2016 Asia Cup-World Ranking Tournament, Stage I Bangkok, March 20-27, 2016

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1 OUR REF. : NAAT. 282/2015 December 1, 2015 To : President/Secretary General All World Archery Members Subject : 2016 Asia Cup-World Ranking Tournament, Stage I Bangkok on March 20 27, 2016 Dear Sir / Madam, We received the honor from World Archery Asia to organize the 2016 Asia World Cup Stage 1 (World Ranking Tournament) for the year 2016 and it is our great pleasure to invite your archery teams to participate in this tournament. This event will be organized following the World Archery rules for 2012, in both divisions, Recurve and Compound. The most importance is to prepare your potential archers for the Final Olympic qualification at World Cup Stage III in Antalya, Turkey on June 2016 and for the 31 st Olympic Games at Rio de Janeiro, Brazil during August 5 12, Please find enclosed the necessary documents of registration, organization and participation for this event. Please return the completed forms to the OC before the deadlines: Summary of deadlines: Preliminary Entries 5 February 2016 Final Entries 21 February 2016 Final Hotel Reservation Form 21 February 2016 Visa Support Form 6 February 2016 We earnestly look forward to the active support of our member associations to participate in this Asia Cup and awaiting your confirmation soon. Address : 21, Seree Village 1, Seree Road 2, Huamark, Bangkok 10250, Thailand. Tel. (66-2) Fax : (66-2) , (66-2) , (66-2) sany_bkk@yahoo.com kosavinta@gmail.com. 1

2 1. Countries Invited 2. Venue All World Archery Member Associations. Archery Range at the Sports Authority of Thailand, Bangkok. 3. Preliminary Program : -- March 20, Arrival of Teams March 21, Reception and registration of the teams ~ Opening Ceremony at Huamark Archery Field 12:00 ~ 13:30 Lunch box at Archery Field ~ Official Practice ~ Team Manager meeting at the Conferment Room at Building No. 5 near the Huamark Archery Field ~ Equipment Inspection March 22, 2015 Qualification Round Recurve Men & Women 08:00 ~ 08:30 3 Practice ends immediately followed by qualification (Recurve Men) 08:30 ~ 12:00 Qualification Round Recurve Men 12:00 ~ 13:30 Lunch box at Huamark Archery Field 13:00 ~ 13:30 3 Practice ends immediately followed by qualification (Recurve Women) 13:30 ~ 16:30 Qualification Round Recurve Women March 23, 2015 Qualification Round Compound Men & Women 08:00 ~ 08:30 3 Practice ends immediately followed by qualification (Compound Men) 08:30 ~ 12:00 Qualification Round Compound Men 12:00 ~ 13:30 Lunch box at Huamark Archery Field 13:00 ~ 13:30 3 Practice ends immediately followed by qualification (Compound Women) 13:30 ~ 16:30 Qualification Round Compound Women March 24, 2015 Individual Matches 08:00 08:15 2 ends of practice (Women Recurve & Men Compound) 08:15 11:25 1/32 Elimination - Semi Finals 11:30 ~ 13:00 Lunch box at Archery Field. 13:00 13:15 2 ends of practice (Women Compound & Men Recurve) 13:15 16:25 1/32 Elimination - Semi Finals 18:00 ~ 21:00 Dinner at Hotel 2

3 March 25, 2015 (Individual Bronze & Gold Medal Match) ~ 09:00 Breakfast at Hotel 08:30 09:00 Practice (All) 09:15 09:35 Bronze Medals Matches (All) 09:40 10:00 Gold Medal Match (Women Recurve) 10:05 10:25 Gold Medal Match (Men Compound) Alternate 10:30 10:50 Gold Medal Match (Women Compound) 10:55 11:15 Gold Medal Match (Men Recurve) 11:30 ~ 13:00 Lunch box at Archery Field. 13:00 13:45 Practice (Mix Team) 14:00 14:20 1/8 Elimination (Compound Mix Team) 14:25 14:45 1/8 Elimination (Recurve Mix Team) 14:50 15:10 Quarter Finals (All) 15:15 15:35 Semi Finals (All) 15:40 16:00 Bronze Medal Match (All) 16:05 16:25 Gold Medal Matches (Compound Mix Team) 16:30 16:50 Gold Medal Matches (Recurve Mix Team) ~ Presentation of Medal 18:00 ~ 21:00 Dinner at Hotel March 26, 2015 Team Elimination Round, Final Round 06:00 ~ 09:00 Breakfast at Hotel 08:00 08:45 Practice (Women Recurve & Men Compound) 09:00 09:20 1/8 Elimination (Women Recurve) Team 09:25 09:45 1/8 Elimination (Men Compound) Team 09:50 10:10 Quarter Finals (Women Recurve) Team 10:15 10:35 Quarter Finals (Men Compound) Team 10:40 11:00 Semi Final (All) 11:05 11:25 Bronze Medal Match (All) 11:30 11:50 Gold Medal Match (Women Recurve) 11:55 12:15 Gold Medal Match (Men Compound) 12:00 ~ 13:00 Lunch box at Archery Field. 13:00 13:45 Practice (Women Compound & Men Recurve) 14:00 14:20 1/8 Elimination (Women Compound) Team 14:25 14:45 1/8 Elimination (Men Recurve) 3

4 14:50 15:10 Quarter Final (Women Compound) 15:15 15:35 Quarter Final (Men Recurve) 15:40 16:00 Semi Final (All) 16:05 16:25 Bronze Medal Match (All) 16:30 16:50 Gold Medal Match (Women Compound) 16:55 17:15 Gold Medal Match (Men Recurve) ~ Presentation of Medal March 27, 2016 The Departure Day. Note : This preliminary program could be changed slightly according to number of participants. All changes will be published and distributed to all participants in good time. 4. Round : Olympic round over 5 consecutive days. 5. Rules : World Archery outdoor target archery rules will apply. 6. Entry fees : Individual entry & team entry will be free of charge. 7. Transportation We will be glad to meet you at Suvarnabhumi Airport and provide transportation to hotel. ( Hotel - Venue - Hotel - Airport ) 8. Accommodation Each association should arrive in Bangkok on March 20, 2016 the prepared facilities will be of Bangkok Inter Place Hotel, 118/92 Ramkhamhaeng Soi 24, Ramkhamhaeng Road, Huamark, Bangkapi, Bangkok (Official Hotel ) Accommodation located in town s center together with 3 meals a day, at cost US$ 100 per person/day. (Twin beds room), Single room rate is US$ 120 per person/day. All competitors are requested to stay in the official Hotel for our logistic purposes. 9. Payment Only in US Dollars. Please kindly note that no other foreign currency or no credit card and no travelling cheque will be accepted 10. Closing date Please confirm your entry as early as possible for our convenient preparation before February 21, ( Final Entry Form ) 4

5 11. Preliminary & Final Registration with WAREOS No entry forms will be available for registering to this event. All registration process has to be done using the World Archery Online Registration System (WAREOS): Member Associations who are not convenient to register online please directly contact to LOC by or A maximum number of 4 athletes per country (host country included) are allowed to be registered into each category of the event. Preliminary entries have to be done using the WAREOS, V2. In order to use WAREOS, please login on with your Username and Password assigned by World Archery. After entering the WAREOS, please go to "Online Registration" and register your archers for this event. A "WAREOS User Manual" can be downloaded in PDF format (English) from the same website. For any questions regarding the WAREOS, please contact Mr. Jae Kyung Lee jklee@archery.org. Starting date for online registration with WAREOS is 10 January 2016 End of Preliminary registration: 21 January 2015 End of Final registration: 21 February 2016 We earnestly look forward to the active support of our member associations to participate in this 2016 Asia Cup-World Ranking Tournament, Stage I and awaiting your confirmation soon. 5

6 Preliminary Registration Form Name of Association : Contact person : Telephone : Fax : address : We intended to participate in the above Championships. Yes No We shall enter teams for the tournament : Number of competitors ( Recurve ) Women Men Number of Officials Number of competitors ( Compound ) Women Men Number of Officials Deadline : February 5, 2016 Please return this form as soon as possible by Fax to (662) or (662) sany_bkk@yahoo.com or Kosavinta@gmail.com Date : Signature : President / Secretary General 6

7 Final Entry Form Member Association : Contact person : Telephone : Fax : address : List of Competitors - Recurve Division (4 athletes per event ) Women Men Surname (Family Name) Name Surname (Family Name) Name List of Competitors - Compound Division ( 4 athletes per event ) Women Men Surname (Family Name) Name Surname (Family Name) Name List of Officials Surname Name Name Team Captain : Coaches : Mr. / Mrs. / Miss Mr. / Mrs. / Miss Mr. / Mrs. / Miss Mr. / Mrs. / Miss 1. Hotel Room Booking ( Bangkok Inter Place Hotel ) All 3 meals inclusive a) 2 Persons (Twin bed Room) At US$ 100.-/Person Rooms. b) 1 Person (Single Room) At US$ 120.-/Person Rooms. 2. Flight Arrangements a) Arrival, Flight Number Date Arrival Time (BKK) b) Departure, Flight Number Date Departure Time Please return this form as soon as possible. Fax: (662) , , Date : Signature : President / Secretary General 7

8 Visa Support Form All participants who need entry visa to Thailand, are kindly requested to fill in the Visa Support Form and with Copies of passports send them back to the Organizing Committee in Microsoft Word file (.doc) as soon as possible but no later than 1 February Only is accepted!!! sany_bkk@yahoo.com or kosavinta@gmail.com YOUR ASSOCIATION HEAD LETTER No. Family Name Given Name Nationality Title (Archer/Coach/Official) Passport No. Date of Expiry Visa Pick up Place Date : Signature : President / Secretary General Contact : Mr.Sanguan Kosavinta, President of Address : 21, Seree Village 1, Seree Road 2, Huamark, Bangkok 10250, Thailand Tel. (662) Fax : (662) , (662) , (662) sany_bkk@yahoo.com, kosavinta@gmail.com 8

9 FINAL HOTEL RESERVATION FORM Country/Team from: Hotel: BANGKOK INTER PLACE HOTEL 118/92 Ramkhamhaeng Soi 24, Ramkhamhaeng Road, Huamark, Bangkapi, Bangkok Tel : (66-2) Fax : (66-2) Number of Rooms: Single: Double: Accommodation Payment Room Type Amount of Rooms Night Rate Total of Night Total Rate Single (1 person) x Twin (2 persons) x USD 120 x = USD USD 200 x = USD TOTAL ACCOMMODATION AMOUNT _USD FLIGHT ARRANGEMENTS (Suvarnabhumi Airport) a) Arrival, Date Flight Number Arrival Time (BKK) b) Departure, Date Flight Number Departure Time Date: Signature of President / Secretary General: PLEASE RETURN THIS HOTEL RESERVATION FORM TO OC BEFORE 21 February 2016 Contact : Mr.Sanguan Kosavinta, President of Address : 21, Seree Village 1, Seree Road 2, Huamark, Bangkok 10250, Thailand Tel. (662) Fax : (662) , (662) , (662) sany_bkk@yahoo.com, kosavinta@gmail.com 9