VACANCY. PORTFOLIO MANAGER (SOCIAL INFRASTRUCTURE) x1 JOB LEVEL: 5 PORTFOLIO:
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1 VACANCY POSITION: DURATION REGION: PORTFOLIO: PORTFOLIO MANAGER (SOCIAL INFRASTRUCTURE) x1 3 YEAR CONTRACT KWAZULU NATAL DSU JOB LEVEL: 5 PURPOSE: To manage regional operations, direct regional portfolio delivery, provide professional and technical leadership to regional programmes. The role is further responsible for championing empowerment and facilitation initiatives in programme delivery. REPORTING: This position reports to the Regional General Manager
2 KPAs / MAIN OBJECTIVES Regional portfolio management Regional programmes delivery professional and technical support Regional programme management systems and process improvement Operations performance information management Empowerment and facilitation coordination Programme management regional expertise improvement Business development support Financial management and governance Operations leadership and management
3 KEY JOB RESPONSIBILITIES KEY PERFORMANCE AREAS Regional programmes portfolio management Regional programmes delivery professional and technical support KEY RESPONSIBILITIES Drive regional programme delivery including: o Regional programmes planning, o Regional programmes implementation o Regional programmes support, o Regional programmes monitoring and reporting, o Regional programmes performance management, Manage and undertake client relations management with respect to regional programme delivery. Direct the building and regular review of regional portfolio Direct the formalisation of portfolio reporting and resource allocation Champion the establishment of regional operations intelligence (practice and research-based knowledge) for purposes of planning, regional positioning, impact reporting, benchmarking, performance improvement, etc. Drive quarterly and ad-hoc reporting on regional operations performance Manage the formulation of appropriate portfolio-based performance indicators to inform regional planning, targeting, impact assessment and reporting Ensure annual confirmation of programmes allocation to regional programme managers and publishing of the same to the IDT community. Lead the provisioning of professional and technical support to regional programmes,
4 including: o o o Programme planning, Programme implementation support Programme closure Operations performance information management Regional programme management systems and process improvement Lead programme management improvement and innovation initiatives in order to attain process and cost efficiencies. Coordinate programme management related research and lead mainstreaming of the research results. Lead innovation in programme delivery mechanisms for delivery speed, quality, cost efficiency and impact. Lead the implementation of regional operations performance information management Support the formulation/adaptation of organisation-wide and spearhead the regional implementation/application of operations performance information management practices, processes and procedures. Undertake regional monitoring and evaluation of the effectiveness of operations performance information management practices, processes and procedures. Lead the process of automating regional operations performance information management tools, processes and procedures. Ensure that programme management best practises are followed in the implementation of programmes Undertake continuous assessment and improvement of efficiency and effectiveness of
5 programme management processes and systems utilised by the region Empowerment and facilitation coordination Identify, adopt and mainstream new technologies aimed at improving regional programmes delivery Lead the establishment and utilisation of operations programme management and reporting systems (e.g. EPMLive, in-house developed system, etc) Lead the development and implementation of operations reporting frameworks, approaches and tools. Facilitate consolidated regional programmes reporting Support the formulation of specifications for programme management systems development and improvement initiatives. Support the periodic reviewing of the policies, frameworks, procedures, and systems to ensure that they support the organisational goals. Lead the formulation of a regional framework for sustainable emerging contractors and designated groups empowerment. Drive the establishment and management of a focused regional contractor development programme i.e. the approved Contractor Development Programme. Build requisite regional capacity for effective and efficient emerging contractor and designated groups empowerment. Ensure the provision for emerging contractors and designated groups empowerment in regional programmes to attain regional empowerment targets i.e. BBBEE, women and youth spend, job creation and skills development targets. Identify and lead the establishment and management of partnerships in support of emerging
6 contractors and designated groups empowerment to mobilise resources and leverage impact. Lead the planning for, tracking of, and reporting on empowerment of designated groups (emerging, women and youth service providers especially contractors). Champion the development and institutionalization of systems to report on the regional performance with respect to empowerment targets. Lead the formulation and implementation a regional Community Facilitation Strategy/Framework, systems, procedures, approaches and tools. Champion annual internal allocation of financial resources to programmes and initiatives aimed at community facilitation and empowerment of emerging contractors and designated groups. Drive continuous learning in order to build and maintain regional expertise for: Programme management Internal operations improvement Programme management regional expertise improvement Business development support Construction sector improvement Strategic positioning within the construction sector Identify and lead the establishment and management of partnerships that enhance the regional competency in programme management and construction Champion regional programme management and construction sector-related knowledge packaging, storage, and support organisation-wide knowledge sharing and utilisation. Support regional programme business development initiatives Support the Regional Head (RGM) in developing and presenting proposals for
7 business development and bidding purposes Support the development and the implementation of the business development strategy for national business growth. Financial management and governance Regional operations leadership and management Ensure customer satisfaction in programme delivery in order to retain current clients and attract new business Develop and manage regional operations budget and institute effective control measures. Manage the application of requisite resources to achieve regional operations goals. Support the development of revenue generation strategies. Cultivate an appropriate culture and awareness around financial matters within the regional operations. Compile regional operations and support compilation of the overall regional performance reports in accordance with the organization s governance protocol. Lead regional operations risk management, and support regional statutory compliance and other governance matters. Drive the alignment of the regional operations mandate with corporate goals. Direct performance contracting processes at regional operations and individual level. Establish regional performance accountability structures/platforms and systems. Ensure achievement of regional operations planned goals and targets. Manage high priority performance threats and pursue optimisation of opportunities relating to attainment of goals. Lead the development of Concepts/Terms of Reference for, and manage outsourced initiatives to ensure value for money and achievement of desired results.
8 Support the process of crafting the regional strategic focus. Support the integrated business delivery approach at regional and national. Support the development of and manage the regional business plan. Direct the operational planning process for the regional operations. Create operational competitive advantages around the following (among other) in relation to the regional operations: Competence; Capacity; Business processes and systems; Retention of key skills; Training and development; Innovation; People management. Establish effective balance between in-house and outsourced capacity for regional operations functions. Build requisite capacity to effectively coordinate regional programmes. Identify, build and maintain relationships with regional and relevant national key stakeholders. Develop close working relationships with IDT programme/portfolio staff and other key stakeholders to establish a shared vision for adaptive corporate learning and continuous operational improvements. Undertake reporting on performance of regional portfolio.
9 APPOINTMENT REQUIREMENTS / LEARNING INDICATORS COMPETENCY TYPE DESCRIPTION Formal Qualifications Job Related Work Experience Job Related Knowledge and competencies Minimum of a degree (NQF level 6) in the Built Environment i.e. Building Architecture, Quantity Surveying, Civil Engineering, Structural Engineering and Construction Management; and Registration with the South African Council for Project and Construction Management Professions (SACPCMP) as a Professional Construction Project Manager (PrCPM), or the Project Management South Africa (PMSA) or an equivalent Project Management Body such as Project Management Institute, International Institute of Project Management; or Professional registration as an Engineer, Quantity Surveyor or Architect i.e. PrEng, PrQS r PrArch At least 10 years within the built environment, 5 of which must be at a management level. Experience in Project/ Programme Management within the Development Sector. Construction Programme and project management Development facilitation Sound knowledge of PFMA, Treasury SCM regulation, CIDB regulation Occupational Health, Safety, Environment and Quality assurance Relevant sector (Education, Health, Justice, Economic, Environment, Energy) knowledge Financial Management. 9
10 COMPETENCY TYPE Job Related Skills Personal Attributes DESCRIPTION Budget management and Cost Control. Monitoring and Evaluation. Business planning. Strategic thinking. Planning. Analytic. Communication (oral & written) Problem Solving. Relationships building. Negotiation Innovation facilitation Construction Programme and project management Development facilitation Sound knowledge of PFMA, Treasury SCM regulation, CIDB regulation Occupational Health, Safety, Environment and Quality assurance Relevant sector (Education, Health, Justice, Economic, Environment, Energy) knowledge Stakeholder management Proactive Initiative Team player Motivator Visionary 10
11 COMPETENCY TYPE DESCRIPTION Resilience Innovative Interested persons are invited to submit their applications together with a detailed CV to jobs@idt.org.za, before the close of business on 30 th October REGRETTABLY, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED 11
12 12
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