Independent Development Trust JOB DESCRIPTION

Transcription

1 Independent Development Trust SECTION A: JOB INFORMATION SUMMARY JOB DESCRIPTION POST IDENTIFICATION Job Title: Indicative PEROMNES / EXECEVAL Post level: Name of Business Unit: Location: Post Reports to: Duration: Programme Implementation Manager: Social Infrastructure PG09 Regional Operations KwaZulu Natal Programme Manager : Social Infrastructure 3 year contract 1

2 SECTION B: JOB PURPOSE Brief statement outlining the overall purpose/reason for existence of the post (One or two sentences). To plan and manage implementation of multi-sectoral social infrastructure projects within the region. SECTION C: KEY PERFORMANCE AREAS (KPAs) / MAIN OBJECTIVES List the KPAs/main objectives in the order of priority that describe the scope of the job. They should as far as possible be SMART*. *S=SPECIFIC M=MEASURABLE A=ACHIEVABLE R=REALISTIC T=TIME BOUND KPAs / MAIN OBJECTIVES Project initiation, planning and design Project implementation management Project integration and, client and stakeholder management Project closure Technical support, guidance and advise General Functions

3 SECTION D: KEY JOB RESPONSIBILITIES KEY PERFORMANCE AREAS Project initiation, planning and design Project implementation management JOB DESCRIPTION Support programme approach planning towards development an Infrastructure Programme Implementation Plan (IPIP) ; Undertake project initiation, i.e. project feasibility assessment, baselining and landing; Develop Project Execution Plan (PEP), i.e. schedule for all projects under one programme managed by a PIM; Procure professional service providers in line with the organisation s SCM policies and procedures; Draft, submit and obtain service provider (i.e. professional service providers and contractors) agreements; Manage compilation of project schedules and designs; Develop and load the project targets, budgets and milestone on the Programme Management Information Systems; Ensure preparation of quality procurement documents; Procure contractors in line with the organisation s SCM policies and procedures Conduct site handover. Manage project expenditure and costs; Manage programme governance and best practices Facilitate approval of project documentation and designs by clients; Manage project implementation in terms of: o Scope Definition

4 Project integration and, client and stakeholder management Monitor progress against the project schedule; Compile and submit non-compliance reports; Manage performance including taking action for poor performance; Evaluate requests for scope change and make necessary recommendations; Update project execution plan and Change Control log o Time o Cost Monitor and control project budget plans Invoice/ payment certifications, and supporting documents receipt and submission Check, verify and process invoices /payment certifications and supporting documents Submit consolidated project expenditure o Quality o Risk o Development outcomes Resolve projects implementation constraints. Undertake project integration with respect to the following elements: o Scope o Time o Cost o Risk o Communication o Human resources

5 Project performance information management Project closure Technical support, guidance and advise Client and stakeholder management Undertake effective project information management, that is, ensure timely and efficient: o Data acquisition o Data verification and sign off o Filing and reporting (capturing) Provide project performance reports; Act as a focal point for social infrastructure project evaluations. Manage projects handover o Obtain client approval and community requirements acceptance o Monitor and allow for latent defect liability period o Release and issue Completion Certificate and Retention Percentages Facilitate and support project summative evaluation by Monitoring and Evaluation function. Coordinate timely compilation of quality project closure reports; Conduct project financial reconciliation Compile project close out reports including lessons learnt; Close projects on the systems in line with approved business processes; Submit project closure report to clients Provide technical support, guidance and advice to junior PIMs on project/programme management matters in relation to: o Scope management o Planning o Time management o Cost management

6 General functions o Procurement management o Quality management o Alignment o Governance o Infrastructure o Assurance and Risk management o Improvement o Resource management o Communication management o Integration management Manage the application of requisite resources to achieve projects goals. Compile projects performance and other reports, and support compilation of programme performance reports. Support programme risk management, statutory compliance and other governance matters. Ensure achievement of programme goals and targets. Manage the alignment of project targets with programme goals Manage high priority performance threats and pursue optimisation of opportunities relating to attainment of goals. Support the integrated business delivery approach. Support the development of strategic and business plans for the region. Support in identifying, building and maintaining relationships with key programme stakeholders; Develop close working relationships with IDT staff and other key stakeholders to establish a shared vision for adaptive corporate learning and continuous operational improvements;

7 Apply project management expertise to improve operational efficiencies; Act as the principal source of information with respect to assigned projects.

8 SECTION E: APPOINTMENT REQUIREMENTS / LEARNING INDICATORS COMPETENCY TYPE APPOINTMENT REQUIREMENTS DESCRIPTION Minimum of a National Diploma (NQF level 6) in the Built Environment i.e. Building Formal Qualifications Architecture, Quantity Surveying, Civil Engineering, Structural Engineering and Construction Management. A formal qualification in Project Management will be an added advantage. Job Related Work Experience Where in possession of a National Diploma in the built environment, a minimum of 10 years working experience in built environment or Where in possession of a Bachelors degree in the built environment, a minimum of 6 years working experience in built environment, or Where in possession of a Bachelors degree in the built environment and registration with the South African Council for Project and Construction Management Professions (SACPCMP) as PrCM/PrCPM or registration as Built Environment professional i.e. PrQS, PrEng, PrArch., a minimum of 3 years working experience in built environment Project management Development facilitation Job Related Knowledge and competencies Working knowledge of PFMA, Treasury SCM regulation, CIDB regulation Occupational Health, Safety, Environment and Quality assurance Social infrastructure (e.g.education, Health, Justice, Economic, Environment, Energy) knowledge

9 COMPETENCY TYPE Job Related Skills Attributes DESCRIPTION Social infrastructure development norms and standards Social infrastructure development approaches, methodologies and tools Intermediate computer skills and proficiency Analytical and interpretation skills Meticulous. Problem solving. Effective communication. Interpersonal. Decision making Proposal and report writing Presentation Negotiation Initiative, Inquisitive, Results oriented, Proactive, Innovative, Professional, Confident,

10 Confidential when completed