Digital Storage Options MAKING ROOM IN THE CLOUD

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1 Digital Storage Options MAKING ROOM IN THE CLOUD

2 Today s Objectives Download and start using Microsoft 365 and more specifically, OneDrive

3 Digital Storage: Personally Speaking Dropbox As many accounts as you have addresses Logging in/out Mobile: Access one account at a time PC: Access one account at a time Windows Explorer: Access one account at a time Browser: Allows individual files not folders Now links to online versions of Word, PowerPoint, etc. allowing you to edit in the cloud with auto update in Windows Explorer Pictures auto-upload when the app is open on your mobile 2 GB free storage more available as you invite others (even yourself using another address)

4 Digital Storage: Personally Speaking Google Drive more than one account As many accounts as you have gmail addresses Logging in/out Mobile: One at a time PC: Use multiple tabs on your browser to have several open at the same time Windows Explorer: Not an option Google Chrome: Allows entire folders to be uploaded simultaneously (doesn t update or sync with PC files/folders) Pictures Google Photos Unlimited Storage of High Quality pictures 15 GB free storage

5 Digital Storage: As a Teacher Microsoft OneDrive USD 489 has purchased an account for you You can get a personal one as well one for free (15 GB) Logging in/out Mobile: Access both accounts at the same time PC: Uses two different websites can be logged into both at the same time Windows Explorer: Access both accounts at the same time Browser: Immediately updated everywhere fully synced Personal: onedrive.live.com Business: portal.office.com Online versions of Word, PowerPoint, Excel less features but fully editable auto update with Windows Explorer 1 TB storage (1000 GB)

6 Microsoft OneDrive: Additional Benefits 21 st Century Skills Many universities and job environments run Microsoft Office Products Continuity across the district using the same products K-12 even if not the same platform Familiarity with most of Office 365 already you ve used it for years

7 Get started Follow this link in the you received from me Scroll down a bit and click on the green Find out if you re eligible button

8 Enter address Enter address and click Sign up Jot down your password after you create it! Remember: You have Sticky Notes!

9 Retrieve the You will receive an with instructions to complete sign up Follow the link provided

10 Install the software It may ask you to login again Install Office on your PC by clicking the orange "Install now" button Different browsers require you to follow different steps

11 Syncing One Drive Return to portal.office.com It may ask you to login again Click the blue words "Use OneDrive for free" to get started using the file storage and sharing options available with your account

12 Complete the Sync Click "Sync" to make OneDrive available in Windows Explorer The Windows Explorer window will open and allow you to see what s happening

13 Windows Explorer Now OneDrive for Business shows up in Windows Explorer You can save to this file just like you d save to Documents

14 Use Office 2013 Open Word 2013: Start All Programs Microsoft Office 2013 Word 2013

15 Pin a Program to the Start Menu Start All Programs Microsoft Office 2013 Right Click on Word 2013 Select Pin to Start Menu

16 Save a file Type some text and then select the blue File tab in the upper left corner Select Save As and then OneDrive Sign-in Again Select Browse Under Favorites select OneDrive for Business Select or create the appropriate file Click Open Click Save

17 Back to the Cloud To access OneDrive from anywhere go to portal.office.com Select the OneDrive icon looks like two clouds

18 Across Devices: ios and Android Download what you will use where you will use it Make decisions about personal vs. professional Add OneDrive for Business to the app on your phone

19 Retrieving and Filing Student Work Canvas distribute and collect, both you and the student will have a copy extra storage available in Canvas Cloud Student many apps have a share button which will allow them to work to their teachers as well Selecting Open in gives many options including OneDrive and Canvas Students completing homework on their phones must Open in Canvas and then submit from their Files within Canvas

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