Configuring an Client to Connect to CASS Mail Servers

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1 Configuring an Client to Connect to CASS Mail Servers Table of Contents Introduction... 2 Webmail... 2 Settings... 2 Forwarding Client Configuration... 3 Outlook Outlook Smartphone Configuration... 4 Android... 4 iphone... 5 Blackberry... 6 Prepared by Kyle Maclean Last Updated: October 27 th 2011

2 Introduction This document contains information necessary to configure a standalone client such as MS Outlook or Mozilla Thunderbird, or a smartphone such as Blackberry, iphone, or Android to connect to the CASS servers. Webmail First of all, if you don t already know, CASS is available via our webmail tool. To access it, go to https://webmail.c-a-s-s.org in a browser such as internet explorer or firefox, enter the first part of your address (firstname.lastname) and your password. Settings Below are all of the details necessary to configure any client to connect to the CASS servers. Protocol (sometimes called account type): IMAP (POP3 will work too but is not recommended) Incoming mail server: mail.c-a-s-s.org Outgoing mail server: mail.c-a-s-s.org Username: your full address ex: Password: your password (the same password you would use to connect to webmail) Incoming server requires authentication, (Username & Password) Outgoing server requires authentication, use the same settings as incoming mail server Incoming Server (SMTP) Port: 143 Outgoing Server (SMTP) Port: 587 Enable TLS encryption for both incoming and outgoing mail servers Forwarding Forwarding your CASS to another account is technically possible, but not encouraged as it is inherently less secure. However, it is possible if absolutely necessary. Unfortunately, at this time our systems do not support user-managed forwarding. In order to have your CASS address forwarded to another account, please contact CASS HR with your request.

3 Please note: Security requirements are still relevant, and your CASS must still be accessed via an encrypted connection whether or not you are getting it directly from CASS. If the provider you want your CASS forwarded to cannot meet these requirements, you cannot have your forwarded there. Client Configuration Outlook 2003 To setup MS Outlook 2003 perform the following steps to access the account setup page: 1) Click on Tools in the menu bar 2) Select Accounts 3) Select Add a new account and click Next 4) Select IMAP and click next 5) Enter all of the information listed above under settings. If you don t know your account password check with your supervisor or the administrator can reset it for you. 6) Click on the More Settings button 7) Select the Outgoing Server tab at the top of the dialog 8) Put a check in the checkbox labeled My outgoing server SMTP requires authentication 9) Select the Advanced tab at the top of the dialog 10) Under Port Number in the Incoming Server (SMTP) field enter: ) Under Port Number in the Outgoing Server (SMTP) field enter: ) For both Incoming and Outgoing servers; Under Use the following type of encrypted connection: select TLS 13) Click on the OK button 14) Click on the Next button 15) Click on the Finish button Outlook ) Click on Tools in the menu bar 2) Select Account Settings 3) Click on the New button in the toolbar 4) Select the MS Exchange, POP3, IMAP, or HTTP radio button and click on the Next button 5) Put a check in the Manually configure server settings or additional server types checkbox and click Next 6) Select the Internet radio button and click Next 7) Enter all of the information listed above under settings. If you don t know your account password check with your supervisor or the administrator can reset it for you.

4 8) Click on the More Settings button 9) Select the Outgoing Server tab at the top of the dialog 10) Put a check in the checkbox labeled My outgoing server SMTP requires authentication 11) Select the Advanced tab at the top of the dialog 12) Under Port Number in the Incoming Server (SMTP) field enter: ) Under Port Number in the Outgoing Server (SMTP) field enter: ) For both Incoming and Outgoing servers; Under Use the following type of encrypted connection: select TLS 15) Click on the OK button 16) Click on the Next button 17) Click on the Finish button Smartphone Configuration Please note: If you will be using your smart phone to access potentially sensitive or confidential CASS information (for example: ), you must password protect your phone as per Policy Mobile Devices Android To setup your android smart phone to connect to CASS mail servers, perform the following steps Note: these instructions pertain to the default Android client, if you are using a different client you will have to refer to the settings described on the first page of this document and any reference material available for the client you have chosen to use. 1. Open your mail app 2. When prompted to Choose a mail provider select: Other (POP3/IMAP) 3. On the New Account page, click on the Manual Setup page 4. On the Incoming Settings page: a. Under Protocol select IMAP b. In the address field enter your full address ex: c. In the Password field Enter your password provided to you by CASS Human Resources (the same password you would use to access webmail) d. In the Username field enter your full address ex: e. In the IMAP Server field enter mail.c-a-s-s.org f. In the Security type field select TLS g. In the Server port field enter 143

5 h. Press the Next Button 5. On the Outgoing server settings page: a. The Login required button should be checked b. Your username should be your full address c. Your password should already be entered from the last page d. Under SMTP server enter mail.c-a-s-s.org e. Under Security Type enter TLS f. Under Server Port enter 587 g. Click on the Next button 6. At this point the mail app will test your account settings and you will receive a warning about an unsigned security certificate. Click on the Accept button 7. On the New Account page you will be prompted to enter your Account name and Your name, account name is how the mail app will identify this account, Your Name should be self explanatory 8. Click on the Finish setup button 9. At this point you should be taken to your inbox within the mail app. 10. Verify that you can in fact receive and send from your new account iphone 1. Press the Settings icon on your homescreen 2. Press the Mail, Contacts, Calendars button 3. Press the Add Account button 4. Press the Other icon 5. Press the Add Mail Account button 6. Enter your name as you want it displayed in the Name field 7. Enter your full address in the Address field 8. Enter your CASS password in the Password field (the same password you would use to log in to webmail) 9. Enter a brief description of the account such as CASS for identification purposes in the Description field 10. Press the Next button near the top right hand corner of the screen 11. Ensure that IMAP is highlighted 12. Ensure that your address is entered into the Address field and a description is entered in the Description field 13. Under incoming mail server: a. Enter mail.c-a-s-s.org in the hostname field b. Enter your full address in the User Name field c. Ensure that your password has been entered in the Password field 14. Under outgoing mail server a. Enter mail.c-a-s-s.org in the hostname field b. Enter your full address (ex: in the User Name field c. Ensure that your password has been entered in the Password field

6 15. Press the Next button near the top right hand corner of the screen 16. Your iphone will attempt to verify the account settings at this time, when it is done, press the Save icon near the top right hand corner of the screen 17. At this point your phone should be configured to send and retrieve from your c-a-s-s.org account, try to verify this by accessing your mail from your home page and sending a test . Blackberry 1. Press the Setup button on your homescreen 2. Press the Accounts button 3. Select Setup another account 4. Select Other 5. Enter your address in the address field ex: 6. Enter your password in the Password field (the same password you would use to access webmail) 7. Press the Continue button 8. At this point your blackberry should inform you that setup is complete

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