GUIDE US Club Soccer s Registration Platform, powered by KYCK Play OVERVIEW

Transcription

1 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Website: -> LOGIN OVERVIEW Hw t update general infrmatin t keep the rganizatin data current. <- MENU [tp right] My Organizatins t Manage US Club Sccer Overview HELP Abut KYCK Privacy Plicy Terms f Service Click n yur name t EDIT user infrmatin and uplad pht. GENERAL INFORMATION - Click EDIT t update: Organizatin Name Cntact Inf Street Address Fill in any fields that are incmplete and click submit. All fields marked with a lck symbl are required. See illustratin n the next page. June f 24

2 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Add a lg here. Lg files must be a.pdf r.tiff and less than 3mb. NOTE: Fill in all required fields. Enter the address fr yur rganizatin here. If yu d nt have a separate accunt, enter the address fr the club s primary cntact persn. Click SUBMIT t save changes. YOUR ORGANIZATION IS NOW SANCTIONED has a direct link t the fllwing: HOW TO GET STARTED: where yu will find the KYCK Play Supprt Center. MEMBERS AREA: where yu will find the US Club Sccer Bylaws, Rules & Plicies; Frms & Dcuments; Insurance Infrmatin; Member benefits & Discunts; U.S. Sccer Federatin Resurces, Helpful Links and Member Mems & Letters. June f 24

3 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Fr yur cnvenience yur Administratr and Membership Services Representatives cntact infrmatin is als listed here. Understanding Headers and Tabs The blue buttns acrss the tp f the dashbard are tabs. Click n the tab that yu wish t view. I.E. Click n the teams tab. Yu can add new teams r edit existing teams in this area. T see a team s verview, click n the blue view buttn t the right beside the team s name. Headers remind yu which level & team yu are viewing. The blue buttns beside headers are clickable s yu can return t the Organizatin level. STAFF The rle f registrar Registrars have full permissin sets, s they are able t access all infrmatin in their club s accunt n the platfrm. Althugh a registrar can designate an additinal registrar, keep in mind that since permissins can be assigned individually, it is als pssible t give any staff member full permissin sets. Therefre, it is nt necessary t designate a secnd registrar in rder t allw staff full access t yur club s accunt. Explanatin f permissins The registrar is able t cntrl the permissins f each user in their rganizatin. This gives the registrar the pwer t regulate what infrmatin each user in their rganizatin can access thrugh the platfrm. June f 24

4 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Manage Mney: Add/edit credit cards, view the club s balance and transactin histry. Manage Organizatins: Edit the club s cntact infrmatin, lg, and ther general infrmatin. Manage Requests: Submit a sanctining request. Manage Staff: Add r delete staff under the rganizatin. Edit staff, including permissins. Manage Players: Add, edit, r delete players frm teams. Manage Teams: Add, edit r delete teams. Manage Rsters: Add, edit, r delete rsters. Manage Schedules: Add, edit, r delete events. Manage Dcuments: Add, edit, and delete dcuments. Manage Cmpetitins: Add, edit, r delete cmpetitins. Request Card: Request cards fr players r staff. Print Card: Print cards f players and staff under that rganizatin. Permissins vary at different levels. If yu have given a staff member full permissins at ne level but they still can t see certain infrmatin, it s likely they have full permissins t a team but nt t the entire club. T give a staff member full permissins t a team nly and n permissins fr the rest f the club, edit the prfile f the staff member fr that team and add permissins at that level. T give a staff member permissins fr the entire rganizatin, add the staff member at the rganizatin level and assign the crrect permissins. Adding STAFF at the ORGANIZATION vs. TEAM level If the staff member is a part f the rganizatin g t the main staff tab while in under the rganizatin. If the staff member is nly assigned t ne specific team, g t the crrect area f the platfrm and find the staff tab there. Once yu are under the staff tab, click the New Staff buttn n the right. Yu ll be prmpted t enter the staff member s cntact infrmatin, title, and permissins. Organizatin level: Registrars, President, Vice President, Directr(s), etc. Click NEW STAFF t new add staff at this level r yu may use the FILTER t search by Last Name t verify if he/she has already been added t yur rganizatin. June f 24

5 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play NOTE NOTE: Fill in all required fields. Read page 3 fr explanatin f Permissins. T add a staff member t a team: Click TEAM tab at the Organizatin level. Click n the team name yu wuld like t add staff. Large rganizatins shuld use the FILTER t search fr the Team Name. Click STAFF tab t view staff assigned r assign NEW STAFF t the team. NOTE: Yu are nw at the TEAM level: June f 24

6 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Team Level Click ADD STAFF. If yu are adding staff already listed with yur rganizatin t a new r existing team g t the main staff list (under the rganizatin heading --> staff tab). Find the staff member that shuld be added t anther team and click n their name t view [cpy] their address. G t the team level and click EDIT fr the team which the staff member shuld be added. Click the blue new staff buttn. Enter the staff member s address int the field and their name will display n the right hand side f the screen. Click their name t aut-ppulate the staff member s infrmatin. Assign the apprpriate permissins then click submit. Staff assigned at the team level will nly have permissins set fr the team(s) he/she is assigned. Each team culd have different permissins as determined by the rganizatins registrar r president. Yu may always click EDIT fr existing staff t change their title r update Permissins. Registrars and thers with the "manage staff" permissin can uplad pictures fr any staff members wh have nt lgged in t the system. Once a user lgs in, their prfile is claimed and they are respnsible fr any changes t their prfile, including their name, phne number and pht. At this pint, the edit buttn n their prfile page will nt be available t anyne ther than the user. Yu can als see which staff members have lgged in by checking their staff page n the club. The bx will be greyed ut fr any staff member that has accessed the system. Please ask any users wh have claimed their accunt t lg in and add their pht by editing their prfile. Delete Staff Registrars and thse with the permissin Manage Staff have the ability t delete staff by clicking the X t the right f EDIT. Staff can be deleted at the Organizatin r Team. If a staff is assigned t ne team and nt als listed at the Organizatin level when the X is clicked he/she will be deleted frm the Organizatin. June f 24

7 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play When a staff member is deleted frm a team it des nt autmatically delete them frm ther teams r at the Organizatin level [if applicable]. TEAMS Add NEW TEAM [Illustratin n page 8] Enter Team Name Select Age Grup Click Team Gender [Defaults t Male] Click Submit Delete Team Click the X t the right f EDIT. June f 24

8 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play FILTER fr a particular team Srt by Name, Age Grup r Gender Click EDIT t: Update the team name r age grup Click the X t the right f EDIT t delete the team. Nte if players are assigned t the team they will nt autmatically Release. They will mve t Open Players. New Team Manage Team Delete Team Edit Team Details June f 24

9 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Click n the Team Name yu want t add player(s), staff r manage the team rster. NOTE the header: yu are in TEAM level Add Staff See pages 3-6 fr detailed instructins. Illustratin n page 5. If staff has been added t the rganizatin yu must have their address t add t the team. If a new staff t yur rganizatin click ADD STAFF. Enter First/Last Name, , Phne, Title and set Permissins fr this tam. i.e. Manage Players & Manage Rsters. Manage Dcuments if he/she will be uplading POB and/r pht fr players. Add Players Click PLAYERS tab t VIEW players r ADD PLAYER. Illustratin n next page. Add Player Manage Rster Enter the players First/Last Name. If the player is U19 r belw in age enter the Parent address befre entering the Players . The player is nt required fr yuth players. When adding the players Birthdate make sure the calendar als shws the crrect mnth, day and year. June f 24

10 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play NOTE: Fr yuth players the parent is required. Please enter parent ONLY in parent sectin, yuth is ptinal. If the parent is a staff member r there are siblings players in the rganizatin there can be significant cnfusin if these instructins are nt fllwed. Manage Rster Yu may add a player(s) frm ther age apprpriate teams r Open Players within yur rganizatin by clicking MANAGE ROSTER. Click ADD t select ne player t add r check the bx t the left f the name t select several players then click ADD SELECTED PLAYERS TO ROSTER at the bttm f the screen. Illustratin n next page. Click the X t the right f VIEW t Remve a player frm the team rster. Illustratin n next page. With the Permissin: Manage Dcuments yu may click VIEW t uplad the player s pht, prf f birth and waiver frm r certify pssessin f the frm. Illustratin n next page. Remve Player frm this Team Rster Add Player POB, Pht & Waiver with Permissin: Manage Dcuments June f 24

11 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Manage Rster Illustratin: Click the bx t check all r a few players t add t the team at ne time. Click EDIT t enter the player s Jersey #. Click Add t add ne player t the rster. Click X t remve the player frm the rster. Update player infrmatin frm the Organizatin level by clicking n the PLAYERS tab. See Illustratin n next page. Shuld yu find incrrect infrmatin was entered befre requesting a player s membership fr prcessing yu may update by clicking DETAILS f a player. If a player is n lnger playing with yur rganizatin we request yu Release the player by clicking the X t the right f the DETAILS buttn. Yu will receive a pp-up asking if yu are sure yu want t release the player? Once OK is clicked the player is released frm all teams within yur rganizatin. If this step is prcessed by mistake yu will be required t add the player back as a NEW PLAYER and begin the registratin prcess again. Imprt Players Add New Player Click DETAILS t EDIT infrmatin entered. Click here t RELEASE a player. DETAILS illustratin t edit infrmatin f a player: June f 24

12 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play IMPORT PLAYERS r STAFF [Organizatin level] The imprt features makes it easy t enter a list f players r staff members all at nce instead f entering them ne-by-ne. This feature is still in beta mde. It is suggested that lists cntain n mre than 500 entries when uplading. Once the uplader has started, yu may get a message that n data has been prcessed resulting in 0 crrect and 0 errrs. Please allw the system up t a minute t prcess the data, then refresh the page. Nte that the first clumn n the left is the ID field; the ID field must have a unique entry fr this t wrk. Click and review the filled ut example template n the site fr reference. June f 24

13 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Click t dwnlad.csv template file fr players and/r staff. Cpy paste data int the template and fllw the Example template. Once yur.csv file is cmplete and saved click Chse File and find the file n yur cmputer. Click IMPORT when the file has been selected. ROSTERS [TEAM level] Must have Permissin: Manage Rster. Manage the Official Rster. Add r manage a Cmpetitin [League] Official Rster. Print Rster. Illustratin n next page. June f 24

14 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Add New Rster MANAGE PRINT DELETE Click New Rster Enter Rster Name and click SUBMIT. Click Manage t add players t the rster frm ther team(s) r pen players, remve player frm the rster r add the players jersey #. See illustratin n page 11. NOTE: players added t the team autmatically appear n the Official Rster. Click PRINT t print, save the.pdf t yur cmputer r . Click the X t the right f PRINT t delete a rster. NOTE: if the rster has been apprved by a league this will remve yur team frm the league. Yu will need t Request apprval t play in the league again if the rster is deleted in errr. June f 24

15 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play If the team plays in a Cmpetitin [League] yu must request permissin by clicking the COMPETITIONS tab [Team Level]. Click Find Cmpetitin Click FIND COMPETITION Enter the name f the Cmpetitin/League and click GO. Filter fr the cmpetitin/league name t narrw yur search Click Request under ACTION fr the cmpetitin the team is playing Select the Official Rster r [League Name] Official Rster if yu have prepared a NEW ROSTER. Click submit This will require the League Administratr t apprve the team in the system befre the League name shws n the league s fficial rster. D nt request cards fr prcessing if the league has special pricing until yu see the request status change frm PENDING t APPROVED. NOTE: players added t the team autmatically appear n the Official Rster. Shuld yu have a league rster r ther event rster the player(s) must be added t the rster(s) via clicking Manage fr the apprpriate rster. If yur team plays in a league with special pricing yu must update the league rster t receive the crrect price prir t requesting player/staff membership t be prcessed. June f 24

16 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play If the league yur team has been apprved t play in prcesses cards r prints cards fr teams again the players and staff must be listed n the league rster fr the League Administratr t view and prcess. If yur team plays in a league with data exprt t Demsphere the players and staff must be n the league rster. CARDS [TEAM Level] Must have Permissin: Request Cards Request cards fr players and staff Yu may request all players/staff with green check mark under REQUIRED ITEMS. Click VIEW t add required infrmatin per player. I.E. Uplad prf f birth and/r certify the Medical Registratin Waiver is n file. All teams playing in a league with special pricing must be rdered frm the TEAM level t receive the crrect player pricing. Price is based n the players actual date f birth nt the team age grup. Dcuments that are upladed can be viewed by the fllwing: The registrar(s) f the club Staff members with card request permissins (e.g. Manage Dcuments, Manage Requests, Request Cards) US Club Sccer June f 24

17 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Check the bx fr players/staff membership is needed. The request is added t the shpping cart. Cntinue clicking next t request cards until yu are ready t check ut. Click View Cart t check ut. Click CHECKOUT. If yu have made a depsit yur accunt will be debited the charge. June f 24

18 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Click SUBMIT PAYMENT t finalize yur purchase and receive receipt. If yu d nt have mney n accunt yu will be prmpted fr credit card infrmatin. Illustratin n the next page. Yu may chse t save the card fr future purchases. June f 24

19 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play June f 24

20 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Print cards fr players and staff that have them Yu may click individually n PRINT t print ne card r click PRINT ALL CARDS at the bttm f each page t print all cards ready t print n this page. Yu will see in the STATUS clumn if a Respnse Required [message frm Admin] has been received. If the rganizatins registrar has given yu the permissin t Request Cards yu will be able t click n the CARDS tab at the rganizatin level t see a message frm US Club Sccer Admin and leave a reply message t US Club Sccer Admin. Filter fr a name, status types r increase results per page. Click here t print ne card Click here t print all cards ready t print n this page. NOTE: Cards can als be requested at the Organizatin level unless yur team plays in a league with special pricing. June f 24

21 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play T see messages and leave a reply click View previus Requests fr Cards under the Organizatin level CARDS tab. Click VIEW under ACTIONS fr the STATUS: User Respnse Required. If the rder submitted was fr many players/staff it wuld be easier fr yu t use the FILTERS by clicking the drp dwn fr Messages and chse User Respnse Required then GO. This will shw nly players/staff requiring attentin. Click VIEW t read and reply r t leave US Club Sccer Admin a message. Type New Messages Here bx t enter yur message. Click CREATE MESSAGE t pst the message. NOTE: D nt leave a message n a cmpleted status request as Admin will nt see r reply t it. Click VIEW t read r leave message June f 24

22 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Type message here Click t send PLAYERS Yu may add a NEW PLAYER t the rganizatin r IMPORT PLAYERS frm a.csv frmatted excel dcument. See pages 9-13 fr infrmatin and illustratins. Yu may find all players assigned t a team by entering the Team Name in FILTERS and click GO. Or when lking fr a particular player enter his/her Last Name and click GO. Once yu have set the filter make sure yu click RESET befre changing the filter chice. Shuld yu want t review players nt assigned t a team click the bx fr Just Open Rster and click GO. This will shw yu players wh if inactive with yur rganizatin yu shuld release. NOTE: Registrars and thers with the "manage players" permissin can uplad pictures fr any player members wh have nt lgged in t the system. Once a user lgs in [parent], their prfile is claimed and they are respnsible fr any changes t their prfile, including their name, phne number and pht. At this pint, the edit buttn n their prfile page will nt be available t anyne ther than the user. June f 24

23 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Yu can als see which player member [parent] has lgged in by checking the PLAYER tab DETAILS. The bx will be greyed ut fr any member that has accessed the system. Please ask any users wh have claimed their accunt t lg in and add their pht by editing their prfile. CARDS [Organizatin level] Optins: Request Cards fr players and staff Print Cards fr players and staff that have them View previus Requests fr Cards [View and Leave Messages] ORDERS View Current Balance if a depsit was made. Add mre mney t the accunt. View DETAILS f all requests made. View the STATUS f all requests made. Illustratin n the next page. June f 24

24 GUIDE US Club Sccer s Registratin Platfrm, pwered by KYCK Play Add mney t yur accunt. COMPETITIONS [Organizatin level] T add a NEW [must request sanctining f the league frm US Club Sccer] r MANAGE an existing Cmpetitin [League, Turnament, Camp] June f 24