CONFIGURATION AND SETUP USER GUIDE AND REFERENCE MANUAL

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1 CONFIGURATION AND SETUP USER GUIDE AND REFERENCE MANUAL The following manual will outline the configuration and setup for access by any staff member. There are multiple ways to configure this information exchange, however, we will only showcase the configuration and setup that will work optimally in our current information technology environment. Software needed: Microsoft Outlook Outlook Express Windows Mail Internet Explorer Google Chrome Browser Mozilla/FireFox We will showcase setup and configuration using Microsoft Outlook and Internet Explorer. All staff will be notified of his/her address. s will be distributed in the following formats: Example employee and company Employee Name: Jane S. Doe Company: Intensive Rehab Health Services Company web address: The employee s address will be: address: Human Resources will provide staff with his/her password for access. We currently host our servers with GoDaddy and the address to access your via the web will be in this format: ACCESS YOUR ACCOUNT THROUGH THE SUPPORTED WEB BROWSERS: 1. Point your browser to:

2 2. Type your username in the first box under: username and then your password. Now click Login or press enter on your keyboard. 3. After you login, your screen should look like the one below. 4. You are now in the system and should be able to send and receive communication.

3 ADVANCED SETTINGS: Signatures and contact information The Company name(s) and logos are trademarks. Official versions of the artwork with the appropriate registration symbol are available from the Marketing Department To establish consistency across companies and maintain fluent, proper, and professional communication all signatures will follow these guidelines: You must include your first name, middle initial, and last name You must include the full company name of the company with whom you are employed You must include the address of the company location of where you report to work regularly You must include the company phone number where you can be contacted You must include the following disclaimer: Confidentiality Notice: This message is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged, confidential or otherwise sensitive in nature and legally exempt from disclosure. If you are not the intended addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by replying to this and delete all copies of this message. Optional items to be included with your signature: We encourage all staff to use any and all obtained credentials both before and/or after their name in all communication You may use an approved company logo with your signature Additional disclosures that comply with Company policies and procedures You may include the company fax number You may include your address You may include the company web address Setup Webmail Signature: 1. Move your mouse over the Settings tab, and then moved down to Personal Settings.

4 2. From this screen you will click on the Signature tab. 3. From here you can configure the signature for compliance with company policy nad procedures. OUTLOOK CONFIGURATION: 1. Start Microsoft Outlook When the Startup Wizard displays, click Next. NOTE: If the Startup Wizard doesn't automatically display, from the Tools menu, select Account Settings, and then click New. In the Add New Account dialog box, select Microsoft Exchange, POP3, IMAP, or HTTP, then click Next.

5 2. On the Account Configuration page, select Yes to indicate you want to configure an account, and then click Next. 3. On the Auto Account Setup page, enter the following: Your Name The name to display on your . Address Your address. Password Your account password.

6 Retype Password Verify your password. 4. At the bottom of the page, select Manually configure server settings or additional server types, and then click Next. 5. On the Choose Service page, select Internet , and then click Next. 6. On the Internet Settings page, enter your account information as follows: Your Name Your first and last name. Address

7 Your address. Account Type POP - POP3 Incoming mail server pop.secureserver.net Outgoing mail server (SMTP) Smtpout.secureserver.net User Name Your full address. Password Your account password. 7. Select Remember Password, and then click More Settings. 8. In the Internet Settings window, click the Outgoing Server tab. Select My outgoing server (SMTP) requires authentication, and then select Use same settings as my incoming mail server.

8 9. Click the Advanced tab. Incoming Server Settings Port POP without SSL Outgoing Server Settings Port Without SSL - 25

9 Check Leave a copy of messages on server; and Check Remove from server when deleted from Deleted Items Click OK. 10. Click Test Account Settings. Outlook will send itself a message to test your incoming and outgoing capabilities. Once this is complete, click Next. 11. Click Finish.

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