Configuring Outlook Express

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1 Configuring Outlook Express Contents 1. Configuring Outlook Express Add the new IMAP account to Outlook SMTP authentication IMAP Folders: Add/Change your signature Configuring Outlook Express The following instructions show how to configure Outlook Express so that your complies with company policy. Microsoft Outlook Express should not be confused with Outlook 2010, which has far more features than Outlook Express and differs in many other ways. The following instructions show how to configure Outlook Express so that complies with company policy. The instructions are for Outlook Express version 6; if you notice any differences between these instructions and your version, it may assist to upgrade to the latest version. For later versions of Outlook, please use the Configuring Outlook 2003 or Configuring Outlook 2010 documentation. The following server details are required for you to connect to send and receive . Setting Value Incoming mail server SSL encryption Yes SSL port 993 Outgoing mail server (SMTP) SSL encryption Yes SMTP port 465 secure. srvr.com secure. srvr.com 1 Configuring Outlook Express

2 2. Add the new IMAP account to Outlook When running Outlook Express for the first time, the Internet Connection Wizard appears. If it does not start automatically, start it by going to Tools Accounts Mail Add Mail. The first wizard screen looks like this: Enter your name/profit centre trading style into the box and click next: In the next screen, enter your company address. You can check with the Helpdesk what this address will be. Click next: 2 Configuring Outlook Express

3 In the Server Names screen, Select the IMAP option from the drop down menu and then enter the mail server details provided and click next: In the Internet Mail Logon screen, enter the username and password provided. Note that your username is often (but not always) your address. Tick the Remember password button but leave the Secure Password Authentication box unchecked. Click next: On the final screen, click Finish : 3 Configuring Outlook Express

4 2.1. SMTP authentication If the Internet Accounts box (below) is not showing, go to Tools Accounts. Click on the account, followed by Properties. In the Properties box, click on the tab labelled Servers : Tick the box My server requires authentication, followed by Apply. 4 Configuring Outlook Express

5 Next click on the Advanced tab to display the following menu. As shown below tick the options for both Incoming and Outgoing servers to This server requires an encrypted connection(ssl). Then change the Incoming server port number to be 993 and the Outgoing server port number to be 465 as shown; Click OK to finish. To finish the setup run a test send/receive. If all these steps have been followed correctly then Outlook should now send and receive from the new account, if not then please return to the start of these instructions and double check all your settings. 5 Configuring Outlook Express

6 3. IMAP Folders: Folders should sync automatically with an IMAP account; however, if you have added folders in Webmail and they are not showing in Outlook, perform the following steps: 1. Select Tools / IMAP Folders. 2. Select the newly added folder(s), click the Show button and click the OK button. 3. Restart Outlook to update the folder list. 6 Configuring Outlook Express

7 4. Add/Change your signature. The following disclaimer is automatically added you the end of all you send; Please refer to our company disclaimer at which is deemed incorporated into this . If you still require a personalised signature on your you can do the following; Go to Tools Options Signatures to bring up the following box: Click New. Then, in the Text box, carefully enter your signature in accordance with SPI 548 (section 4.3). Tick the box Add signatures to all outgoing messages and untick the box Don t add signatures to Replies and Forwards. Then click OK. 7 Configuring Outlook Express

8 You are now ready to send your confirmation message in accordance with SPI Configuring Outlook Express

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