Head of Human Resources & Training

Transcription

1 HR Officer (Payroll) Job Description Accountable to: Responsible for: Main Objectives: Limits of Authority: Pay: Head of Human Resources & Training The production of accurate and timely in-house payroll administration in accordance with statutory regulations in addition to ensuring accurate data entry and statistical reporting in a timely manner and in accordance with the needs of the Society. To provide a high quality service to individuals (managers and employees) and to contribute to the long term development of the HR function ensuring a consistently high level of customer care is provided to all individuals and people who use the HR Service; To provide an effective and efficient output of work to meet the demands made of the role, and to assist in all aspects of the work undertaken by the Human Resources Department; To promote the Westminster Society s core values and fulfil the aims and objectives of the service. To work within agreed budgets and policies and procedures of the Westminster Society. The salary is 21,801pa for full time hours. The full time salary is based on a 37.5 hour week. KEY AREAS OF WORK: 1. To arrange the payment of staff salaries through the computerised payroll system. This will involve the collation and input of all relevant information for the monthly payroll (including new starters, leavers, benefits, contract changes, sickness absence payments, maternity and paternity pay). 2. To administer the Statutory Sick Pay (SSP), Statutory Maternity Pay and Statutory Paternity Pay schemes. 3. To provide written notification to all staff of any changes in pay. 4. To provide advice to staff and managers in relation to pay, salary guidelines, taxation and National Insurance. 5. To ensure manual and computerised records are accurately maintained and updated regularly in line with data protection. 6. To assist in the administration of benefits schemes such as the pension, childcare voucher schemes. HR Officer (Payroll) Job Description & Person Specification (March 2012) Page 1 of 5

2 7. To monitor and record sickness and other absences. 8. To maintain internal database files and tables, and develop recurring or ad-hoc reports to meet the requirements and needs of the Society. 9. To gather data, data entry and compile statistical reports*, and maintaining statistical information. 10. Under the direction of the Head of HR, to be responsible for the compilation and submission of salary survey data. 11. To continually monitor and update statistical data to ensure the trends are reported. 12. To analyse data, interpreting the results, and providing a written summary of data analyses. 13. To undertake compliance reporting. 14. To work collaboratively and in a supportive manner within the HR team, the finance team and other departments to ensure that the overall aims and objectives are achieved. 15. To maintain absolute discretion and maturity in handling sensitive/confidential data. 16. To assist the Head of HR and HR colleagues when required. This may include minute taking, interviewing, and attendance at employee relations meetings, processing references, filing etc. *Statistical Data includes: Payroll, pensions, salary returns, diversity statistics, recruitment statistics, turnover statistics, training statistics, employee risk assessment statistics, employee disability statistics, sickness absence statistics, supervision and appraisals statistics, induction statistics, employee accident statistics. Other To attend and participate in team meetings to work within a team culture providing support and encouragement to all team members regardless of job role. To develop positive and professional relationships with all team members. To attend training, participate in the Society s supervision and appraisal processes and quality assurance of own work. HR Officer (Payroll) Job Description & Person Specification (March 2012) Page 2 of 5

3 To ensure that all work carried out complies with and promotes the Society s Diversity Policy, Statement of Values and aims and objectives. To contribute to making sure that all employees have equal opportunities in relation to employment matters, to acknowledge their individual differences and uphold their rights and responsibilities as set out law. To maintain high standards of health, safety, hygiene and secure working environment within agreed Health & Safety policies and procedures. To take reasonable care for the health and safety of yourself and that of others. To be able to attend occasional evening meetings (with notice). This job description is a general guideline only. The postholder may be required to undertake, as a when required, additional tasks and responsibilities that are reasonably compatible with this job description and its objectives at the request of the Head of Human Resources or Director of Human Resources. HR Officer (Payroll) Job Description & Person Specification (March 2012) Page 3 of 5

4 HR Officer (Payroll) Person Specification QUALITIES ESSENTIAL DESIRABLE ASSESSMENT CRITERIA Education 1. Good level of numeracy; educated to GCSE including English & Maths (Grade A-C) or above. Payroll qualification preferred, working towards CIPD qualification. Reference, Test 2. Previous experience of payroll administration working in a busy environment. Working within an HR department. 3. Excellent IT skills, particularly Microsoft and Excel skills with the ability to present information in forms, tables, and spread sheets. PowerPoint, SAGE HR database. 4. Excellent written and verbal communication skills. Experience & Skills 5. Excellent organisation and time management skills with the ability to work independently and to deadlines. 6. Excellent customer service skills with the ability to build appropriate professional, friendly and accessible relationships with people who use the service. 7. Ability to demonstrate an understanding for the need of confidentiality in dealing with all HR issues. 8. Excellent attention to detail with the ability to actively seek and find solutions to problems; Ability to investigate enquiries and respond in timely manner. HR Officer (Payroll) Job Description & Person Specification (March 2012) Page 4 of 5

5 Knowledge Motivation/ Disposition 9. To have a flexible approach to work in a flexible way. 10. Ability to work methodically taking responsibility for own work and to work as part of a team. 11. To demonstrate commitment to Equality & Diversity and ability to apply equality of opportunity and the Society s Statement of Values to all aspects of daily work and interaction with service users, team members and professionals. 12. Ability to demonstrate a professional, confident and can do attitude. Interview HR Officer (Payroll) Job Description & Person Specification (March 2012) Page 5 of 5