CNJG Annual Meeting Pre-Meeting Workshop. Presentors: David Binder, Dir., IT Don Debias, Help Desk Mgr. John Bednar, Sr. Help Desk Specialist

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1 CNJG Annual Meeting Pre-Meeting Workshop Presentors: David Binder, Dir., IT Don Debias, Help Desk Mgr. John Bednar, Sr. Help Desk Specialist

2 Agenda Overview of current state of technology Hardware Software Websites/Services

3 Hardware Laptops Ultrabooks Macbook Air Chromebooks Tablets ipad ipad mini Android based (Asus, Samsung) Windows Surface Smartphones Android Based iphone Windows 8 based (Nokia, HTC, Samsung)

4 Windows 8

5 Windows 8 What we will cover in our discussion: An overview of the product Information about new and notable features Insights into how to utilize this technology A Demonstration of the Surface RT

6 Windows 8 Versions Great built-in apps like Mail, Calendar, Messaging, Photos, and SkyDrive, with many more Available from the Windows Store Includes Internet Explorer 10 for fast, intuitive browsing. Keeps you up to date and more secure with Windows Defender, Windows Firewall, and Windows Update. Runs programs you used with previous versions of Windows. Provides enhanced data protections using BitLocker technology to help keep your information secure. Comes with Office Home & Student 2013 Preview preinstalled so you can do more out of the box. Enables you to connect your PC when you re on the go with Remote Desktop Connection. Connects to your corporate or school network with Domain join. Windows 8 RT Windows 8 Windows 8 Pro

7 New and Notable Some improvement and new features: Rapid Boot Sequence Emphasis on touch interface Smartphone like sharing controls New screen unlock (Picture and Pin) Lock screen notification settings No more Start menu New Microsoft accounts

8 Microsoft Account Why is it important? Needed to access certain functionality Allows users to sync settings across multiple devices About the Account: Can be configured with any address Works with existing Hotmail, Live or Outlook.com accounts Can be linked or disconnected from a device at any time

9 I can t find the Start button? The start button has been replaced by the new Start screen, which uses Tiles for displaying content and accessing applications Start screen customization: Arrange and resize tiles Customize the background and color scheme Designed to be very touch friendly Tiles are a cornerstone of Windows 8 experience Configure live tiles to pull and display information

10 Look, I found the Desktop The Desktop is still available, but is now accessed through the Desktop tile Here are a couple of new features: Better support for dual monitors Windows Explorer is now the File Explorer File History feature New Task Manager Snap feature (open multiple windows) Keyboard shortcuts (Windows Key + Tab scroll through open applications Switcher )

11 I am looking for.? Windows 8 features a very powerful Search Just start typing your search term, and the search box appears, or call up the Charms bar and search from there Search results are divided in to 3 categories Files Settings Applications

12 How Charming The Charms Bar: Search: Universal Search control Share: control for sharing content, works similar to sharing from a smartphone/tablet Start: returns the users to the Start tile home screen Devices: lists other connected devices Settings: contextual controls relevant to activity (always provides access to manage PC settings)

13 Touching the Internet, or not It is important to Note that Windows 8 offers 2 Version of Internet Explorer 10 Desktop Tile App Both versions support HTML 5 Do Not Track feature is turned on by default Flash issues with certain sites (Tile Version)

14 Let s Go Shopping Windows Store: Still sparse but expected to grow over time Good place to get information about applications Check device compatibility Searchable Some paid apps Purchased apps can be installed on up to 5 supported devices

15 The Sky is the limit SkyDrive: Sky drive, now has a dedicated app for Windows 8 New web interface (create new Office documents) The local app in Windows 8 is expected to be updated in Spring 2013 to match Web client functionality Integrates with office 2013 for online back-up (i.e icloud) Upgrade options for larger storage space available

16 Live Action Quick Demonstrations: This is the new Start screen Using the Search Accessing the Charms Bar Changing a Tile New Desktop Launch PowerPoint

17 No Empty Chairs The Good Boot time Touch Interface The Okay The Start Screen IE 10 The Bad Product Differentiate (RT???) Picture Unlock

18 What is Evernote? EVERNOTE is: A digital file cabinet Can store documents, s, notes, pictures, web articles, and audio recordings. Uses notebooks, tags or both you can easily sort your information your information. Has powerful search features

19 How do you use EVERNOTE? For notes you took during a meeting on your tablet, wouldn t it be great if you could: Access them from your computer later View them on your smartphone Finish reviewing them on your tablet With EVERNOTE you can: clip new articles from the web, or s from Outlook organize task lists for a project Take a photo of the meeting notes on a whiteboard

20 Compatible Devices EVERNOTE is available for: MAC Windows Android IOS Windows Phones Blackberry For other platforms Google Chrome and Firefox both offer browser extension.

21 EVERNOTE Pros and Con Pros: Easy to setup and use Sync s across multiple devices computers, tablets, phones Client integrates with Outlook and IE for desktop use Transcription service for Audio notes is nearly perfect Con: Note sharing features, leave much to be desired (sharing/collaboration part of Premium subscription)

22 Spring Pad Save items through a notes system, notes are organized through the use of categories Cool features dynamically add relevant content to notes (i.e. create a note with a link to a restaurant, spring pad will give you maps and review to the restaurant as part of the note) iphone and Android clients available, along with extensions for Chrome and Firefox. Some Concerns: Security policy is a bit ambiguous Sharing settings are a very limit (All or none).

23 Cloud On Cloud on is a service that allows you to access the full version of Microsoft Office (2010) from your Android tablet or ipad, so you can edit document spreadsheets, and presentations. Why is it useful? Compatible with Android and IOS It works with a number of the most popular cloud storage/file sharing applications The service is secure A major drawback is that it does not work offline.

24 iwork The iwork suite has been ported to work on IOS device, and features the following applications: Pages is a capable Word Processing and desktop publishing application Numbers is a spreadsheet application Keynote is used for creating presentations The biggest drawbacks are: The applications live solely in the Apple ecosystem. Limited support for crossover functionality with the more popular Microsoft Office applications.

25 Office 2013 Early previews for the application on the Surface RT show similar functionality to previous versions of office, with a greater emphasis on being touch capable If the rumors are true, we can expect to see Office 2013 for both Android and IOS around spring of So far Microsoft is only willing to confirm that Office Mobile will be available for Android and IOS tablets.

26 Prezi Prezi is online presentation software that takes a different approach to presenting information. Instead of tradtional slides. Uses an open canvas rather than slides Attention is directed via the zoom features Software is free to use (Free account all presentations are public) CNJG 12/12 *

27 Google Drive Google Drive or the service formerly known as Google Docs: Drive is a cloud storage service tied to your Google Account Utilizes the Tools found in Google Docs Support a vast number of file types including Media files Works with PC, MAC, Chrome OS, iphone, ipad, and Android devices 5GB of Storage Free, with the option to purchase additional storage

28 Dropbox

29

30 What is Dropbox? Dropbox is a cloud-based file hosting service that uses networked storage to enable users to store and share files and folders with others across the internet using file synchronization technology. Dropbox offers free service as well as paid plans for larger storage capacity. Dropbox runs on Windows, Mac, & Linux as well as mobile device platforms such as Android, iphone, ipad, Windows Phone 8, and Blackberry

31 Dropbox Folder Your Dropbox is a special folder on your computer. Simply drop in files and they will instantly be available on any of your other computers, your mobile devices, and the web.

32 Access to Dropbox Access your files from anywhere If you need to access your files from someone else s computer, simply login to You can view, download, and upload your files securely from any web browser.

33 Dropbox Icon Dropbox puts an icon in the system tray. Click on the icon to quickly open your Dropbox folder, access the Dropbox website, or change your Dropbox preferences.

34 Share Folders Share folders with other staff or with colleagues

35 Undelete files or recover old versions of files Dropbox keeps snapshots of every change in your Dropbox folder. So if you accidentally pressed delete and erased something crucial, or you simply saved a bad change, you can restore the file with a few clicks.

36 Where are files stored? Your files are stored both on your computer (in your Dropbox folder) and on Dropbox s secure online servers. All files stored online by Dropbox are encrypted and kept securely on Amazon s Simple Storage Service in multiple data centers located across the US.

37 In summary Dropbox offers us 1. Syncing 2. Sharing 3. Safety 4. Simplicity

38 Video Conferencing BlueJeans video conf. in the cloud Use various interfaces: Skype, Lync, GoogleTalk Currently, beta version of browser-based conferencing

39 Electronic Board Books BoardEffects portal to Board documents, membership, committee materials, calendar Powerful ipad app that allows annotations

40 Websites/services LastPass single sign-on in the cloud If This Then That (IFTTT) enables users to create and execute custom recipes that follow the if then programming language: THIS trigger THAT action Public shared recipes are available

41 Questions?

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