the central Athena SWAN Project Officer, to provide administrative and project support for Athena SWAN bids and activities. Working with the Athena SWAN leads and related colleagues, the post holder will assist in progressing projects, be responsible for the development of action plans to support the delivery of Athena Swan initiatives and for ensuring follow up actions in relation to bids submitted are progressed and effectiveness monitored. Whilst focused upon Athena SWAN, the post holder will also provide support for wider Equality and Diversity projects and action plans, as required. Directed by the Head of Equality and Diversity s/he will be also be responsible for providing quantitative and qualitative data, and the design and development of reports in connection with Athena SWAN submissions. The post-holder also will provide secretarial support to SCI and School Athena SWAN, and related, committees. Main duties include: Co-ordinate and oversee Athena SWAN activities across six SCI Schools of study by: Providing administrative and project support to the Athena SWAN Leads; Work with the University s Equality and Diversity Office which leads on Athena Swan activities and submissions; Collecting, integrating and analysing disparate local data sets including the data generated from the annual staff survey; and using such data in the design and development of reports in connection with Athena SWAN submissions.

8 Preparing tailored and bespoke reports, and presentations for Athena SWAN Self-Assessment Teams/Schools and the SCI Executive team and inter-faculty groups as appropriate; Creating and/or modifying systems to record local School or Faculty information required in support of Athena SWAN, as well as other equality and diversity returns, for example, peer review, mentoring and appraisal activity and completion rates; Oversight of School Athena SWAN public relations and the maintenance of School Athena SWAN webpages and regular slots in the School ebulletin; Taking responsibility, with the relevant Athena SWAN leads, for the development in support of the delivery of School Athena SWAN Action Plan; ensuring follow up actions in relation to bids submitted are progressed and effectiveness monitored. Taking account of and reporting to the Faculty Athena SWAN Project Officer where Schools have same or similar actions that can result in more effective progress and use of resources if strategies are developed and adopted at Faculty Level Supporting School Athena SWAN leads in the drafting of Athena SWAN accreditation and renewal of status documents for SCI Schools (departmental award and accreditation); Co-ordinating and promoting training and other activities aimed towards developing the careers of all with particular focus on the aims and objectives the Athena Swan Charter, as well as that for other Equality and Diversity initiatives (where required); Engaging with Equality and Diversity and Athena SWAN activities across UEA, attending local and national Athena SWAN meetings, visiting other Higher Education Institutes to liaise with counterparts on best practice, and attending other meetings and conferences relevant to Equality and Diversity, including Athena Swan, activities as co-ordinated from the central Equality and Diversity Office. Whilst the role is to primarily focus upon Athena SWAN, the post holder, may at times be required to support a broader range of E&D activities taking place within each Faculty of Science Schools, and more broadly across the Faculty. The role holder will also be required to undertake any other projects which may result from the above work, and undertake other duties commensurate with the grade of the post as assigned by the manager.

9 PERSON SPECIFICATION APPENDIX B Post title: Project Co-ordinator - Athena Swan/E&D Prepared by: LMG Ref: SC2835 Faculty of Science Date: Jan 2016 CRITERIA Essential Desirable Education, Experience & Achievements A high standard of education with at least 2 A Levels, including English and Mathematics at GCSE grade C level or above, or equivalent qualification or experience. Good understanding of and clear commitment to the principles of equality and diversity in the workplace. Experience of working in a busy office environment. Experience of working effectively with outside bodies/organisations. Familiar with the Athena SWAN Charter. Skills & Knowledge Personal Attributes Special Circumstances Demonstrable competency in IT skills (Word, Excel, PowerPoint, Graphics, and databases). High levels of literacy and report writing skills. Ability to design and develop bespoke reports. Good numeracy and analytical skills. Excellent interpersonal skills - able to work sensitively with different people s needs. Excellent written, oral communication and presentational skills. Good investigative, analytical research skills - able to research, gather and process information, analyze, interpret results and determine an appropriate action. Ability to work effectively whilst dealing with multiple priorities. Ability to handle issues of great sensitivity and confidentiality. Ability to establish rapport and good working relationships with people at all levels both internally and externally. Self-motivated to work independently without close supervision. Ability to use own initiative and resolve problems. Organised and methodical. Willingness to be flexible in the nature of the role by undertaking additional duties. Willing and able to travel to external meetings. Knowledge/ skilled use of web authoring packages and social media.