POSITION DESCRIPTION. Full Time Initial two year employment agreement, with option to extend upon mutual agreement.

Transcription

1 POSITION DESCRIPTION Position Title: Department: Location: Employment Status: Supervising: Reports to: PROGRAM MANAGER Programs ChildFund Myanmar, Yangon Office Full Time Initial two year employment agreement, with option to extend upon mutual agreement. Program Officers, Consultants and Interns Country Director, ChildFund Myanmar 1. ORGANISATIONAL CONTEXT ChildFund Australia is an international development agency that works in partnership with children and their communities to create lasting and meaningful change by supporting long term community development and promoting children s rights. ChildFund Australia directly implements child focused development programs in Viet Nam, Papua New Guinea (PNG), Cambodia, Laos, and Myanmar, and works in conjunction with the ChildFund Alliance global partnership to deliver programs in countries throughout Asia, Africa and the Americas. Programs are funded by sponsorship contributions, grants, donations and other revenue. ChildFund Australia has an extensive child sponsorship program with more than 55,000 children in 24 countries sponsored by Australians. ChildFund Australia s goals are to deliver quality development programs that are respectful, responsive and effective in eliminating or reducing poverty for children, their families and communities. ChildFund Myanmar is the representative office of ChildFund Australia an independent and nonreligious international development organisation that works to reduce poverty for children in the developing world. ChildFund Australia began working in Myanmar in Child focused development programs are being delivered in a partnership approach working with local groups and organisations focusing on the areas of child protection, education, sustainable livelihoods, water and sanitation, health and HIV and AIDS.

2 2. POSITION OBJECTIVES As a core member of the Myanmar Senior Management Team (SMT), the Program Manager together with the Country Director is responsible for leading and overseeing the management, coordination and supervision of all aspects of ChildFund Myanmar s program development activities including planning, organizing, staffing and managing, with the overall objective of improving the well being of children and youth in Myanmar. The role requires a full time committed and highly motivated person, who is prepared to provide dynamic leadership, build a strong ChildFund team, mentor and develop capacity amongst all ChildFund Myanmar staff with a focus upon the needs of program staff; and contribute actively towards the SMT of ChildFund Myanmar. It will be critical to ensure that the Program Manager, based on ChildFund Australia s Program Manual, takes responsibility for program cycle planning, implementation, monitoring and partnership management. 3. REPORTING STRUCTURE/RELATIONSHIPS Reports to the Country Director. Advises and collaborates with other senior managers (Development Effectiveness and Learning (DEL) Manager, Government Liaison (GL) Manager and ChildFund Myanmar staff, ChildFund Australia and ChildFund Australia representative offices; ChildFund Myanmar partners, communities and Government of Myanmar departments and personnel. Participates actively as a member of ChildFund Myanmar SMT. Supervises Program Officers, external consultants, program interns and volunteers. 4. KEY AREA OF RESPONSIBILITY Program Planning and Development Demonstrates a strong leadership and mentoring role across all program personnel. Works closely with all Myanmar Senior Management, ensuring the development and implementation of programs, projects and activities that fit with the goals and objectives of the Myanmar Country Strategic Paper Takes responsibility for convening and leading quarterly program action oriented unit meetings with both SMT and Program Officers. Ensures the submission of regular and ad hoc project and program reports are verified, finalised and submitted on time (narrative, financial, output tracking, assessments and evaluations). Guides and mentors Program Officers to develop project proposals to ensure timely submission of quality project proposals that meet the needs of children and families in communities where ChildFund works. Build Program Officers capacity to effectively participate and provide input into project proposal development. Develops in depth knowledge of local partners, ensuring that their capacity to plan, implement, and assess strong child focused projects increases over time, building positive and valuable engagement with those partners, and providing or facilitating assistance to enable project implementation. Reviews and strengthens program unit procedures to strengthen program cycle management. Monitors and supports implementation of Myanmar project activities according to schedule and budget: identifies achievements, challenges and assists in strategy development.

3 Works with the DEL Manager to ensure staff understanding and effectively operationalise implementation of the DEL Framework, output monitoring and outcome monitoring activities. Drafts and submits annual budget plan to support ChildFund Myanmar s activities in Myanmar and works with Country Director and International Program Coordinator to draft annual budget plans for program activities, according to ChildFund Australia s timelines and organisational approach. Collaborates with the Sydney program team and ChildFund Myanmar senior management to coordinate the design of program initiatives and budgets in Myanmar, ensuring quality and alignment with organizational and country goals and objectives. Organisational Development Serves as a key member of the ChildFund Myanmar SMT, contributing to all strategic and policy decisions. Coaches, mentors, motivates and supervises program personnel and contractors to influence positive action and accountability for assigned work responsibilities. Manages the development of a learning and development plan for direct reports in line with ChildFund Myanmar Staff Capacity Development Plan. Implements, models and promotes ChildFund Myanmar policies, procedures and guidelines. Ensures ChildFund program staff, interns and volunteers employed to work in the provinces receive an appropriate orientation to ChildFund and its programs. Participates in Myanmar cross functional and ChildFund Australia cross country task forces as requested. Promotes ChildFund Myanmar s position as a child centred development agency. Representation and Communication Develops, strengthens and maintains high order relationships with national government and subnational authorities in Myanmar, NGOs and donors, as a representative of ChildFund Myanmar. Ensures that a robust community engagement process is built into all community processes, is regularly reviewed and strategies are developed for continual improvement. In consultation with the Country Director, DEL and GL Manager, identifies and works to secure funding opportunities for ChildFund Myanmar from ChildFund Alliance, bilaterals, multilaterals foundations and individuals in consultation with ChildFund Australia. Represents and/or nominates key staff to represent ChildFund Myanmar on relevant working groups, managing dissemination of discussions and outcomes across ChildFund. Ensures ChildFund Myanmar s initiatives are informed by evidence based data and linked to relevant national initiatives. Act as a media spokesperson if requested by the Country Director. Ensures the Country Director and SMT are fully appraised of all achievements, lessons learned, critical factors impacting on success, strategies developed to overcome challenges and contractual discussions. 5. WORKING CONDITIONS This is a Yangon based, full time position. It is expected that the successful candidate will promote and develop cross team working relationships. To ensure provincial teams receive the required support; the Program Manager will be expected to visit ChildFund provincial field activities.

4 Salary will be set according to experience and qualifications, in accordance with ChildFund Myanmar s priority to provide competitive salaries. Other working conditions and benefits are outlined in ChildFund Myanmar s Staff Handbook. 6. AUTHORITIES AND DELEGATIONS Authorities and delegations relevant to this position are detailed in the ChildFund Myanmar Delegations Schedule. This document will be made available to the successful applicant. 7. REQUIRED COMPETENCIES/EXPERIENCE/QUALIFICATIONS Core competencies Commitment to ChildFund Australia s values, vision and mission; Teamwork; Communication; Accountability and integrity; and Adaptability and flexibility. Functional/Technical Competencies Developing the capability of others; Supporting others in achieving their goals through performance; Responding effectively to change; Understanding development, in country context and child focused development; Conducting training and guiding others in area of expertise; and Building stakeholders' competency for successful project management and implementation. High level of accuracy; Qualifications & Experiences Tertiary qualifications in development, public health or business related discipline. Masters Degree or higher qualifications are an advantage; Significant experience in senior role, taking responsibility or being involved at a high level in program development, management of partners, staff, budget, reporting and programs in the development sector of Myanmar or internationally; Significant experience in high level report writing and presentation; Demonstrated understanding and awareness of Myanmar Government national, state and district planning processes, timeframes, key documents and future initiatives; Experience integrating cross cutting issues (gender, child protection, disability, HIV, minority peoples) into program and project planning; Experience working at the field level as well as high level representation with government, donors, UN, NGO (international and national) personnel and departments, with strong negotiation and influencing skills; Demonstrated experience in delegating tasks, balancing the need to support empowerment of team members with the ability to maintain task over sight; Proficiency with Microsoft Office applications; Proficiency in English and Burmese; and Experience with child focused programs desirable. 8. ADDITIONAL INFORMATION

5 The successful candidate must have the right to work in Myanmar. Regular travel to ChildFund s program areas in Myanmar is required. The position holder may also be required to undertake occasional international travel. At times, all ChildFund Myanmar staff may be requested to undertake other duties, relative to their skills and expertise. All staff are expected to contribute towards a positive work environment, with a focus upon positive and respectful relationships and team work. All staff are expected to act at all times in a manner consistent with the Mission, Vision and Values of ChildFund Myanmar and in compliance with the organisation s policies and procedures including Child Protection and Code of Conduct. Prior to the engagement of employment with ChildFund, you will be required to undertake criminal record check by local police authority or other statutory screening mechanism, if criminal record check is not available. A follow up check every 2 years are also required. 9. STANDARD WORKPLACE HEALTH AND SAFETY RESPONSIBILITIES FOR MANAGERS Identify, assess, prioritise and control risks to the health and safety of staff in and visitors to your area/s of responsibility in the workplace. Ensure that staff in your area/s of responsibility are provided with safe work systems and that the systems are followed by the staff and visitors. Application process Please visit our website: with us select a position you wish to apply and complete the application process. The closing date for applications is Sunday, 13 March :00 AEST). To be eligible for this position, you must have full working rights in Myanmar. Please note that only successful applicants will be contacted. 1. Please review the full position description and complete the application form. 2. Please systematically address the required competencies outlined in the position description in your cover letter. Please send the application form together with your resume and a cover letter which clearly addresses all of the required competencies in the position description and apply through our website. Incomplete applications will not be considered. ChildFund Australia is an equal opportunities employer.