MICROSOFT OFFICE 365 MIGRATION 2013/05/13

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1 MICROSOFT OFFICE 365 MIGRATION 2013/05/13

2 WHAT IS OFFICE 365 Office 365 provides virtually anywhere access to familiar Office tools Word WEB App Excel WEB App PowerPoint WEB App Enterprise-grade & collaboration servers Exchange Platform SharePoint Platform Outlook WEB App Conferencing Platform Lync 2013 (Instant Message, Voice over IP, Video Conferencing)

3 PLATFORM TO BE MIGRATED Exchange Server 2007 Exchange Online Mailbox Size 1GB 25GB Mail Delivery Size 4MB 25MB (Attachment Size 10MB by WEB Mail) Still recommend use hqfiles.bgca.org.hk and dcfiles.bgca.org.hk to send huge files Phone Book synchronize with BGCA Active Directory Embedded Anti-Spam SharePoint 2003 SharePoint Online Document Library, List, Forum Video, Photo (new) Social Platform (new) Like and follow functions Business Process Management (BPM Workflow) (new)

4 PILOT USERS (UNITS) & MIGRATION STEPS Primary Contact Person in Migration Coordinate Download & Backup Inform ITMS for Backup Completed with the Backup Successful Form (Pilot Users) Mailbox Migration process will submit to Microsoft (ITMS) ITMS will notice Pilot Users the listed Mailboxes Migrated (ITMS) Assist Users to initial login and change initial password Login at (Users) Change Password (Users) Process the Client Configuration Outlook (Outlook Anywhere) (Desktop) Microsoft Live (IMAP) (Desktop) Mobile (if applicable)

5 MIGRATION SCHEDULE First Round (Pilot Users) May Pilot Users Backup (inform ITMS when completed) May 15 Start the migration task, (Notice Pilot User when completed) May 16 Configure Outlook Client. Second Round (Remaining Unit Users) Starting at May 20 with sequence in Schedule Table For minimize the malfunction gap, ITMS inform Pilot Users to start backup Pilot Users get back ITMS after completed ITMS Start the migration ITMS will notice Pilot Users to process remaining steps Then next

6 BACKUP Scenario 1 Easy to put the back to 365 Recommended Client Outlook 2007 or above Connect to BGCA Server by IMAP Create a Outlook Container File Drag & Drop the Mails and Folders from Server to new Container Clear the Deleted, Draft and Sending Folder Download All Folders Inbox, Sent and Others

7 BACKUP - IMAP

8 BACKUP Scenario 2 Cannot put the back to 365 Outlook 2003, Outlook Express by using POP3 Make sure unchecked the leave on server option Move all required s in other folders to Inbox by WEB Mail Download all the s in Inbox Only Delete all s in Other Folders

9 MIGRATED Login at User Your Address as Login ID Initial Password Change the Password under the Complexity Policy Set up the Outlook Client Outlook by Outlook Anywhere Outlook 2003 or Microsoft Live mail by IMAP Drag & Drop the downloaded s to New Inbox (office 365) (if applicable)

10 CLIENT SETTINGS Client Software Protocol Download Outlook 2007 / 2010 / 2013 Outlook Anywhere Office2007- 設 定.pdf Microsoft Live IMAP Window Live mail 及 LDAP 設 定.pdf IPhone/IPad Exchange ActiveSync iphone 設 定.pdf Android Exchange ActiveSync Android 手 機 設 定.pdf Outlook WEB Access http

11 OUTLOOK Automatic setup Display Name Address Office 365 Password Press Next

12 OUTLOOK Manual Setup Key the Server Name User Name => Address Tick to use the Cache Mode Click the Others Button

13 OUTLOOK Tick Cache Mode Un-tick the Download Public Folder Anonymous Login Use HTTP Connection

14 OUTLOOK outlook.office365.com or pod51055.outlook.com Tick SSL and Proxy Server msstd:outlook.com Enable both Fast and Slow connection are using HTTP Proxy Authentication Basic

15 OFFICE 365 DESKTOP SETUP Click the GEAR Icon at the right hand corner to Setup Input a second (if applicable) You can Change Password Download the Desktop Software Lync (optional) xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx

16 OUTLOOK WEB APP

17 SHAREPOINT AND SKYDRIVE Upload Document Direct Create and Edit by WEB App Synchronize with Desktop

18 KNOWN ISSUES At Initial time, Outlook may keep prompting to ask the password. Make sure you can see the Inbox, ignore the others login request

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