ELECTION DAY 2014 TRAINING MANUAL

Transcription

1 ELECTION DAY 2014 TRAINING MANUAL

2 Electin Day Training Manual

3 Electin Day Training Manual A MESSAGE FROM THE SENIOR ELECTION OFFICIAL I wuld like t welcme yu as an Electin Officer and thank yu fr yur effrts and cntributin tward making the 2014 Electin a success. This manual prvides a guide and checklist f duties fr each Electin Officer t fllw befre vting begins, during vting hurs and at the clse f vting. Althugh yu may have served as an Electin Officer befre, yu shuld knw that there have been many changes since the last general electin. New technlgy intrduced since the 2010 General Electin resulted in changes nt nly fr the Autmated Vting Machine (AVM) Clerk, but als in new rules and prcedures fr almst all Electin Officers. Als, remember that vting rules at the municipal level differ frm thse at the prvincial and federal levels. Please take the time t familiarize yurself with the new rules in place fr this electin. It is the duty f each Electin Officer t ensure that all electin laws are fllwed. It is essential that yu read and fllw this manual, and keep it handy fr quick and easy reference. Marc Lemine Senir Electin Official 3

4 Electin Day Training Manual

5 Electin Day Training Manual TABLE OF CONTENTS Intrductin... 7 Imprtant Infrmatin: Vting Opprtunities... 8 Vter Eligibility... 8 Determining Residency f a Vter... 9 Vters List...10 Persnal Security Prtectin...10 Prf f Identity and Current Address...11 Rights f a Vter...11 Ballts...12 Autmated Vting...13 Wh May Be Present at the Vting Place...14 Plitical Activities / Campaigning in the Vting Place...14 Electin Officers: Senir Vting Officer (SVO)...15 Vting Place Directr (VPD)...19 Vting Place Clerk (VPC)...23 Clerk Fr Oaths (CFO)...29 Vting Recrd Officer (VRO)...43 Autmated Vting Machine (AVM) Clerk...59 Safety Officer (SO)...70 Electin Cmpliance Officer...73 Frms: Acceptable Dcuments fr Establishing Identity and Address...75 Ballt Cunt...76 Electin Day Vter Tally...77 Oath Additin r Change t Vters List (Residents)...78 Oath Additin r Change t Vters List (Nn-Residents)...79 Oath Vuching fr Vter Identity...80 Oath Persn Assisting Vter...81 Oath Vter Challenged...82 Recrd f Scrutineers...83 Scrutineer Appintment...84 Statement f Electrs...86 Statement f the Vte...87 Vting Place Schematic...88 Vter Directin

6 Electin Day Training Manual Quick Reference Guide: Senir Vting Officer (SVO)...91 Ving Place Directr (VPD)...93 Vting Place Clerk (VPC)...95 Clerk Fr Oaths (CFO)...97 Vting Recrd Officer (VRO)...99 Autmated Vting Machine (AVM) Clerk

7 Electin Day Training Manual INTRODUCTION Electin Officers facilitate vting and ensure that all electin laws are beyed. This manual cntains an verview and step-by-step instructins fr each Electin Officer psitin. Electin Officers shuld keep this manual clse at hand during Electin Day as a reference. The Vting Place must be pen cntinuusly during vting hurs and cannt be clsed fr any reasn. ipds and MP3 players are nt t be used in the Vting Place. Reading material is permitted, prvided it des nt cntain any electin related infrmatin. Only Senir Vting Officers and Electin Cmpliance Officers are permitted t use cell phnes in the Vting Place. All smking bans are t be beyed. Electin Officers must: Remain in the Vting Place fr the duratin f vting hurs, and therefre must bring fd and refreshments t the Vting Place Arrive at the Vting Place by 7:00 a.m. t prepare t pen the Vting Place prmptly at 8:00 a.m. (electin supplies are stred nsite) Reprt t the Senir Vting Officer (SVO) Wrk tgether t set up all statins crrectly The fllwing Electin Officer psitins have been established: Senir Vting Officer (SVO) manages the Vting Place Vting Place Directr (VPD) greets and directs vters Vting Place Clerk (VPC) prvides assistance t vters and acts in a relief capacity fr all Electin Officers Vting Recrd Officer (VRO) issues the ballt Clerk Fr Oaths (CFO) administers aths required t allw an eligible vter t vte Autmated Vting Machine (AVM) Clerk perates the Autmated Vting Machine (AVM) Safety Officer (SO) prvides security at specified Vting Places Electin Cmpliance Officer drps by Vting Places t reinfrce electin rules, prcedures, and assist in prblem slving 7

8 Electin Day Training Manual IMPORTANT INFORMATION VOTING OPPORTUNITIES The City f Winnipeg prvides citizens several pprtunities t vte in civic electins. Eligible vters can vte: On Electin Day, Octber 22, 2014, frm 8:00 a.m. t 8:00 p.m. at their designated Vting Place; r At Advance Vting; r By mail (knwn as Vting by Sealed Envelpe Ballt ) All persns n the Vters List will receive a Vters Ntice identifying their Advance and Electin Day vting pprtunities. Mre infrmatin n dates, times and lcatins is available at r by calling 311. VOTER ELIGIBILITY FOR THE OFFICE OF MAYOR / COUNCILLOR T vte fr Mayr / Cuncillr, yu must be: A Canadian Citizen; and 18 years f age r lder n Electin Day (Octber 22, 2014); and An actual resident r prperty wner in the City f Winnipeg fr a perid f at least 6 mnths (since April 22, 2014) 8

9 Electin Day Training Manual VOTER ELIGIBILITY FOR SCHOOL TRUSTEE T vte fr Schl Trustee, yu must be: A Canadian citizen; and 18 years f age r lder n Electin Day (Octber 22, 2014); and An actual resident f the Schl Divisin fr a perid f at least 6 mnths (since April 22, 2014); and An actual resident in the Schl Divisin Ward n Electin Day (Octber 22, 2014) Nn-residents d nt have the right t vte fr Schl Trustee. DETERMINING RESIDENCY OF A VOTER The fllwing determines the residency f a vter: Resides in a place they plan t return t if they g away Resides in nly ne place at a time Des nt change residence until they have a new residence A persn wh leaves a municipality fr temprary reasns is still cnsidered a resident vter. Fr example, a student attending university r cllege utside the municipality wh intends t return hme after the term ends, is cnsidered a resident vter. 9

10 Electin Day Training Manual VOTERS LIST The City f Winnipeg uses the Natinal Register f Electrs cmpiled by Electins Canada as the basis fr its Vters List. The Vters List is supplemented until the start f the nminatin perid by infrmatin gathered frm citizens. Infrmatin is gathered in a number f ways including thrugh the 311 Call Centre, and nline. PERSONAL SECURITY PROTECTION The Municipal Cuncils and Schl Bards Electins Act allws a persn t apply t have their name and address bscured r mitted frm the Vters List t prtect their persnal security. Applicatins must be submitted t the Senir Electin Official. A persn whse name has been bscured is given a Persnal Security Certificate and identificatin number. The identificatin number fr a persn with a Persnal Security Certificate appears at the end f the Vters List. Anyne wh has applied fr Persnal Security Prtectin can nly vte by Sealed Envelpe Ballt. 10

11 Electin Day Training Manual PROOF OF IDENTITY AND CURRENT ADDRESS The City f Winnipeg requires every vter t prvide prf f their identity and current address by shwing identificatin, such as: Valid Driver s Licence; r Tw dcuments that tgether prvide evidence f their identity and current address; r Identificatin in anther way acceptable t the SVO See page 75 fr a list f acceptable dcuments. RIGHTS OF A VOTER Electin Officers are respnsible fr ensuring that the rights f vters are guaranteed at all times. Vters have the right t: Vte in secret Have their vte kept secret Vte withut interference r cercin frm anyne Be free f inducement t shw their marked ballt Nt disclse their vte fr any reasn N ne is permitted t: Interfere with a persn marking their ballt Attempt t discver hw a persn vted Cmmunicate hw anther persn vted Persuade a persn t reveal hw they vted, directly r indirectly Vters are respnsible fr prtecting the secrecy f their vte. Except fr a persn accmpanying a vter wh needs assistance, n persn may enter a vting cmpartment while a vter is vting r attempt t bserve hw a vter marks their ballt. It is an electin ffense t influence a persn s vte at a Vting Place. 11

12 Electin Day Training Manual BALLOTS Candidates names appear in randm rder as determined by a draw held by the Senir Electin Official fllwing the clse f nminatins. T mark the ballt, the vter must fill in the circle next t their chice f candidate with the special pen prvided in the vting cmpartment. 12

13 Electin Day Training Manual AUTOMATED VOTING The City f Winnipeg uses autmated vting fr quick and accurate tabulatin f vtes. The AVM is a prtable, ballt-scanning vte tabulatr. It reads the ballt as it is depsited int the ballt transfer case, increases the ballts cast by ne each time a vte is depsited, stres the infrmatin, and prints cumulative ttals f all vtes cast after the clse f vting. The City f Winnipeg has used autmated vting since The vting machines are state-fthe-art in terms f vter usability, accuracy, security and speed. 13

14 Electin Day Training Manual WHO MAY BE PRESENT AT THE VOTING PLACE The fllwing persns may be present at the Vting Place: Electin Officers A vter fr the purpse f vting A candidate, t vte r act as a scrutineer Scrutineers, a maximum f tw per candidate, per Vting Subdivisin (VSD) A persn assisting a vter POLITICAL ACTIVITIES OR CAMPAIGNING IN THE VOTING PLACE Vters are t be free frm plitical influence while at the Vting Place. The fllwing rules apply: Pamphlets r papers referring t the electin may nt be distributed within 50 metres f the Vting Place. Items referring t the electin r t a candidate may nt be wrn, psted r displayed within 50 metres f the Vting Place. N ne is allwed t wear r display anything that identifies them as a supprter f ne particular candidate. Scrutineers are allwed t wear a badge r ribbn indicating by clur the candidate fr whm they are a scrutineer; the badge r ribbn cannt indicate the name (r initials) f the candidate. Candidates are allwed t be present in the Vting Place, but are nt permitted t greet vters at the dr, scialize in the Vting Place, r distribute campaign material. The nly pamphlets, papers r signs related t the electin that may be within 50 metres f the Vting Place are thse authrized and psted by Electin Officers. 14

15 Electin Day Training Manual SENIOR VOTING OFFICER SENIOR VOTING OFFICER (SVO) The SVO is in charge f the Vting Place, versees the set up and clsing f the Vting Place, crdinates vting activities, mnitrs vting prcedures, assists in prblem slving, facilitates vting fr vters wh cannt enter the Vting Place r vting statin because f a disability, and is the cntact with Electin Headquarters. The SVO must ensure that all electin laws are fllwed. BEFORE VOTING BEGINS Arrive at the Vting Place by 7:00 a.m. Crdinate the setup f the Vting Place using the schematic prvided n page 88. Retrieve the AVM and electin supplies frm the secured area, with the assistance f all Electin Officers. Distribute the electin supplies envelpes t each Electin Officer. Yur electin supplies include: Lg Bk Statement f the Vte Oath Additin r Change t Vters List (Nn-Resident) Electin Day Vter Tally Braille Envelpe Set up yur wrkstatin. Cmplete the label n yur Lg Bk by filling in yur Vting Place lcatin and yur name. Check with each VRO t ensure the Ballt IDs printed n the cver f the Vting Recrd match thse n the ballt transfer case label and n the ballts supplied. Fill in the Opening f Pll sectin f the Statement f the Vte by asking each VRO fr the number f ballts supplied, as recrded n Line 1 f the Ballt Cunt in the Vting Recrd. Ensure each VRO keeps ballts with different Ballt IDs separate and apart during vting hurs, t ensure they hand ut the crrect ballt t each vter. Ensure that the Attendance Payrll Sheet is signed by all Electin Officers. Crss ff the names f Electin Officers nt in attendance and ntify immediately Electin Headquarters at Give the Attendance Payrll Sheet t the AVM Clerk. Cnduct a final check t ensure that each Electin Officer is knwledgeable f their duties and that vting materials are prperly in place. Open the Vting Place prmptly at 8:00 a.m. 15

16 Electin Day Training Manual SENIOR VOTING OFFICER DURING VOTING HOURS Wrk with Electin Cmpliance Officers wh drp by yur Vting Place thrughut the day t reinfrce electin rules and prcedures and assist in prblem slving. Electin Headquarters phne number is Mnitr vting prcedures thrughut the day. Delegate the VPC t assist as needed. Assist nn-vters, media, candidates, and scrutineers. In the case f a sign infractin, phne Electin Headquarters. In the case f a nn-resident vter nt being n the Vters List, phne Electin Headquarters. Call in Requirement: At 10:00 a.m. and 4:00 p.m. phne Electin Headquarters and reprt the number f BALLOTS CAST frm the AVM public cunter. Vter Challenged: Assist the VRO if there is a challenge t a persn wishing t vte. A challenge must be made befre the vter is issued a ballt. After the vter receives a ballt, n challenge may be made. The Electin Officer r scrutineer making the challenge must state a reasn. If n reasn is given, the vter may prceed t vte as if n challenge has been made. Accmpany vters wishing t take an Oath Vter Challenge t the CFO. Assist in prblem slving and seek guidance/supprt frm Electin Headquarters. Recrd all issues and actins taken in the Lg Bk. Cntact Electin Headquarters if a vter cannt enter the Vting Place because f a disability. Deceased Persns: If yu are advised a vter is deceased, make a nte in yur Lg Bk. If yu are given the Vters Ntice fr a deceased vter, write deceased n it and keep it in yur Lg Bk. The infrmatin will be used t update the Vters List fr future electins. 16

17 Electin Day Training Manual SENIOR VOTING OFFICER BRAILLE LISTING OF CANDIDATES AND BALLOT TEMPLATE A braille listing f candidate names and braille ballt template are prvided fr vters wh are visually impaired and wish t mark their wn ballt. Assist the vter r request the assistance f the VPC. Accmpany the vter t have the ballt issued. Align the ballt in the template and clip the tw tgether. Prvide the braille vting instructins t the vter. Prvide the braille list f candidates t the vter. If requested by the vter, use the list f candidates t read alud the names f the candidates fr each ffice. Accmpany the vter t the vting cmpartments and then t the AVM Clerk. 17

18 Electin Day Training Manual SENIOR VOTING OFFICER CLOSE OF VOTING Clse and secure the Vting Place prmptly at 8:00 p.m. N ther persn is allwed t enter. Vters present must be allwed t cast their ballt. Other than Electin Officers, nly candidates and scrutineers are permitted t remain in the Vting Place. If the emergency cmpartment was used during the day, make sure the AVM Clerk checks the emergency cmpartment, remves ballts which have been depsited inside, and inserts them int the AVM. Assist the AVM Clerk t prepare the pink bubble envelpe and leave fr Electin Headquarters. Phne Electin Headquarters at t advise when the AVM Clerk has left the Vting Place. Sign the Ballt Cunt in each Vting Recrd. Take the ttal number f ballts remaining frm Line 2 f the Ballt Cunt and recrd this amunt n the Statement f the Vte. Receive ne cpy f the tabulatin tape frm the VPD. Cmplete and sign the Statement f the Vte. Place the fllwing items in the SVO Envelpe: Statement f the Vte Electin Day Vter Tally Lg Bk With the assistance f all Electin Officers, return the AVM and electin supplies t the secured area. Remain at the Vting Place until Electin Headquarters phnes yu t advise they have received the pink bubble envelpe and read the results. Place the cell phne (if prvided) in the SVO Envelpe. Place the SVO Envelpe int Supplies Bx 1. Lck the secured area. Yu may nw leave. 18

19 Electin Day Training Manual VOTING PLACE DIRECTOR VOTING PLACE DIRECTOR (VPD) The VPD assists in the set up and clsing f the Vting Place, greets vters as they enter the Vting Place, directs them t the crrect vting statin r t the CFO if they require an ath in rder t vte. The VPD must ensure that all electin laws are fllwed. BEFORE VOTING BEGINS Arrive at the Vting Place by 7:00 a.m. Assist in retrieving the AVM and electin supplies frm the secured area. Receive yur supplies envelpe frm the SVO. Yur electin supplies include: Street Index Vters List Signage Vter Directin Frms VSD Ballt Index Place electin signs as fllws: Vting Place Identificatin place the A-frame signs utside the building near the radway Vting Place pst at entrances t the building (with arrw signs) and in crridrs t pint t the Vting Place Directinal Arrws pst at entrances t the building (with Vting Place signs) and in crridrs t pint t the Vting Place Vter Identificatin Reminder pst at entrance t the building and entrance t the Vting Place Accessible Entrance/Parking pst at apprpriate handicap accessible entrance(s) and n designated parking stall(s), if nt already marked VSD N. attach t the frnt f and n the wall behind each VRO statin Eligibility f Vters attach t each VPD, VRO and CFO statins Acceptable Dcuments fr Establishing Identity and Address attach t each VPD, VRO and CFO statins and at the entrance t the building and entrance t the Vting Place Vting Instructins pst at each VRO statin Ensure that campaign signs are nt within 50 metres f the Vting Place. Mnitr this thrughut the day and reprt infractins t the SVO. Under the guidance f the SVO, assist ther Electin Officers t set up their statins. 19

20 Electin Day Training Manual VOTING PLACE DIRECTOR DURING VOTING HOURS Wrk with Electin Cmpliance Officers wh drp by yur Vting Place thrughut the day t reinfrce electin rules and prcedures and assist in prblem slving. Greet vters and ask, Have yu brught identificatin? If the answer is Yes, I have ID, AND they have their Vters Ntice: Ask them if the infrmatin n the Vters Ntice is crrect. If yes, direct them t the apprpriate VRO If n, direct them t the CFO t take an Oath Additin r Change t Vters List (Residents) BUT they d nt have their Vters Ntice: 1. Lk up their current address in the Street Index t find the VSD N. write the VSD N. n a Vter Directin frm. If the VSD N. is nt assigned t yur Vting Place, the vter is at the wrng lcatin. Find the vter s VSD N. in the VSD Ballt Index and write the address f the crrect Vting Place n the Vter Directr frm. 2. Check the Vters List fr their name: Name and address crrect write dwn the Vter N. and direct them t the apprpriate VRO with the Vter Directin frm Name r address incrrect direct them t the CFO t take an Oath Additin r Change t Vters List (Residents) Name nt listed direct them t the CFO t take an Oath Additin r Change t Vters List (Residents) 20

21 Electin Day Training Manual VOTING PLACE DIRECTOR If the answer is N, I d nt have ID, There are tw situatins in which a persn withut ID may vte: 1. A vter wh is n the Vters List but has frgtten t bring identificatin may vte if they are accmpanied by a persn wh is n the Vters List, resides at the same street address and unit number, has identificatin and is willing t vuch fr them by taking an Oath Vuching fr Vter Identity. Cnfirm bth persns are n the Vters List. Direct bth persns t the CFO. 2. A vter with n fixed address, therefre n ID, may vte at the apprpriate Vting Place by taking an Oath Additin r Change t Vters List (Residents) n which they use the address f the shelter, hstel, r institutin that mst frequently prvides them ldging, fd and scial services. Direct the persn t the CFO. If the abve cnditins are nt met, advise them t return t the Vting Place with identificatin befre 8:00 p.m. in rder t vte. If a vter requests assistance t vte, they may be assisted by: An Electin Officer; r A persn wh is at least 18 years ld and takes the Oath Persn Assisting Vter Except fr Electin Officers, n persn may assist mre than tw vters in this electin. If an Electin Officer is t assist: Ask the VPC t assist the vter N Oath Persn Assisting Vter is required If a persn ther than an Electin Officer is t assist: Direct the vter and the persn wh will be prviding assistance t the CFO t take an Oath Persn Assisting Vter 21

22 Electin Day Training Manual VOTING PLACE DIRECTOR CLOSE OF VOTING Receive tw cpies f the tabulatin tape frm the AVM Clerk and: Give ne cpy t the SVO Pst the ther tabulatin tape in a visible lcatin Remve psted electin signs. Place yur remaining supplies int yur supplies envelpe. Place yur supplies envelpe int a supplies bx. Help ther Electin Officers pack electin materials. Assist in returning supplies and the AVM t the secured area fr pick-up the next day. Get permissin frm the SVO befre leaving the Vting Place. 22

23 Electin Day Training Manual VOTING PLACE CLERK VOTING PLACE CLERK (VPC) The VPC prvides assistance t vters as required and acts in a relief capacity fr all Electin Officers. The VPC must ensure that all electin laws are fllwed. BEFORE VOTING BEGINS Arrive at the Vting Place by 7:00 a.m. Assist in retrieving the AVM and electin supplies frm the secured area. Receive yur supplies envelpe frm the SVO. Yur electin supplies include: Street Index Vters List VSD Ballt Index Set up yur wrkstatin. Set up the vting cmpartments, ensuring vting instructins are n the inside f the cmpartments and ballt marking pens are secured with the string prvided. Under the guidance f the SVO, assist ther Electin Officers t set up their statins. 23

24 Electin Day Training Manual VOTING PLACE CLERK DURING VOTING HOURS Wrk with Electin Cmpliance Officers wh drp by yur Vting Place thrughut the day t reinfrce electin rules and prcedures and assist in prblem slving. Assist the VPD in greeting vters. Ask, Have yu brught identificatin? If the answer is Yes, I have ID, AND they have their Vters Ntice: Ask them if the infrmatin n the Vters Ntice is crrect. If yes, direct them t the apprpriate VRO. If n, direct them t the CFO t take an Oath Additin r Change t Vters List (Residents). BUT they d nt have their Vters Ntice: 1. Lk up their current address in the Street Index t find the VSD N. write the VSD N. n a Vter Directin frm. If the VSD N. is nt assigned t yur Vting Place, the vter is at the wrng lcatin. Find the vter s VSD N. in the VSD Ballt Index and write the address f the crrect Vting Place n the Vter Directr frm. 2. Check the Vters List fr their name: Name and address crrect write dwn the Vter N. and direct them t the apprpriate VRO with the Vter Directin frm. Name r address incrrect direct them t the CFO t take an Oath Additin r Change t Vters List (Residents). Name nt listed direct them t the CFO t take an Oath Additin r Change t Vters List (Residents). 24

25 Electin Day Training Manual VOTING PLACE CLERK If the answer is N, I d nt have ID, There are tw situatins in which a persn withut ID may vte: 1. A vter wh is n the Vters List but has frgtten t bring identificatin may vte if they are accmpanied by a persn wh is n the Vters List, resides at the same street address and unit number, has identificatin and is willing t vuch fr them by taking an Oath Vuching fr Vter Identity. Cnfirm bth persns are n the Vters List. Direct bth persns t the CFO. 2. A vter with n fixed address, therefre n ID, may vte at the apprpriate Vting Place by taking an Oath Additin r Change t Vters List (Residents) n which they use the address f the shelter, hstel, r institutin that mst frequently prvides them ldging, fd and scial services. Direct the persn t the CFO. If the abve cnditins are nt met, advise them t return t the Vting Place with identificatin befre 8:00 p.m. in rder t vte. If a vter requests assistance t vte, they may be assisted by: An Electin Officer; r A persn wh is at least 18 years ld and takes the Oath Persn Assisting Vter. Except fr Electin Officers, n persn may assist mre than tw vters in this electin. If an Electin Officer is t assist: As the VPC, yu will assist the vter (see page 26). N Oath Persn Assisting Vter is required. If a persn ther than an Electin Officer is t assist: Direct the vter and the persn wh will be prviding assistance t the CFO t take an Oath Persn Assisting Vter. At regular intervals, take the secrecy sleeves frm the AVM Clerk and return them t the VROs. Peridically inspect the vting cmpartments t ensure they are equipped with ballt marking pens and that any ther items are remved. Prvide relief fr ther Electin Officers as required. Review the respnsibilities f the CFO n page 29, the VRO n page 43, and the AVM Clerk n page 59 as yu may be required t prvide relief fr these fficers. 25

26 Electin Day Training Manual VOTING PLACE CLERK Assisting a Vter with their Ballt A vter may request assistance t vte. Yu may be required t: Accmpany the vter t the vting cmpartment Read alud the names f the candidates Mark the ballt as directed by the vter Accmpany the vter t the AVM Clerk Accmpany the SVO t facilitate vting fr vters wh cannt enter the Vting Place r vting statin because f a disability The SVO may request yu t assist a vter with the braille listing f candidates and template. See page 17 fr instructins. The AVM Clerk may request yu t assist a vter if: The ballt has nt been initialed by the apprpriate VRO accmpany the vter with the ballt t the apprpriate VRO t get it initialed The ballt des nt cntain the crrect three-digit Pll Cde accmpany the vter with the ballt t the apprpriate VRO t have the ballt reissued The ballt is ver-vted r blank accmpany the vter with the ballt t the apprpriate VRO t have a new ballt issued 26

27 Electin Day Training Manual VOTING PLACE CLERK CLOSE OF VOTING Place yur remaining supplies int yur supplies envelpe. Place yur supplies envelpe int a supplies bx. Take dwn the vting cmpartments. Help ther Electin Officers pack electin materials. Assist in returning supplies and the AVM t the secured area fr pick-up the next day. Get permissin frm the SVO befre leaving the Vting Place. 27

28 28 Electin Day Training Manual

29 Electin Day Training Manual CLERK FOR OATHS CLERK FOR OATHS (CFO) The CFO administers the Oath Additin r Change t Vters List (Residents), Oath Vuching fr Vter Identity, Oath Persn Assisting, and Oath Vter Challenged. The CFO must ensure that all electin laws are fllwed. BEFORE VOTING BEGINS Arrive at the Vting Place by 7:00 a.m. Assist in retrieving the AVM and electin supplies frm the secured area. Receive yur electin supplies envelpe frm the SVO. Yur electin supplies include: Oath Additin r Change t Vters Lists (Residents) Oath Vuching fr Vter Identity Oath Persn Assisting Vter Oath Vter Challenged Street Index VSD Ballt Index Set up yur wrk statin. Under the guidance f the SVO, assist ther Electin Officers t set up their statins. 29

30 Electin Day Training Manual CLERK FOR OATHS DURING VOTING HOURS Wrk with Electin Cmpliance Officers wh drp by yur Vting Place thrughut the day t reinfrce electin rules and prcedures and assist in prblem slving. Oath Additin r Change t Vters List (Residents) is required when: The vter has identificatin and their name needs t be added t r crrected n the Vters List. The vter has n fixed address, therefre n ID, and identifies the hstel, shelter r institutin that mst frequently prvides them ldging, fd and scial services as their address. Oath Vuching fr Vter Identity is required when: The vter is n the Vters List but has frgtten t bring identificatin, and is accmpanied by smene wh is n the Vters List, resides at the same street address and unit number, has identificatin, and is willing t vuch fr their identity. Oath Persn Assisting is required when: A persn ther than an Electin Officer assists a vter in marking the ballt. Oath Vter Challenged is required when: The Vting Recrd shws smene using the persn s name has already vted. An Electin Officer r scrutineer believes the persn is nt an eligible vter. 30

31 Electin Day Training Manual CLERK FOR OATHS Oath Additin r Change t Vters List (Residents) A vter will be referred t the CFO: - If their name des nt appear n the Vters List, r - If the infrmatin n the Vters List needs t be crrected. Cmplete an Oath Additin r Change t Vters List (Residents): - Cnfirm vter eligibility by asking: D yu cnfirm that yu: 1. Are a Canadian citizen, at least 18 years f age n the date f this electin; and 2. Have lived in the City f Winnipeg fr a perid f six mnths prir t this electin (since April 22, 2014); and 3. Have nt already vted in this electin; and 4. Have acceptable identificatin? Answers must be YES. If they answer NO t any f the abve questins, they are nt eligible t vte in this electin. - Verify the acceptable ID prvided: Place a check in the apprpriate space (Driver s Licence r 2 ther pieces f ID). A vter with n fixed address, therefre n ID, may vte by cmpleting an Oath Additin r Change t Vters List (Residents) that identifies the hstel, shelter r institutin that mst frequently prvides their ldging, fd and scial services. Place a check by I have n fixed address, therefre n ID. T determine the Ballt ID ask the vter: Have yu mved in the last six mnths prir t this electin (since April 22, 2014)? If the answer is NO cmplete Sectin A. If the answer is YES cmplete Sectin B. 31

32 Electin Day Training Manual CLERK FOR OATHS COMPLETING SECTION A: T determine the Ballt ID fr a vter wh has nt mved within the last 6 mnths, cmplete Sectin A: Print the vter s name If the vter s name has changed, print the vter s frmer name Print the vter s date f birth (mnth, day, year) Print the vter s current address In the Street Index, find the vter s current address and print the Schl Divisin, the Schl Divisin Ward, and the VSD N. fr this address Using the VSD Ballt Index, lk up the VSD N. Select the Ballt ID number under the clumn Eligible Fr Schl Trustee and print it n the ath Cmplete the Signature sectin: Ask the vter t review the ath and, if the infrmatin is crrect, t sign n the line signature f vter Date and sign the ath n the line CFO signature Direct the vter t the crrect VRO. 32

33 Electin Day Training Manual CLERK FOR OATHS 33

34 Electin Day Training Manual CLERK FOR OATHS COMPLETING SECTION B: T determine the Ballt ID fr a vter wh has mved within the last six mnths (since April 22, 2014), cmplete Sectin B: Print the vter s name If the vter s name has changed, print the vter s frmer name Print the vter s date f birth (mnth, day, year) Print the vter s frmer address Print the vter s current address In the Street Index, find the vter s frmer address and print the Schl Divisin and the Schl Divisin Ward fr this address In the Street Index, find the vter s current address and print the Schl Divisin, the Schl Divisin Ward, and the VSD N. fr this address Using the VSD Ballt Index, lk up the VSD N. and print the Ballt ID number that reflects vter eligibility: - If the frmer and current Schl Divisin are the same the vter is eligible t vte fr Schl Trustee - If the frmer and current Schl Divisin are different the vter is nt eligible t vte fr Schl Trustee Using the VSD Ballt Index, lk up the VSD N. and print the Ballt ID number under the crrect clumn fr the vter, either Eligible Fr Schl Trustee r Nt Eligible Fr Schl Trustee. Cmplete the Signatures sectin: Ask the vter t review the ath and, if the infrmatin is crrect, t sign n the line signature f vter. Date and sign the ath n the line CFO signature. Direct the vter t the crrect VRO. 34

35 Electin Day Training Manual CLERK FOR OATHS 35

36 Electin Day Training Manual CLERK FOR OATHS Oath Vuching fr Vter Identity A vter will be referred t the CFO if they are n the Vters List, have frgtten t bring identificatin, and are accmpanied by an individual wh: Is n the Vters List; and Resides at the same street address and unit number; and Has acceptable identificatin; and Is willing t vuch fr the persn with n identificatin Cmplete an Oath Vuching fr Vter Identity cmplete the Vter Infrmatin sectin: - Print the vter s name - Print the vter s date f birth (mnth, day, year) - Print the vter s address print the name and address f the persn vuching cnfirm that the persn vuching is eligible t d s by asking fr their identificatin and asking the fllwing questins D yu cnfirm that yu: 1. Are n the Vters List; and 2. Reside at the same street address and unit number as this vter; and 3. Have acceptable identificatin; and 4. Are willing t vuch fr the identity f this vter? Answers must be YES. If they answer NO t any f the abve questins, they are nt eligible t vuch fr the vter s identity. Cmplete the Signatures sectin: Ask the persn vuching t review the ath and, if the infrmatin is crrect, t sign n the line signature f persn vuching Date and sign the ath n the line CFO signature Give the ath t the vter withut identificatin and direct the vter t the crrect VRO. 36

37 Electin Day Training Manual CLERK FOR OATHS 37

38 Electin Day Training Manual CLERK FOR OATHS Oath Persn Assisting Vter A persn will be referred t the CFO if that persn has been asked by a vter t assist them t vte. Cmplete an Oath Persn Assisting Vter Print the name f the persn assisting Print the address f the persn assisting Print the name f the vter Ask the persn assisting: D yu cnfirm that yu: 1. Are at least 18 years f age, and 2. Will nt attempt t influence hw the persn vtes, and 3. Will mark the ballt as directed by the vter, and 4. Will nt disclse hw the vter vted, and 5. Have nt r will nt assist mre than tw vters in this Electin? Answers must be YES. If they answer NO t any f the abve questins, they are nt eligible t assist the vter. Cmplete the Signatures sectin: Ask the persn assisting t review the ath and, if the infrmatin is crrect, t sign n the line signature f persn assisting. Date and sign the ath n the line CFO signature. 38

39 Electin Day Training Manual CLERK FOR OATHS 39

40 Electin Day Training Manual CLERK FOR OATHS Oath Vter Challenged A vter will be referred t the CFO if their right t vte is challenged because: - The Vting Recrd shws smene using the persn s name has already vted, r - An Electin Officer r scrutineer believes the persn is nt an eligible vter. Cmplete an Oath Vter Challenged Place a check in the apprpriate space fr Reasn Fr Oath: Vting Recrd Shws Smene Using Persn s Name Has Already Vted OR Vter Was Challenged By : - Print the name f the Electin Officer r scrutineer wh challenged the vter. - Print the reasn prvided fr the challenge. Cmplete the Vter Infrmatin Sectin: - Print the vter s name. - Print the vter s date f birth (mnth, day, year). - Print the vter s address. Cnfirm vter eligibility by asking: D yu cnfirm that yu: 1. Are a Canadian citizen, at least 18 years f age n the date f this electin; and 2. Have lived in the City f Winnipeg fr a perid f six mnths prir t this electin (since April 22, 2014); and 3. Have nt already vted in this electin; and 4. Have acceptable identificatin? If they answer NO t any f the abve questins, they are nt eligible t vte in this electin. Verify the ID prvided: - Place a check in the apprpriate space (Driver s Licence r 2 ther pieces f ID) Cmplete the Signatures sectin: - Ask the vter t review the ath and, if the infrmatin is crrect, t sign n the line signature f vter - Date and sign the ath n the line CFO signature Direct the vter t the crrect VRO. 40

41 Electin Day Training Manual CLERK FOR OATHS 41

42 Electin Day Training Manual CLERK FOR OATHS CLOSE OF VOTING Place yur remaining supplies int yur supplies envelpe. Place yur supplies envelpe int a supplies bx. Help ther Electin Officers pack electin materials. Assist in returning supplies and the AVM t the secured area fr pick-up the next day. Get permissin frm the SVO befre leaving the Vting Place. 42

43 Electin Day Training Manual VOTING RECORD OFFICER VOTING RECORD OFFICER (VRO) The VRO issues the ballt, recrds challenges and cmments in the Vting Recrd, maintains the Recrd f Scrutineers, and cmpletes the Ballt Cunt after the clse f vting. The VRO must ensure that all electin laws are fllwed. BEFORE VOTING BEGINS Arrive at the Vting Place by 7:00 a.m. Assist in retrieving the AVM and electin supplies frm the secured area. Receive yur supplies envelpe frm the SVO. Yur electin supplies include: Scrutineer Labels Advance Vting Statement f Electrs Statement f Electrs (4 cpies) Secrecy Sleeves Ballt transfer case with the Vting Recrd, ballts, Oaths Envelpe 1, Oaths Envelpe 2, and Spiled/Returned Ballt Envelpe Set up yur wrk statin. Ensure yu have the crrect ballts fr yur VSD by cmparing the Ballt ID printed n the Vting Recrd with the Ballt ID printed n the ballts. Ballts are printed with a Ballt ID. The Ballt ID is lcated at the tp f the ballt. Keep ballts with different Ballts IDs separate and apart. Cmplete the Ballt Cunt in the Vting Recrd by cunting all ballts and entering the number n Line 1 f the Ballt Cunt. Each shrink-wrapped package cntains 100 ballts. D nt pen all the shrink-wrapped packages as all ballts may nt be needed. 43

44 Electin Day Training Manual VOTING RECORD OFFICER Date and sign the Recrd f Scrutineers in the Vting Recrd. Pst the Advance Vting Statement f Electrs n the wall behind yur wrk statin. Cnfirm that yu have fur blank cpies f the Statement f Electrs: On each Statement f Electrs, enter the name f the Vting Place and the VSD N. as it appears n the cver f yur Vting Recrd. Yu will cmplete fur f these frms, ne fr each f the fllwing time intervals: - 8:00 a.m. t 11:00 a.m. - 11:00 a.m. t 2:00 p.m. - 2:00 p.m. t 5:00 p.m. - 5:00 p.m. t 8:00 p.m. At the end f each time interval, sign the bttm f the frm, indicate the time interval and pst the frm n the wall behind yur vting statin. 44

45 Electin Day Training Manual VOTING RECORD OFFICER DURING VOTING HOURS Wrk with Electin Cmpliance Officers wh drp by yur Vting Place thrughut the day t reinfrce electin rules and prcedures and assist in prblem slving. Fr each scrutineer, cmplete the Recrd f Scrutineers frm in the Vting Recrd. Each vter will have ne f the fllwing: a Vters Ntice; r a Vter Directin frm; r a cmpleted Oath Additin r Change t Vters List (Residents) Direct vters withut ne f the abve frms t the VPD. Sme vters may als have ne f the fllwing frms: Oath Vuching fr Vter Identity Oath Persn Assisting Vter Oath Vter Challenged Fr Vters Ntices left with yu, use the dark garbage bags prvided t cllect them fr shredding at Electin Headquarters. D nt place garbage in these bags. Deceased Persns If yu are advised a vter is deceased, make a nte in the COMMENTS clumn f the Vting Recrd next t their name and address. When time permits, prvide the infrmatin t the SVO. The infrmatin will be used t update the Vters List fr future electins. 45

46 Electin Day Training Manual VOTING RECORD OFFICER Befre Issuing the Ballt Cnfirm vter eligibility by asking: D yu cnfirm that yu: 1. Are a Canadian citizen, 18 years f age r lder; 2. Have lived in Winnipeg since April 22, 2014; and 3. Have nt already vted in this electin? Answers must be YES. If they answer is NO t any f the abve questins, they are nt eligible t vte in this electin. - Ask the vter, May I see yur ID? Vters must present prf f identity and address. Using the vter number printed n the Vters Ntice r Vter Directin frm, find the vter in the Vting Recrd. Verify that the name and address n the ID matches the infrmatin in the Vting Recrd. If there is a difference, send the vter t the CFO t make the crrectin. Place a check mark in the ID clumn f the Vting Recrd t cnfirm yu have seen the vter s identificatin. Names f nn-resident vters are at the end f the Vting Recrd. 46

47 Electin Day Training Manual VOTING RECORD OFFICER Strike thrugh the name and address n the Vting Recrd. BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS Jnes, David 2 Any St LR/4 If yu strike thrugh the wrng vter s name, make a nte in the COMMENTS clumn f the vting recrd struck thrugh in errr. If the vter whse name yu struck thrugh in errr arrives t vte, add t COMMENTS clumn crrect vter shwed up. Circle the number n the Statement f Electrs that crrespnd t the Vter N. in yur Vting Recrd immediately after yu strike thrugh the name and address f the vter. At 11:00 a.m., 2:00 p.m., 5:00 p.m. and 8:00 p.m., sign the bttm f the Statement f Electrs, write in the time interval, and pst the frm n the wall behind yur vting statin. 47

48 Electin Day Training Manual VOTING RECORD OFFICER Chsing the Crrect Ballt Each VRO will have tw (r mre) different Ballt IDs: ne ballt will have three races (Mayr, Cuncillr, and Schl Trustee) and ne ballt will have nly tw races (Mayr and Cuncillr) fr thse vters nt eligible t vte fr Schl Trustee. Ballts are printed with a Ballt ID. The Ballt ID is lcated at the tp f the ballt. Keep ballts with different Ballt IDs separate and apart. The Ballt ID fr each vter appears in the left hand clumn next t the vter number in the Vting Recrd, r n the Oath Additin r Change t Vters List (Residents). The ballt yu issue t the vter must have the same Ballt ID as listed in the Vting Recrd, r n the Oath Additin r Change t Vters List (Residents). BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS Jnes, David 2 Any St LR/4 48

49 Electin Day Training Manual VOTING RECORD OFFICER Issuing the Ballt Use a ballt marking pen t: Initial the ballt in the VRO/ARE bx at the tp f the ballt. D nt pre-initial ballts. Mark the three-digit Pll Cde printed n the frnt page f the Vting Recrd in the Pll/SdV bx at the tp f the ballt. D nt pre-mark ballts. If yu make an errr marking the Pll Cde n the ballt: - write Spiled n the back f the ballt and place the ballt in the Spiled/Returned Ballt Envelpe. - Issue a new ballt. Infrm the vter: That each clumn cntains the names f candidates fr a particular ffice Hw many vtes are allwed fr each ffice, as specified n the ballt T use the special ballt marking pen prvided in the vting cmpartment T mark the ballt by filling in the circle next t the name(s) f their chice f candidate(s) That the ballt must nt be flded D nt pint t any specific candidate name. Place the ballt in the secrecy sleeve s that the tp prtin with yur initials is visible and give the ballt t the vter. Direct the vter t the vting cmpartments and then t the AVM Clerk. 49

50 Electin Day Training Manual VOTING RECORD OFFICER Vter with Oath Additin r Change t Vters List (Residents) A vter whse name is nt n the Vters List r whse ID des nt match the infrmatin in the Vting Recrd will have an Oath Additin r Change t Vters List (Residents). D nt lk fr the vter number in the Vting Recrd. Use the Oath Additin r Change t Vters List (Residents) as the Vting Recrd. Strike-uts are nt dne when an Oath Additin r Change t Vters List (Residents) is presented by a persn: - nt n the Vters List; r - requiring a crrected entry. Having taken the Oath Additin r Change t Vters List (Residents), the vter has cnfirmed eligibility and shwn ID t the CFO. The Ballt ID is fund n the Oath Additin r Change t Vters List (Residents). Issue the ballt (see page 49 fr prcess). File the Oath in Oaths Envelpe 1: Oats Additin r Change t Vters List (Residents). A vter with n fixed address, therefre n ID, may vte if they have an Oath Additin r Change t Vters List (Residents) that identifies the hstel, shelter r institutin that mst frequently prvides their ldging, fd and scial services. The Oath Additin r Change t Vters List (Residents) will indicate, I have n fixed address, therefre n ID. 50

51 Electin Day Training Manual VOTING RECORD OFFICER Vter with Oath Vuching fr Vter Identity A vter n the Vters List wh has frgtten t bring ID may vte if they have an Oath Vuching fr Vter Identify signed by a persn wh is n the Vters List, resides at the same street address and unit number, has acceptable identificatin, and is willing t vuch fr them. Cnfirm vter eligibility by asking the questins n page 46 Using the vter number printed n the Vters Ntice r Vter Directin frm, find the vter number in the Vting Recrd. Strike thrugh the name and address. In the Vting Recrd write Vter ID vuched fr in the clumn REASON FOR OATH OF VOTER. BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS 9 26 Turner, Will 43 Burmac Rd LR/4 Vter ID vuched fr Circle the number n the Statement f Electrs that crrespnd t the Vter N. in yur Vting Recrd immediately after yu strike thrugh the name and address f the vter. Issue the ballt (see page 49 fr prcess). File the Oath Vuching fr Vter Identity in Oaths Envelpe 2. 51

52 Electin Day Training Manual VOTING RECORD OFFICER Vter with Oath Persn Assisting Vter A vter may request assistance t vte. They may be assisted by: An Electin Officer; r A persn wh is at least 18 years ld and takes the Oath Persn Assisting Vter Except fr Electin Officers, n persn may assist mre than tw vters in this electin. If an Electin Officer is t assist: Ask the VPC t assist the vter. N Oath Persn Assisting Vter is required and n ntatin is made in the Vting Recrd. If a persn ther than an Electin Officer is t assist: Direct the vter and the persn wh will be prviding assistance t the CFO t take an Oath Persn Assisting Vter. When the vter returns with the Oath Persn Assisting Vter: Cnfirm vter eligibility by asking the questins n page 46 Using the Vters Ntice r Vter Directin frm, find the vter number in the Vting Recrd and strike thrugh the name and the address. In the COMMENTS clumn f the Vting Recrd, write: Assisted by, Oath f Assistant Taken. BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS Jnes, David 2 Any St. LR/4 Assisted by Ann Jnes Oath f Assistant taken. Circle the number n the Statement f Electrs that crrespnd t the Vter N. in yur Vting Recrd immediately after yu strike thrugh the name and address f the vter. Issue the ballt (see page 49 fr prcess). File the Oath Persn Assisting Vter in Oaths Envelpe 2. 52

53 Electin Day Training Manual VOTING RECORD OFFICER Vter with Oath Vter Challenged A persn s right t vte may be challenged because: The Vting Recrd shws smene using the persn s name has already vted. An Electin Officer r scrutineer believes the persn is nt an eligible vter. Vting Recrd shws smene using the persn s name has already vted: If a vter s name is already struck ut in the Vting Recrd, it indicates they have already vted. If they already vted at an advance vting pprtunity, the Vting Recrd will shw when and where they vted in the COMMENTS clumn. If they already vted n Electin Day, the COMMENTS clumn will be blank. If the vter states that neither has ccurred: Ask the SVO fr assistance. The SVO will accmpany the vter t the CFO t take an Oath Vter Challenged. When a vter returns with a cmpleted Oath Vter Challenged, the ath will shw the reasn fr the Oath as VOTING RECORD SHOWS SOMEONE USING PERSON S NAME HAS ALREADY VOTED. Using the vter number printed n the Vters Ntice r Vter Directin frm, find the vter number in the Vting Recrd. Strike thrugh the name and address beneath the existing strike thrugh (if strike exists) t indicate that they have vted at yur vting statin. In the Vting Recrd write the reasn fr the Oath Vter Challenged under REASON FOR OATH OF VOTER clumn. BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS Jnes, David 2 Any St. LR/4 Vting Recrd shws smene using the persn s name has already vted. Place Date Time Circle the number n the Statement f Electrs that crrespnd t the Vter N. in yur Vting Recrd immediately after yu strike thrugh the name and address f the vter. Issue the ballt (see page 49 fr prcess). File the Oath Vter Challenged in Oaths Envelpe 2. 53

54 Electin Day Training Manual VOTING RECORD OFFICER Electin Officer r scrutineer believes the persn is nt an eligible vter: An Electin Officer r a scrutineer may challenge a persn wishing t vte if they believe the persn is nt an eligible vter r has already vted in this Electin. If a challenge is made, ask the SVO fr assistance. The SVO will accmpany the vter t the CFO t take an Oath Vter Challenged. A challenge must be made befre the vter is issued a ballt. After the vter receives a ballt, n challenge may be made. The Electin Officer r scrutineer making the challenge must state a reasn. If n reasn is given, the vter may prceed t vte as if n challenge has been made. When a vter returns with a cmpleted Oath Vter Challenged, it will shw the reasn fr the Oath as Vter was challenged by because : Using the vter number printed n the Vters Ntice r Vter Directin frm, find the vter number in the Vting Recrd. Strike thrugh the name and address in the Vting Recrd. In the Vting Recrd: - in the REASON FOR OATH OF VOTER clumn, write Challenged. - in the COMMENTS clumn, write: The name f the Electin Officer r scrutineer wh made the challenge; and The reasn fr the challenge: either nt eligible r has already vted BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER Mss, Buddy 256 Cliffwd Dr LR/4 Challenged COMMENTS Jane De has already vted Circle the number n the Statement f Electrs that crrespnd t the Vter N. in yur Vting Recrd immediately after yu strike thrugh the name and address f the vter. Issue the ballt (see page 49 fr prcess). File the Oath Vter Challenged in Oaths Envelpe 2. 54

55 Electin Day Training Manual VOTING RECORD OFFICER Vters wh have been challenged and refuse t take the Oath Vter Challenged will nt be issued a ballt. In the Cmments clumn write: Refused t take Oath n ballt issued. - D nt strike thrugh the name and address. BALLOT ID VOTER NO. NAME OF VOTER ADDRESS OF VOTER SCH-DIV WARD ID REASON FOR OATH OF VOTER COMMENTS Mss, Buddy 256 Cliffwd Dr LR/4 Challenged Jane De Refused t take Oath n ballt issued. 55

56 Electin Day Training Manual VOTING RECORD OFFICER Vter Returns fr a New Ballt A vter may return t yu with their ballt because they made an errr marking it. The VPC may accmpany a vter back t yu because the AVM returned the ballt. Cnfirm that it is yur initials n the ballt in the VRO/ARE bx and the three-digit Pll Cde printed n the frnt page f yur Vting Recrd is in the Pll/SdV bx at the tp f the ballt. Spiled Ballt A ballt that is marked incrrectly and returned by the vter befre it is inserted int the AVM Returned Ballt A ballt that is returned by the AVM Take the ballt frm the vter and mark n the back f the ballt either Spiled r Returned. Place the ballt in the Spiled/Returned Ballts Envelpe. Issue a new ballt (see page 49 fr prcess). If a vter requires assistance t mark the ballt, call the VPC t assist the vter. If a vter returns t yur statin because yu frgt t initial the ballt and/r mark the pll cde, take the ballt in the secrecy sleeve, initial the ballt and/r mark the pll cde and return it t the vter. Vter Wishes t Decline Marking Their Ballt A vter has the right t decline marking their ballt. If in the prcess f issuing a vter their ballt, they advise yu that they want t decline marking their ballt: Acknwledge their right t decline the ballt. Place the ballt in the secrecy sleeve s that the tp prtin with yur initials is visible and give the ballt t the vter. Instruct the vter t write Declined n the ballt. Direct the vter t the vting cmpartments and then t the AVM Clerk. 56