Position Description

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1 To apply for this position, please provide an up to date resume, covering letter, and statement addressing the Key Selection Criteria in section 6 of this Position Description. Your application will not be shortlisted if you do not provide this information. For the closing date and recruitment address, please refer to the advertisement on 1. POSITION IDENTIFICATION Position Description Position Title Development Team Property Development Location Richmond Classification Level 6 Salary Salary to be negotiated Employment Status Permanent Time Fraction POSITION PURPOSE Provide advice on the acquisition, pre construction delivery and financial viability of development projects that support CEHL s strategic objective of expanding and growing co-operative housing. Manage the implementation of property development projects. 3. ORGANISATIONAL DESCRIPTION CEHL is a not for profit organisation limited by guarantee. Its shareholders are 112 housing cooperatives located throughout Victoria. CEHL holds the title to around 2,200 properties which are CEHL Position Description Development Aug 2015 Page 1 of 7

2 managed by co-operatives. CEHL is governed by a Board which meets monthly and is comprised of 11 members being: Co-op Directors (5), Technical Directors (5) and the Managing Director. The organizational structure is comprised of 7 Teams. A Corporate Director leads the Financial Services; Human Resources and Compliance; and Administration Teams. A Program Director leads the Co-op Support and Development; Asset Management; Property Development; and Housing Services Teams. Our Mission is to facilitate the provision of affordable, secure and well-managed housing to those members of the community wishing to participate in housing co-operatives. Our Vision is to be regarded as a leading promoter and facilitator of co-operative housing in Australia, where there are real opportunities for tenant participation and self-management and thereby adding to tenants self worth and housing security. We adopt and promote our Co-operative Principles being: voluntary and open membership; Democratic member control; Member economic participation; autonomy and independence; education training and information; co-operation among co-operatives and concern for the community. Our Values are: Respect; Inclusivity: Independence; Accountability and Diversity. 4. KEY RESPONSIBILITIES Services Provided Prepare and present research on a range of property development matters as directed by the Property Development & Acquisitions (PDAM) Prepare development reviews, feasibility, risk evaluations and due diligence assessments based on development recommendations by the PDAM. Undertake the necessary consultation with internal and external stakeholders, responsible authorities and third parties; to ensure proposed developments are viable and sustainable as well as meeting the organisations Housing Program needs. Assist with preparing project recommendation reports (inclusive of third party / consultant input), in order to seek endorsement from Executives, Internal Committees and Board of Directors, for sustainable and viable projects (inclusive of private / commercial sales outcomes as well as affordable / community housing delivery). Assist with securing the necessary funding / pre sales and associated settlements, as relates to the agreed development delivery model. Manage the approved project (through the pre construction phase); ensuring compliance on matters of quality, budget and program, serving as CEHL s Project Representative. Progressively identify, manage, mitigate and report project risks, as impacts on the agreed project deliverables or the operations of CEHL. Establish and oversee the implementation and transaction of legally binding CEHL Position Description Development Aug 2015 Page 2 of 7

3 agreements associated with all phases of development delivery (as suits the development / divestment model agreed). Prepare Consultant briefs and manage the pre construction work of project teams. Organise building project approvals with external / responsible authorities and ensure compliance of buildings projects with the regulatory requirements. Manage the competitive tender process (as relates to Consultant and Contractor works) review, make recommendations and appoint these third parties; using suitable formal instruments of engagement / contracts, including supervision of the nominated Project. Regular and timely written reporting regarding project deliveries, inclusive of the necessary meeting attendance with both internal and external stakeholders. Oversee (in conjunction with the Project ) the activities associated with property sub divisions, achieving statutory compliance and land title registration, to meet expectations of the agreed development delivery model. Assist in the establishment and maintenance of multiple builder / developer agreements with major suppliers to ensure a positive outcome for the organisation. Prepare and present research on a range of property development matters as directed by the PDAM. Assist the PDAM with the preparation of fee for service engagements, for both development and project management engagements. Serve in the capacity of Consultant Development and undertake / oversee the agreed service delivery engagements. Ongoing planning permit application assessments and planning scheme amendments (impacting on existing CEHL properties). Making recommendations, keeping registers of assessments, communicating impact to CEHL stakeholders as well as formalizing and lodging the necessary responses and acting as CEHL s representatives in any resultant action. Assist with providing specialist development advice as relates to strategic and operational activities within the organization in particular the Future Direction Program). Maintain a range of registrations and subscriptions, as relates industry based memberships and service delivery tools. Policy and Planning Supervision Assist in the implementation of the organisation s Property Development Strategy in accordance with the CEHL Strategic and Business Plan. Assist in the development of policies, procedures, delivery guidelines / design standard documents; as relates to development, design, tendering and procurement. Liaise and monitor the work of the nominated Project for projects under the Development s direct responsibility. Coordinate external consultant teams involved in the design and CEHL Position Description Development Aug 2015 Page 3 of 7

4 documentation phases of development projects. Develop and document work practices and procedures. Information and Advice Financial and Budgeting Compliance and Reporting Other Duties Provide research and specialist advice as directed by the PDAM in relation to acquisitions, viability and development of projects under the Development s direct responsibility. Negotiate on behalf of the Organization as relates to development management functions. Prepare, monitor, record and report on all project budget elements. Generate Purchase orders and contracts as relates to financial engagements, ensuring suitable record keeping and administration. Prepare proposals for capital funding to selected agencies and ongoing administration of these agreements. Assist with project submissions as relates to securing commercial debt funding. Recommend progress payments to building contractors and consultant teams. Remain updated on relevant design, development and construction standards. Ensure that appointment of contractors is in accordance with CEHL procurement policy and that their work meets the contract specifications. Ensure the timely and accurate reporting of information to CEHL s various committees and the Board. Prepare submissions; collate reports and agendas (as relates to Property Development and Asset Management functions) for monthly Property Committee meetings, including preparing and issuing meeting minutes. As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the requirements and responsibilities of the position. The allocation of other duties is in consultation with the staff member. 5. GENERIC RESPONSIBILITIES Mission / Vision / Values Adherence to Legal Requirements / CEHL Policy Teamwork/ To uphold CEHL s Mission, Vision and Organisational values. To abide by all terms, conditions and requirements including but not limited to: Enterprise Agreement; Occupational Health & Safety; Equal Opportunity, Discrimination, Harassment and Bullying; Privacy; and Code of Conduct. To work constructively and cooperatively as part of the CEHL team. CEHL Position Description Development Aug 2015 Page 4 of 7

5 Collaboration Communication To effectively communicate with CEHL internal and external stakeholders 6. REQUIREMENTS OF THE POSITION Qualifications or equivalent industry knowledge and experience Knowledge of Experience Skills Degree in Property, Construction or Architecture related disciplines and substantial relevant experience OR Post Graduate qualification in a property related discipline and relevant experience. Commercial property development practices and development delivery processes. Financial parameters influencing good development. Working knowledge of the pre-construction and post-construction processes associated with property development / delivery. Knowledge of standard contract arrangements used in the development and construction industry and the legal obligations of both parties Remain informed of state and local planning and land use policies. Technical aptitude in all areas of domestic and commercial building construction Working knowledge about Building Industry Best Practice, building regulations, related licensing requirements, and OH&S Monitor federal, state and local housing policies / funding streams and gauge and report on possible alignment with CEHL strategic goals Experience in the full development delivery cycle (development feasibility through to sales / settlements), inclusive of low, medium, and high density residential development as well as mixed use development delivery. Establishing and maintaining effective relationships with multiple stakeholders. Managing contracts of engagement including building contractors Construction procurement and delivery experience. Excellent communication and interpersonal skills Ability to manage project budgets and prepare financial reports Strong contractor management, leadership and supervision skills Strong project planning ability and aptitude to manage multiple projects Excellent written communication skills and ability to produce detailed project plans and reports Excellent verbal communication skills including ability to present project details CEHL Position Description Development Aug 2015 Page 5 of 7

6 to builders, developers and planners Good working knowledge of information technology, including Microsoft Word, Excel, Project, and internet, laptops, project management software, photocopier, fax, and mobile phone. 7. ORGANISATIONAL RELATIONSHIPS/EXTENT OF AUTHORITY ORGANISATIONAL RELATIONSHIPS Reports to Direct Reports Internal Contacts Property Development & Acquisitions (PDAM) External consultant teams appointed to specific projects Directors (where required), CEHL Executives, PDAM, other Development s, Project s (internal & external), Property Officers, Co-op Support Co-ordinators External Contacts Funding Agencies, Federal, State and Local Government bodies., Building Contractors, Co-operatives, Consultant Teams, Community Agencies, Investors and potential stakeholders EXTENT of AUTHORITY Under what level of supervision does the position operate? How is the freedom to act controlled or limited? What degree of guidance or advice is available when problems occur Where can solutions to problems be found? Limited direction of the PDAM Decisions made in the position include:- Appointing Contractors / Consultants (subject to broader project approvals processes) Directing the assigned internal Project to resolve outstanding issues. Authorising variations to building contracts to the value of $5,000 CEHL policy and procedure (established and pending) Budget, business plan, legislation and regulation, professional practice, contracts Guidance is available from the PDAM Existing development management procedural guides, CEHL Procurement Policy, Performance Standards for Registered Housing Agencies., Internal CEHL staff, Appointed consultant teams, CEHL Legal representatives CEHL Position Description Development Aug 2015 Page 6 of 7

7 Organisation Chart Co-op Support & Development Lead Co-op Support Coordinator Program Development Co-op Support Coordinators (6) Program Development Coordinator (Recruitment & Training) (1) Program Development Coordinator (Monitoring & Evaluation) (1) Housing Services Tenancy Management Tenancy Coordinators (4) Program Director Property Development and Acquisitions Development s (1) Project (1) Senior Maintenance Coordinators (2) (Maintenance) (1) Maintenance Coordinators (2) CEHL Board Managing Director Asset Gardener / Handyman (1) Communications Coordinator (1) (Asset Services) Property Officers (4) Human Resources and Compliance Finance Accounts Assistant (1) Corporate Director Finance Financial Services Finance Officers (6) Information Technology Coordinator (1) Administration Executive Assistant (1) Administration Officers (4) CEHL Position Description Development Aug 2015 Page 7 of 7

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