Initial Setup of Mozilla Thunderbird with IMAP for Windows 7

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1 Initial Setup of Mozilla Thunderbird Concept This document describes the procedures for setting up the Mozilla Thunderbird client to download messages from Google Mail using Internet Message Access Protocol (IMAP) with the Windows 7 operating system. IMAP synchronizes the actions you take in the Thunderbird client with Google Mail so if you read or delete a message in the client, it will be marked as such in the Google Mail web interface. These instructions are intended for users that already have an active CWRU Google Mail account and want to set up the Thunderbird client for the first time. Procedure 1. Open your web browser (in this example Mozilla Firefox is used) and navigate to: webmail.case.edu. Enter your CWRU Network ID and password and then click the LOGIN button. 1 Information Technology Services 2012

2 Step Action 2. The Google Mail inbox window will open. Click the Settings icon (resembling a gear) in the top right corner of the screen. 3. Select the Settings menu option Information Technology Services 2

3 Step Action 4. Click the Forwarding and POP/IMAP menu option. 5. Click the Disable POP radio button to select it. 6. Click the Enable IMAP radio button to select it. 7. Scroll to the bottom of the Forwarding and POP/IMAP settings window and then click the Save Changes button. 3 Information Technology Services 2012

4 Step Action 8. The Google Mail inbox window will open. Click the Settings icon (resembling a gear) in the top right corner of the screen. 9. Select the Settings menu option Information Technology Services 4

5 Step Action 10. Click the Labels menu item. 11. Click the check box next to each label you wish to appear in the Thunderbird client as a mail folder. Note: Labels that do not have the Show in IMAP block checked will not be accessible in as folders in the Thunderbird client. 5 Information Technology Services 2012

6 Step Action 12. Enter into your browser address bar and press the Enter key. 13. Click the Thunderbird Free Download button Information Technology Services 6

7 14. The Windows 7 operating system may give you a message stating the Thunderbird Setup program could harm your computer. Click the Run button to proceed. 15. The Windows 7 operating system will run a security scan and then extract the setup files. 16. The Opening Thunderbird Setup dialog box will appear and ask if you would like to save the executable file. Click the Save File button. 7 Information Technology Services 2012

8 17. Locate the download folder for your PC and double click on the Thunderbird executable file to launch the installation program Information Technology Services 8

9 18. The Open File dialog box will appear and ask if you want to run the file. Click the Run button. 9 Information Technology Services 2012

10 19. The Welcome to Mozilla Thunderbird Setup Wizard will open. Click the Next > button Information Technology Services 10

11 20. Leave the default option selected and click the Next > button. 11 Information Technology Services 2012

12 21. Click the Install button. 22. The setup wizard will install the required files Information Technology Services 12

13 23. Click the Finish button to proceed with the installation. 13 Information Technology Services 2012

14 24. Click the check boxes next to any providers listed to de-select them for installation. In this example, we click the check box next to the Hover.com option to de-select it. 25. Click the Skip this and use my existing button Information Technology Services 14

15 Step Action 26. Enter your name as you would like it displayed on your outgoing into the Your name field. 27. Enter your CWRU address into the address field. 28. Enter your CWRU password into the Password field and ensure the Remember password block is checked. 29. Click the Continue button. 15 Information Technology Services 2012

16 Step Action 30. The Thunderbird setup wizard will attempt to connect to Google Mail. 31. When the setup wizard fails to find the settings for your Google Mail account, you must enter them manually Information Technology Services 16

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18 32. Enter imap.gmail.com into the Incoming Server hostname field. 33. Enter 993 into the Incoming Server Port block (or select it from the drop down menu). 34. Select the SSL/TLS option from the Incoming Server SSL drop down menu. 35. Select the Normal password option from the Incoming Server Authentication drop down menu. 36. Enter smtp.cwru.edu into the Outgoing Server hostname field. 37. Enter 25 into the Outgoing Server Port block (or select it from the drop down menu). 38. Select the STARTTLS option from the Outgoing Server SSL drop down menu. 39. Select the Normal password option from the Outgoing Server Authentication drop down menu. 40. Click the Re-test button. 41. If the settings have been entered correctly the Create Account button will now be available. Click the Create Account button to continue Information Technology Services 18

19 Step Action 42. You can de-select the Always perform this check when starting Thunderbird option and select the Newsgroup option (if desired) by clicking the associated check boxes. 43. Click the OK button. 19 Information Technology Services 2012

20 44. Click on the Tools menu and then select Account Settings Information Technology Services 20

21 45. Double click the Outgoing Server (SMTP) menu item (from the bottom of the list) at the left of the Account Settings window. 21 Information Technology Services 2012

22 46. Click the Edit button on the right of the Outgoing Server (SMTP) Settings window Information Technology Services 22

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24 47. The SMTP Server settings dialog box will open. In the Description block type: CWRU Google Mail. 48. Ensure the Server Name reads: smtp.cwru.edu. 49. In the Port block type: Ensure the Connection security block reads: STARTTLS 51. Ensure the Authentication method block reads: Normal Password. 52. from the User Name block. Note: Only the alpha-numeric portion of your CWRU Network ID (abc123) should remain in this block. 53. Click the OK button to close the SMTP Server settings dialog box Information Technology Services 24

25 Step Action 54. Double click the Composition & Addressing menu item. 55. The Thunderbird default option for replies will start the reply thread following the original message. You can use the drop down menu to change the default option to: start my reply above the quote. This will place the reply thread above the original message. 25 Information Technology Services 2012

26 Step Action 56. Additionally you can manage your Signature Options from the Account Settings main window. 57. End of Procedure Information Technology Services 26