ABOUT LOUGHBOROUGH UNIVERSITY PLANNING OFFICE (VICE-CHANCELLOR S OFFICE) PLANNING OFFICER FIXED TERM FOR 2 YEARS JOB REF: REQ15117 FEBRUARY 2015

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1 ABOUT LOUGHBOROUGH UNIVERSITY PLANNING OFFICE (VICE-CHANCELLOR S OFFICE) PLANNING OFFICER FIXED TERM FOR 2 YEARS JOB REF: REQ57 FEBRUARY 205 As part of the University s ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process if a suitable redeployee is identified. JOB DESCRIPTION Job Grade: Management & Specialist, Grade 6 Job Purpose: To support and facilitate University-wide projects and to play a lead role in the preparation of applications for Athena SWAN awards. The role will include liaison with staff across the University, the collection and analysis of data and subsequent reporting. The Planning Team provides a broad range of services in support of the University s major planning functions. It works closely with staff across the University on planning and resource issues. Its main responsibilities fall under three main headings: Development & delivery of University Strategy: Building Excellence Support for the planning and resource allocation process and university-wide projects Provision of management information and data assurance. The primary responsibilities of this post are linked to the Athena Swan Project but the person appointed will have the opportunity to contribute to other strategic projects as they arise. Project Description: Loughborough University is committed to the six principles of the Athena SWAN charter: To address gender inequalities requires commitment and action from everyone, at all levels of the organisation To tackle the unequal representation of women in science requires changing cultures and attitudes across the organisation The absence of diversity at management and policy-making levels has broad implications which the organisation will examine The high loss rate of women in science is an urgent concern which the organisation will address

2 The system of short-term contracts has particularly negative consequences for the retention and progression of women in science, which the organisation recognises There are both personal and structural obstacles to women making the transition from PhD into a sustainable academic career in science, which require the active consideration of the organisation The University holds a bronze institutional award and departmental awards in Sports, Exercise and Health Sciences (silver) and Design (bronze). We have action plans associated with these awards and a programme in place that will see all STEM Schools submit for awards over the next 2 years. In addition, we are considering the possibility of adopting Athena SWAN data monitoring principles in non-stem schools and more widely across the University. Indeed, the Athena SWAN charter will expand in 205 to include arts, humanities, social science, business and law departments alongside the current STEM disciplines. The planning officer plays vital roles in: The preparation of institutional submissions and the delivery of the associated action plan Support to Schools (planning, surveys / interviews / data acquisition, submission writing), alongside the school leads, for School submissions Obtaining and analysing staff and student data for the above. Looking for ways to streamline the above Based in the Planning Office and reporting to the Director of Planning, you will also work closely with the Staff Development Adviser (Equality and Diversity), Ms Abida Akram, and the Chair of the institutional Athena SWAN self-assessment team, Prof Steve Rothberg. Job Duties: ) Athena SWAN Project work Identify, collect and analyse data on staff and students from diverse internal sources, including through the preparation and delivery of surveys and focus groups. Identify, collect and analyse data on staff and students from a range of external sources, including identification of benchmark data. Prepare data to streamline performance monitoring at School and institutional level. Maintain data records in a logical, transparent and easily understood manner for future purposes. Work alongside staff with lead responsibility for the preparation of institutional and departmental Athena SWAN awards Contribute significantly to the authoring of submissions for Athena SWAN awards Support institutional and school self-assessment teams as a member of those teams Identify, encourage and promote good practice in the area of equality and diversity, particularly in the area of gender To represent the University on internal and external bodies or committees as may be necessary from time to time. To engage in training programmes in the University which are consistent with your own needs and aspirations and those of the University. 2) Management Information To prepare and analyse a range of management information, including HESA data, to provide an evidence base for specific major projects and the strategic planning process.

3 To assist with the generation of student and other statistics for business, operational and strategic planning purposes. To prepare reports and data for key University Committees ensuring an appropriate level of detail to inform the strategic decision-making process. 3) Major Projects & Corporate Planning To provide support to other planning committees, project management teams and steering groups as may be assigned by the Director of Planning. To provide input to the University s strategic planning process, working with other members of the Planning Team to enhance the quality, presentation and dissemination of management information across the University. 4) Other To undertake such other duties as may be reasonably requested and that are commensurate with the nature and grade of the post and which contribute to the wider work of the Planning Team. All staff have a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff are therefore required to adhere to the University s Health, Safety and Environmental Policy & Procedures. All staff should hold a duty and commitment to observing the University s Equality & Diversity policy and procedures at all times. Duties must be carried out in accordance with relevant Equality & Diversity legislation and University policies/procedures. Special Conditions: None Organisational Responsibility: Responsible For: None Reports To: the Director of Planning while working closely with the Chair of the institutional Athena SWAN self-assessment team and the Staff Development Adviser (Equality & Diversity)

4 PLANNING OFFICE (VICE-CHANCELLOR S OFFICE) PERSON SPECIFICATION Job Title: Planning Officer Job Grade: Management & Specialist, Grade 6 Experience Essential Desirable Stage to be Assessed collecting and delivering an analysing Higher Athena SWAN Education data submission. and other management information at a scale appropriate to the University. delivering reports of the standard necessary to secure a prestigious national award. working with senior managers. providing professional support for Committees or Governance processes, including committee servicing. Significant experience of data analysis and manipulation, including familiarity with large databases working in or with Higher Education and of working in a STEM discipline.

5 Skills and Abilities working with HESA data Understanding of equality and diversity issues, especially with respect to gender in STEM subjects. Demonstrated ability to represent the University externally on relevant issues. Ability to collect data through faceto-face meetings, focus groups and surveys. Strongly numerate, able to manipulate large quantities of data and to perform statistical analyses., 2, 3 Proven ability to provide data analysis for consideration by University Committees and Senior Managers. Ability to author reports at a high level. Ability to monitor and maintain accurate records. Ability to work independently and as part of a team. Ability to provide advice and support to colleagues. Excellent verbal and written communication, 2

6 skills. Training Excellent IT skills, including advanced Microsoft Excel skills A willingness to adopt new procedures as and when required., 2 Education and Qualifications Equality and Diversity Other Demonstrate evidence of having undertaken further training. A degree or equivalent professional experience. A commitment to equality and diversity with the ability to role model, adhere to and advocate the University s Equality and Diversity policy. Evidenced ability to challenge and influence at a senior level. A post-graduate qualification 3 A pro-active, cando attitude and the ability to demonstrate resilience in a high-pressured environment Willingness to work flexible hours as and when required. 3

7 Stages in Assessment: = Application Form, 2= Selection Test i.e. presentation, in-tray exercise, data analysis 3= Interview Conditions of Service The appointment will be on a full-time, fixed-term contract for 2 years. Salary will be on Management and Specialist Grade 6, 28,695 to 37,394 per annum, at a starting salary commensurate with experience and qualifications. The appointment will be subject to the University's normal Terms and Conditions of Employment for Academic and Related staff, details of which can be found at: Informal Enquiries Informal enquiries should be made to Sophie Crouchman, Senior Planning Officer by at: s.j.crouchman@lboro.ac.uk or by telephone on +44 (0) Application The closing date for receipt of applications is 26 March 205. Interviews will be held during the week commencing 20 April 205.