To provide an efficient and effective HR and Payroll service to support the work of the HR department.

Transcription

1 Job Title HR Officer, Part-time Maternity Cover 28 Hours per week Closing Date Wednesday 23 rd March 2016 Salary 24,069 per annum pro rata Post Holder Accountable To Debbie Kerr Responsible For Department Provision of a professional HR and payroll support service to the College HR Overall Purpose of Job To provide an efficient and effective HR and Payroll service to support the work of the HR department. Main Duties and Responsibilities To undertake relevant and appropriate administrative support to meet the needs of the college with regard to HR services Responsible for the production of a range of College documents both electronic and paper based e.g. reports, letters etc, using appropriate Microsoft Office software such as spreadsheet, powerpoint and word Retrieval and maintenance of information within the HR Management Information Systems Communicate effectively and articulately on the telephone and face-to-face with individuals and groups of people both internally and externally Act as signatory for the College for PVG Disclosure checks and ensure that these are carried out when required particularly for new staff members commencing employment Be responsible for the advertising of all staff vacancies through liaison with Publications Department and the media and uploading vacancies to the College web site Be responsible for recruitment processes ensuring that all documentation is in place, including setting up and when necessary attending interviews

2 Be a first point of contact for payroll enquiries Act in a support capacity for payroll and provide cover in the absence of the HR and Payroll Officer Provide support and act as part of the team to ensure training and development activities are appropriate and efficiently programmed Act as first point of contact for GTC registration and liaise with GTC Maintain the HR area of the intranet Provide support to managers undertaking performance improvement measures, giving advice, attending meetings and taking notes Provide support to managers undertaking disciplinary investigations, giving advice, attending meetings and taking notes Provide support to managers undertaking complaint investigations, giving advice, attending meetings and taking notes Maintain and update appropriate departmental process guides under your responsibility Act as minute secretary within meetings as requested Attendance at internal and external meetings as required Undertake a supervisory role for the Modern Apprentice Be responsible for the HR induction of new staff Act as back up for the HR and Payroll Officer with regard to contract preparation, pensions administration and payroll management Personal and Professional Development: Adopt flexible working methods to meet the changing needs of the College Develop and maintain high quality standards appropriate to the post Develop and maintain professional standards and expertise by undertaking relevant professional development Assist in the development and promotion of the Scottish Borders Campus to ensure appropriate and professional service is provided Develop and maintain a team based approach to the provision of administrative services across the College

3 The above mentioned duties and responsibilities represent the current situation and may change over time to reflect the changing needs and requirement of the College. Signed Date (Staff Member) Signed.. Date (Line Manager)

4 JOB & PERSON SPECIFICATION QUALIFICATIONS HNC in Administration and IT or equivalent in a related subject area or relevant experience Membership of CIPD Payroll Qualification KNOWLEDGE A thorough knowledge of College Administration Systems EXPERIENCE Experience in taking minutes at department level meetings Current experience in the operation of computerised management information systems Experience of managing communications both internal and external via and paper based Ability to interpret and produce complex documents Experience of statistical data management, recording and reporting Experience of using the Microsoft suite e.g. word, powerpoint, spreadsheet, etc INTERPERSONAL SKILLS AND ABILITIES Possession of excellent communication skills (written and oral), including the ability to liaise effectively with other staff groups Ability to develop positive working relationships with individuals at all levels (internal and external) and to promote the College Be friendly and approachable OTHER ABILITIES/QUALITIES Effective prioritisation and organisational skills Able to plan ahead and anticipate support needs Capacity to work under pressure Ability to work effectively within a team E-literate and competent in developing, administering and using PC and associated networks and systems to acquire, manipulate and disseminate information Have a strong sense of purpose and the drive to achieve agreed goals Ability to maintain a tidy and organised workspace ATTITUDES AND BELIEFS Commitment to continuous professional development Commitment to high professional and personal standards of work and conduct or or or or or or

5 A personal commitment to keeping your professional knowledge up to date and improving your capabilities. Formally recording your learning to show that you are actively committed to the development of your career WORK-RELATED CIRCUMSTANCES The ability to be flexible and provide support to other team members or