Job Description. Senior HR Business Partner Process Improvement

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1 Job Description Job Title: Role: Department: Reporting to: Location: Direct Reports: HR Administrator Team Member Human Resources Senior HR Business Partner Process Improvement Birmingham Centre None Main Function of Job: To partner with HR colleagues, key stakeholders and leaders to deliver a HR service in line with the needs and priorities of the University of Law. Responsible for the provision of HR administration. Work at an operational level with multiple stakeholders To act as first point of contact to staff on day to day administration queries. Action the appropriate authorised notifications changes to terms and conditions. Prepare ad hoc information and reporting as required. Specific Responsibilities: Recruitment & Selection Interview administration and logistics Liaise with HRBP re T & C/offer/on boarding administration Partner with HRBP on local Induction and follow through (as appropriate) Employee Relations Support HRBP s and Senior HRBP s when requested and appropriate with note taking in employee relations meetings. Learning, Development & Education Management of administration and data management of the PDR process across all Centres Creation and record keeping for all changes to terms and conditions of employment related to the promotions process. Partner with other HR Administrators to share and develop knowledge on a personal and professional basis Co-ordinate work experience/vacation student placements. Management of training records. Organisation and preparation of documentation in relation to training events, including issuing joining instructions, room bookings, and feedback collation.

2 Organisation Development Support the HRBP s by Centre/Function with any related administration for specific change programmes ensuring a value adding service in all change management programmes. Reward & Remuneration Partner with the Senior HRBP Process Improvement in the generation of spread sheets, guidance documents and letters in relation to the Salary Review process for Business Professionals, Executive Management and UNITE Bargaining Unit Partner with HRBP re deemed salary reviews Projects, Initiatives & Strategy Partner with HRBP s and other HR colleagues in the implementation of the strategic HR Plan, projects and initiatives at the University to positively add value to both our business and employees. Administration, Systems & Records Prepare and co-ordinate formal documentation enabling the recruitment, management and departure of people at the University, ensuring that agreed procedures, templates and authorisations are in place and followed accurately. Working with the Payroll Department, process monthly payroll including starters, leavers and contract variations. Prepare and co-ordinate documentation and processes relating to different types of family leave (eg maternity, paternity etc) Input data to, and produce management information from, the computerised human resources database (HRIS). Support and carry out activities in relation to the on-going implementation of new HR systems and software, including but not limited to itrent and Human Concepts Suite Act as system administrator for HR software, as appropriate. Updating the University s intranet and website with information, policies and vacancies. Manage the stationary supplies for the department. Produce reports, graphs and charts and any other documents as required by the department. Receive, check, code for signature and forward People team invoices, liaising with the Finance Department. Create and maintain electronic and paper personnel files for all our people. Manage the electronic document storage areas for the HR Team In addition to the responsibilities listed above, the job holder may be required to perform other duties as assigned by members of the HR Management Team from time to time. This job description is to be read in conjunction with the relevant Roles and Responsibilities Career Level document. This job description is correct at January It may vary in consultation with the post holder to reflect changes within the market place, in the HR Team and the University.

3

4 Person Specification Job Title: Role: Department: HR Administrator Team Member Human Resources 1. TRAINING & EDUCATION CIPD Certificate in Personnel Practice A levels or equivalent GCSE or equivalent in Maths and English A-C Educated to degree level CIPD qualified Ideally qualified/licensed in SHL or Saville Wave Psychometrics 2. EXPERIENCE Fully rounded demonstrable experience of working in a complex and demanding HR administration role Experience of producing contracts, letters, reports and management information Experience of managing and coordinating complex processes Experience of working for multiple team members (including virtual & remote) and their differing simultaneous demands Using an HR and Payroll database Payroll data inputting and processing Updating web pages Experience of working in a client service focussed role 3. SKILLS & KNOWLEDGE Intermediate to advanced Excel and data analysis skills Intermediary to advanced skills and experience in Microsoft office applications Maintaining in-house records and databases Accurate data entry and attention to detail Knowledge of developing and introducing new systems or processes A basic understanding of employment law Willingness to develop own skills and attend training if necessary in other areas Experience of working with ITrent software preferred

5 4. BEHAVIOURAL SKILLS Time management and prioritising multiple demands Ability to work under pressure and meet deadlines Able to work on own initiative, with minimal supervision A proactive approach to gathering information and acting upon it Confident, professional and friendly manner when dealing with others Assertive and resilient Highly organised with a thorough and methodical approach Approachable solid communicator Uses discretion Perceptive and emotionally intelligent Fosters good relationships Invokes trust Diplomatic when required Negotiating and influencing 5. SPECIAL CIRCUMSTANCES / ENVIRONMENT Office based. Flexibility during busy periods and ability to travel to other centres across the UK, as appropriate. An understanding of the confidential nature of this type of work An understanding of diversity and creating an inclusive workplace Signature Print name Date

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