JOB DESCRIPTION. To work flexibly and contribute to continuous improvement of services provided by the Department.

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1 JOB DESCRIPTION Post Title: Employer: Responsible To: HR Advisor [Maternity Cover] Hafod Corporate Services Ltd Head of HR MAIN OBJECTIVES OF THE POST To support the Head of HR in providing a proactive, customer focussed HR support service to managers and staff across the Hendre Group in line with organisational policies, procedures, legal requirements and best practice. To work flexibly and contribute to continuous improvement of services provided by the Department. To develop and maintain collaborative and productive relationships with service areas, partners, colleagues and outside bodies PRINCIPAL DUTIES 1. Recruitment and selection 1.1 To ensure all recruitment processes are carried out in line with organisation policy and statutory requirements. 1.2 Liaise with senior management and line managers to draw up job descriptions, person specifications and information packs for issue to job applicants. 1.3 Liaise with managers to draw up recruitment advertisements and arrange their publication in the appropriate newspapers, journals and job centres. 1.4 Arrange and chair interview panels as required, to include situations of possible conflicts of interest 1.5 Liaise with the Administrative Team to ensure that all procedures for administering vacancies are carried out in a timely manner. 1.6 Ensure that monitoring records are kept of all applications for employment with the Association. 1.7 Liaise with line managers to arrange Induction Training with new starters.

2 2. Employee Relations/Employment Law 2.1 To provide case management guidance to managers when dealing with conduct and performance issues to include disciplinaries, capability and sickness absence issues. 2.2 To ensure that the organisation complies with employment legislation and regulatory requirements at all times. 2.3 To provide managers with guidance and support regarding the Grievance Policy and to administer and co-ordinate the process. 2.4 Provide information and assistance to staff and management on HR and work related issues. 2.5 To oversee the issue of variations to contract and associated documentation and ensure appropriate action is taken in respect of staff changes. 2.6 To assist with service redesign and reorganisation ensuring proper consultation and process is undertaken. 3. Sickness Absence 3.1 Co-ordinate internal administration of each Organisation s sick pay scheme and permanent health insurance scheme [where applicable]. 3.2 Visit sick employees and arrange medical reports in line with each Organisation s policies and procedures for dealing with members of staff on sick leave. 3.3 Co-ordinate occupational health referrals and action reports accordingly. 3.4 To assist in the management of long term health issues. 3.5 Actively support managers in the management of short term absences. 4. Personnel Records/Procedures/Functions 4.1 To keep accurate records in both manual and computerised systems, including statistical information where appropriate and provide management information on all key performance indicators. 4.2 To assist in policy implementation and monitoring and contributing to policy development. 4.3 Review as required each organisation s employee handbook. 4.4 Advise managers on all aspects of conditions of service, equal opportunities and employee relations issues as required.

3 4.5 Act as the Hendre Group s representative at external meetings relating to HR issues and initiatives as appropriate. 4.6 To keep updated on legislative changes in employment regulations and advise management accordingly. 4.7 To review, co-ordinate and ensure delivery of the Personal Development Review process. 4.8 Ensure changes in salaries, commencements of employment, termination of employment, maternity and sick pay and any other changes concerning the calculation of the monthly payroll are actioned in a timely and accurate manner. 4.9 To provide management information and reports as required. 5. General 5.1 To support the organisation in meeting its diversity objectives, promoting equality and people s right to confidentiality of information. 5.2 To promote equality of opportunity, anti-discrimination and anti-oppressive practices. 5.3 To keep updated on legislative changes in employment regulations and advise management accordingly. 5.4 To assist in other duties/tasks which the HR department may from time to time require to be carried out. 5.5 To co-operate with the Hendre Group in complying with relevant health and safety legislation, policies and procedures in the performance of the duties of the post. 5.6 To maintain confidentiality and observe data protection and associated guidelines where appropriate. The duties in this job description are not exhaustive and may be altered at any time to reflect the changing needs of the organisation.

4 PERSON SPECIFICATION: HR ADVISOR [Maternity Cover] ESSENTIAL DESIRABLE QUALIFICATIONS Member of CIPD EXPERIENCE Relevant HR qualification or actively working towards Demonstrable experience of operational human resources to include: Disciplinary & grievance Sickness absence management Policy implementation Employee Relations Data management TUPE Information and Consultation Regulations SKILLS & KNOWLEDGE High standard of computer literacy including Word, Excel and HR packages Able to form positive working relationships Excellent communicator at all levels Up to date with employment law issues Pyramid HR software Disclosures Border Agency Points-Based Sponsorship System Quality standards eg IIP PERSONAL ATTRIBUTES Discrete Attention to detail and accuracy Flexible Team Player Excellent organisational and planning skills Time management Self motivated ***** OTHER REQUIREMENTS Full UK Driver s Licence and use of a vehicle *****

5 PAY AND CONDITIONS HR ADVISOR (Maternity Cover) 1. The salary for this position will be 22,686-25,374 per annum [pro rata]. 2. The hours of work will be 36 per week by agreement with management. Please note that the Association reserves the right to alter the arrangement of these hours if it is in the best interests of the Organisation to do so. 3. Your minimum paid holiday entitlement will be 26 days per annum plus bank and public holidays. [Pro rata] In addition to the basic entitlement, staff with more than two years' continuous service at the beginning of the leave year will qualify for one additional day's leave for each following complete year of service up to a maximum of ten working days [pro rata]. 4. Employees are entitled to join the Association's company pension scheme after three months employment with the Association. 5. On appointment you will become a member of the Association's group life insurance scheme which entitles your next of kin to receive a sum of money equal to twice annual salary in the event of your death whilst an employee of the Association. 6. Eligible employees are entitled to join the Group Private Health Scheme, and, on payment of the necessary contribution, extend cover to members of their family. CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATIONS: Monday 9 February 2015 INTERVIEW DATE: Thursday 26 February 2015

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