MOS 2013 Study Guide. Microsoft Excel EXAM Microsoft IT Academy

Transcription

1 MOS 2013 Study Guide EXAM Microsoft Exce Microsoft IT Academy

2 Lambert Note This content aso pubished as MOS 2013 Study Guide for Exce spine =.39 Avaiabe at your favorite bookseers ISBN MOS ft Office Speciaist (MOS) on vaidates your proficiency osoft Office programs, ating you can meet gobay d performance standards. experience with the techrequired to successfuy pass Certification exams. etais at:.com/earning/certification e Fies at:.ms/mosword2013/fies ting 30 Years! MOS 2013 Study Guide Microsoft Word Exam MOS 2013 Study Guide Joan Lambert EXAM Microsoft Exce See a our tites at: microsoftpressstore.com

3 PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington Copyright 2013 by Joan Lambert A rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the pubisher. Library of Congress Contro Number: ISBN: Printed and bound in the United States of America. First Printing Microsoft Press books are avaiabe through bookseers and distributors wordwide. If you need support reated to this book, emai Microsoft Press Book Support at mspinput@microsoft.com. Pease te us what you think of this book at Microsoft and the trademarks isted at en-us.aspx are trademarks of the Microsoft group of companies. A other marks are property of their respective owners. The exampe companies, organizations, products, domain names, emai addresses, ogos, peope, paces, and events depicted herein are fictitious. No association with any rea company, organization, product, domain name, emai address, ogo, person, pace, or event is intended or shoud be inferred. This book expresses the author s views and opinions. The information contained in this book is provided without any express, statutory, or impied warranties. Neither the authors, Microsoft Corporation, nor its reseers, or distributors wi be hed iabe for any damages caused or aeged to be caused either directy or indirecty by this book. Acquisitions Editor: Rosemary Caperton Editoria Production: Onine Training Soutions, Inc. (OTSI) Technica Reviewer: Rob Carr (OTSI) Copyeditor: Jaime Ode (OTSI) Indexer: Krista Wa (OTSI) Cover: Microsoft Press Brand Team

4 Microsoft IT Academy (ITA) E-Book License Agreement Microsoft Corporation grants to Microsoft IT Academy (ITA) teachers and students the non-excusive right to downoad, view, and use, this e-book at no additiona charge in connection with an ITA cass. ITA teachers may aso dispay and/or make digita copies of this e-book soey for distribution to ITA students currenty enroed in their cass. ITA teachers and students may ony print imited sections of the e-book (but not the entire e-book) for reference purposes ony. To obtain a compete print version of this e-book, pease purchase the book from an avaiabe retaier or from Other than as stated in this E-Book Agreement, you may not copy, print, modify, remove, deete, augment, add to, pubish, transmit, se, rese, icense, create derivative works from, or in any way expoit any of the e-book s content, in whoe or in part, in print or eectronic form, and you may not aid or permit others to do so. A other rights are reserved.

5 Contents Introduction...vii Who this book is for...vii How this book is organized...viii Downoad the practice fies...viii Sidebar: Adapting exercise steps...x Ebook edition....xi Get support and give feedback...xi Errata xi We want to hear from you...xii Stay in touch....xii Taking a Microsoft Office Speciaist exam...xiii Microsoft Office Speciaist certification...xiii Seecting a certification path....xiii Test-taking tips....xiv Certification benefits....xv For more information... xvi Exam Microsoft Exce 2013 Prerequisites...1 Managing worksheets....2 Managing worksheet content...2 Managing Exce tabes...3 Managing data entries...3 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can continuay improve our books and earning resources for you. To participate in a brief onine survey, pease visit: microsoft.com/earning/booksurvey iii

6 iv Contents 1 Create and manage workbooks and worksheets Create workbooks and worksheets...6 Creating new workbooks and worksheets....6 Reusing existing content...7 Practice tasks Navigate through worksheets and workbooks Locating data and worksheet eements Inserting hyperinks Practice tasks Format worksheets and workbooks...16 Modifying page setup Inserting page eements Changing workbook themes and coors...21 Modifying rows and coumns...23 Configuring data vaidation...25 Practice tasks Customize options and views for worksheets and workbooks Dispaying different views of worksheets...29 Dispaying mutipe parts of a workbook Hiding and dispaying workbook content...33 Customizing the Quick Access Toobar...35 Customizing the ribbon...37 Working with macros...39 Modifying workbook properties Practice tasks Configure worksheets and workbooks to print or save Printing workbook content...44 Saving workbooks...46 Practice tasks...52 Objective review Manage ces and ranges Insert data in ces and ranges...54 Creating data...54 Reusing data Practice tasks...63

7 Contents v 2.2 Format ces and ranges...64 Formatting ce structure...64 Formatting ce content...66 Appying number formats...69 Copying formatting Practice tasks Order and group ces and ranges Modeing data...74 Creating named ranges...79 Working with data groups and summaries...81 Practice tasks...84 Objective review Manage tabes Create tabes...88 Practice tasks Modify tabes...93 Practice tasks Fiter and sort tabes...96 Practice tasks...99 Objective review Appy formuas and functions Utiize ce ranges and references in formuas and functions Referencing ces and ce ranges in formuas Defining order of operations Practice tasks Summarize data by using functions Practice tasks Utiize conditiona ogic in functions Practice tasks Format and modify text by using functions Practice tasks Objective review...120

8 vi Contents 5 Create charts and objects Create charts Practice tasks Format charts Practice tasks Insert and format objects Adding pictures to sheets Adding text boxes to sheets Adding SmartArt graphics to sheets Practice tasks Objective review Index About the author Survey page What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can continuay improve our books and earning resources for you. To participate in a brief onine survey, pease visit: microsoft.com/earning/booksurvey

9 Introduction The Microsoft Office Speciaist (MOS) certification program has been designed to vaidate your knowedge of and abiity to use programs in the Microsoft Office 2013 suite of programs, Microsoft Office 365, and Microsoft SharePoint. This book has been designed to guide you in studying the types of tasks you are ikey to be required to demonstrate in Exam : Microsoft Exce See Aso For information about the tasks you are ikey to be required to demonstrate in Exams and : Microsoft Exce 2013 Expert, see MOS 2013 Study Guide for Microsoft Exce Expert by Mark Dodge (Microsoft Press, 2013). Who this book is for MOS 2013 Study Guide for Microsoft Exce is designed for experienced computer users seeking Microsoft Office Speciaist certification in Exce MOS exams for individua programs are practica rather than theoretica. You must demonstrate that you can compete certain tasks or projects rather than simpy answering questions about program features. The successfu MOS certification candidate wi have at east six months of experience using a aspects of the appication on a reguar basis; for exampe, using Exce at work or schoo to create and manage workbooks and worksheets, modify and format ce content, present data in tabes and charts, perform cacuations on data, and insert and format objects in a worksheet. As a certification candidate, you probaby have a ot of experience with the program you want to become certified in. Many of the procedures described in this book wi be famiiar to you; others might not be. Read through each study section and ensure that you are famiiar with not ony the procedures incuded in the section, but aso the concepts and toos discussed in the review information. In some cases, graphics depict the toos you wi use to perform procedures reated to the ski set. Study the graphics and ensure that you are famiiar with a the options avaiabe for each too. vii

10 viii Introduction How this book is organized The exam coverage is divided into chapters representing broad ski sets that correate to the functiona groups covered by the exam, and each chapter is divided into sections addressing groups of reated skis that correate to the exam objectives. Each section incudes review information, generic procedures, and practice tasks you can compete on your own whie studying. When necessary, we provide practice fies you can use to work through the practice tasks. You can practice the procedures in this book by using the practice fies suppied or by using your own fies. Throughout this book, you wi find Strategy tips that present information about the scope of study that is necessary to ensure that you achieve mastery of a ski set and are successfu in your certification effort. Downoad the practice fies Before you can compete the practice tasks in this book, you need to downoad the book s practice fies to your computer. These practice fies can be downoaded from the foowing page: Important The Exce 2013 program is not avaiabe from this website. You shoud purchase and insta that program before using this book. If you woud ike to be abe to refer to the competed versions of practice fies at a ater time, you can save the practice fies that you modify whie working through the exercises in this book. If you save your changes and ater want to repeat the exercise, you can downoad the origina practice fies again. The foowing tabe ists the practice fies for this book. Foder and chapter MOSExce2013\Objective1 1 Create and manage workbooks and worksheets Fies Exce_1-1.xsx Exce_1-2a.xsx Exce_1-2b.xsx Exce_1-3a.xsx Exce_1-3b.xsx Exce_1-3c.xsx Exce_1-3d.xsx

11 Introduction ix Foder and chapter MOSExce2013\Objective1 (continued) 1 Create and manage workbooks and worksheets MOSExce2013\Objective2 2 Manage ces and ranges MOSExce2013\Objective3 3 Manage tabes MOSExce2013\Objective4 4 Appy formuas and functions MOSExce2013\Objective5 5 Create charts and objects Fies Exce_1-4a.xsx Exce_1-4b.xsx Exce_1-4c.xsx Exce_1-5a.xsx Exce_1-5b.xsm Exce_2-1a.xsx Exce_2-1b.xsx Exce_2-1c.xsx Exce_2-1d.xsx Exce_2-2a.xsx Exce_2-2b.xsx Exce_2-3a.xsx Exce_2-3b.xsx Exce_2-3c.xsx Exce_2-3d.xsx Exce_2-3e.xsx Exce_3-1.xsx Exce_3-2.xsx Exce_3-3a.xsx Exce_3-3b.xsx Exce_4-1a.xsx Exce_4-1b.xsx Exce_4-1c.xsx Exce_4-2a.xsx Exce_4-2b.xsx Exce_4-3.xsx Exce_4-4.xsx Exce_5-1a.xsx Exce_5-1b.xsx Exce_5-1c.xsx Exce_5-2a.xsx Exce_5-2b.xsx Exce_5-2c.xsx Exce_5-3a.xsx Exce_5-3b.png Exce_5-3c.txt Exce_5-3d.jpg

12 x Introduction Adapting exercise steps The screen images shown in this book were captured at a screen resoution of , at 100 percent magnification. If your settings are different, the ribbon on your screen might not ook the same as the one shown in this book. For exampe, you might have more or fewer buttons in each of the groups, the buttons you have might be represented by arger or smaer icons than those shown, or the group might be represented by a button that you cick to dispay the group s commands. As a resut, exercise instructions that invove the ribbon might require a itte adaptation. Our instructions use this format: On the Insert tab, in the Iustrations group, cick the Chart button. If the command is in a ist or on a menu, our instructions use this format: On the Home tab, in the Editing group, cick the Find arrow and then, on the Find menu, cick Advanced Find. Tip On subsequent instances of instructions ocated on the same tab or in the same group, the instructions are simpified to refect that we ve aready estabished the working ocation. If differences between your dispay settings and ours cause a button to appear differenty on your screen than it does in this book, you can easiy adapt the steps to ocate the command. First cick the specified tab, and then ocate the specified group. If a group has been coapsed into a group ist or under a group button, cick the ist or button to dispay the group s commands. If you can t immediatey identify the button you want, point to ikey candidates to dispay their names in ScreenTips. If you prefer not to have to adapt the steps, set up your screen to match ours whie you read and work through the exercises in this book. In this book, we provide instructions based on the traditiona keyboard and mouse input methods. If you re using the program on a touch-enabed device, you might be giving commands by tapping with a styus or your finger. If so, substitute a tapping action any time we instruct you to cick a user interface eement. Aso note that when we te you to enter information, you can do so by typing on a keyboard, tapping an on-screen keyboard, or even speaking aoud, depending on your computer setup and your persona preferences.

13 Introduction xi Ebook edition If you re reading the ebook edition of this book, you can do the foowing: Search the fu text Print Copy and paste You can purchase and downoad the ebook edition from our Microsoft Press site at oreiy.com, which you can find at: Get support and give feedback The foowing sections provide information about getting hep with this book and contacting us to provide feedback or report errors. Errata We ve made every effort to ensure the accuracy of this book and its companion content. Any errors that have been reported since this book was pubished are isted on our Microsoft Press site at oreiy.com, which you can find at: If you find an error that is not aready isted, you can report it to us through the same page. If you need additiona support, send an emai message to Microsoft Press Book Support at: Pease note that product support for Microsoft software is not offered through the preceding addresses.

14 xii Introduction We want to hear from you At Microsoft Press, your satisfaction is our top priority, and your feedback our most vauabe asset. Pease te us what you think of this book at: The survey is short, and we read every one of your comments and ideas. Thanks in advance for your input! Stay in touch Let s keep the conversation going! We re on Twitter at:

15 Taking a Microsoft Office Speciaist exam Desktop computing proficiency is increasingy important in today s business word. When screening, hiring, and training empoyees, empoyers can fee reassured by reying on the objectivity and consistency of technoogy certification to ensure the competence of their workforce. As an empoyee or job seeker, you can use technoogy certification to prove that you aready have the skis you need to succeed, saving current and future empoyers the time and expense of training you. Microsoft Office Speciaist certification Microsoft Office Speciaist certification is designed to assist empoyees in vaidating their skis with Office programs. The foowing certification paths are avaiabe: A Microsoft Office Speciaist (MOS) is an individua who has demonstrated proficiency by passing a certification exam in one or more Office programs, incuding Microsoft Word, Exce, PowerPoint, Outook, Access, OneNote, or SharePoint. A Microsoft Office Speciaist Expert (MOS Expert) is an individua who has taken his or her knowedge of Office to the next eve and has demonstrated by passing a certification exam that he or she has mastered the more advanced features of Word or Exce. Seecting a certification path When deciding which certifications you woud ike to pursue, you shoud assess the foowing: The program and program version(s) with which you are famiiar The ength of time you have used the program and how frequenty you use it Whether you have had forma or informa training in the use of that program Whether you use most or a of the avaiabe program features Whether you are considered a go-to resource by business associates, friends, and famiy members who have difficuty with the program xiii

16 xiv Taking a Microsoft Office Speciaist exam Candidates for MOS-eve certification are expected to successfuy compete a wide range of standard business tasks, such as formatting a document or worksheet and its content; creating and formatting visua content; or working with SharePoint ists, ibraries, Web Parts, and dashboards. Successfu candidates generay have six or more months of experience with the specific Office program, incuding either forma, instructor-ed training or sef-study using MOS-approved books, guides, or interactive computer-based materias. Candidates for MOS Expert eve certification are expected to successfuy compete more compex tasks that invove using the advanced functionaity of the program. Successfu candidates generay have at east six months, and might have severa years, of experience with the programs, incuding forma, instructor-ed training or sef-study using MOS-approved materias. Test-taking tips Every MOS certification exam is deveoped from a set of exam ski standards (referred to as the objective domain) that are derived from studies of how the Office programs are used in the workpace. Because these ski standards dictate the scope of each exam, they provide critica information about how to prepare for certification. This book foows the structure of the pubished exam objectives; see How this book is organized in the Introduction for more information. The MOS certification exams are performance based and require you to compete businessreated tasks or projects in the program for which you are seeking certification. For exampe, you might be presented with a fie and tod to do something specific with it, or presented with a sampe document and tod to create it by using resources provided for that purpose. Your score on the exam refects how we you perform the requested tasks or compete the project within the aotted time. Here is some hepfu information about taking the exam: Keep track of the time. Your exam time does not officiay begin unti after you finish reading the instructions provided at the beginning of the exam. During the exam, the amount of time remaining is shown at the bottom of the exam interface. You can t pause the exam after you start it. Pace yoursef. At the beginning of the exam, you wi receive information about the questions or projects that are incuded in the exam. Some questions wi require that you compete more than one task. Each project wi require that you compete mutipe tasks. During the exam, the amount of time remaining to compete the questions or project, and the number of competed and remaining questions if appicabe, is shown at the bottom of the exam interface.

17 Taking a Microsoft Office Speciaist exam xv Read the exam instructions carefuy before beginning. Foow a the instructions provided competey and accuratey. Enter requested information as it appears in the instructions, but without dupicating the formatting uness you are specificay instructed to do so. For exampe, the text and vaues you are asked to enter might appear in the instructions in bod and underined text, but you shoud enter the information without appying these formats. Cose a diaog boxes before proceeding to the next exam question uness you are specificay instructed not to do so. Don t cose task panes before proceeding to the next exam question uness you are specificay instructed to do so. If you are asked to print a document, worksheet, chart, report, or side, perform the task, but be aware that nothing wi actuay be printed. When performing tasks to compete a project-based exam, save your work frequenty. Don t worry about extra keystrokes or mouse cicks. Your work is scored based on its resut, not on the method you use to achieve that resut (uness a specific method is indicated in the instructions). If a computer probem occurs during the exam (for exampe, if the exam does not respond or the mouse no onger functions) or if a power outage occurs, contact a testing center administrator immediatey. The administrator wi restart the computer and return the exam to the point where the interruption occurred, with your score intact. Strategy This book incudes specia tips for effectivey studying for the Microsoft Office Speciaist exams in Strategy paragraphs such as this one. Certification benefits At the concusion of the exam, you wi receive a score report, indicating whether you passed the exam. If your score meets or exceeds the passing standard (the minimum required score), you wi be contacted by emai by the Microsoft Certification Program team. The emai message you receive wi incude your Microsoft Certification ID and inks to onine resources, incuding the Microsoft Certified Professiona site. On this site, you can downoad or order a printed certificate, create a virtua business card, order an ID card, view and share your certification transcript, access the Logo Buider, and access other usefu and interesting resources, incuding specia offers from Microsoft and affiiated companies.

18 xvi Taking a Microsoft Office Speciaist exam Depending on the eve of certification you achieve, you wi quaify to dispay one of three ogos on your business card and other persona promotiona materias. These ogos attest to the fact that you are proficient in the appications or cross-appication skis neces sary to achieve the certification. Using the Logo Buider, you can create a personaized certification ogo that incudes the MOS ogo and the specific programs in which you have achieved certification. If you achieve MOS certification in mutipe programs, you can incude mutipe certifications in one ogo. For more information To earn more about the Microsoft Office Speciaist exams and reated courseware, visit:

19 Exam Microsoft Exce 2013 This book covers the skis you need to have for certification as a Microsoft Office Speciaist in Microsoft Exce Specificay, you wi need to be abe to compete tasks that demonstrate the foowing skis: 1 Create and manage workbooks and worksheets 2 Manage ces and ranges 3 Create tabes 4 Appy formuas and functions 5 Create charts and objects With these skis, you can create, popuate, format, and manage the types of workbooks and workbook content most commony used in a business environment. Prerequisites We assume that you have been working with Exce 2013 for at east six months and that you know how to carry out fundamenta tasks that are not specificay mentioned in the objectives for this Microsoft Office Speciaist exam. Before you begin studying for this exam, you might want to make sure you are famiiar with the information in this section. 1

20 2 Exam Microsoft Exce 2013 Managing worksheets To deete a worksheet Right-cick the worksheet tab, and then cick Deete. With the worksheet active, on the Home tab, in the Ces group, cick the Deete arrow, and then cick Deete Sheet. To rename a worksheet Doube-cick the worksheet tab, enter the new worksheet name, and then press Enter. 1. Right-cick the worksheet tab, and then cick Rename. Or On the Home tab, in the Ces group, cick Format, and then in the Organize Sheets section, cick Rename Sheet. 2. Enter the new worksheet name, and then press Enter. Managing worksheet content To seect a the content in a worksheet At the junction of the row and coumn headings (above row 1 and to the eft of coumn A), cick the Seect A button. To seect an individua coumn or row Cick the coumn heading (abeed with the coumn etter) or the row heading (abeed with the row number).

21 Exam Microsoft Exce Managing Exce tabes To seect data in a tabe, tabe coumn, or tabe row Point to the upper-eft corner of the tabe. When the pointer changes to a diagona arrow, cick once to seect ony the data, or twice to seect the data and headers. Tip This method works ony with tabes, not with data ranges. Point to the top edge of the tabe coumn. When the pointer changes to a downward-pointing arrow, cick once to seect ony the data, or twice to seect the data and header. Tip You must point to the edge of the tabe, not to the coumn heading or row heading. Point to the eft edge of the tabe row. When the pointer changes to a right-pointing arrow, cick once to seect the data. Managing data entries You enter text or a number in a ce simpy by cicking the ce and entering the content. When entering content, a Cance button (an X) and an Enter button (a check mark) are ocated between the formua bar and Name box, and the indicator at the eft end of the status bar changes from Ready to Enter. Exce aows a ong text entry to overfow into an adjacent empty ce and truncates the entry ony if the adjacent ce aso contains an entry. However, uness you te it otherwise, Exce dispays ong numbers in their simpest form, as foows: If you enter a number with fewer than 12 digits in a standard-width ce (which hods 8.43 characters), Exce adjusts the width of the coumn to accommodate the entry. If you enter a number with 12 or more digits, Exce dispays it in scientific notation. For exampe, if you enter in a standard-width ce, Exce dispays E+13 ( times 10 to the 13th power). If you enter a vaue with many decima paces, Exce might round it. For exampe, if you enter in a standard-width ce, Exce dispays If you manuay set the width of a coumn and then enter a numeric vaue that is too arge to be dispayed in its entirety, Exce dispays pound signs (#) instead of the vaue.

22 4 Exam Microsoft Exce 2013 To compete a data entry Cick the Enter button (the check mark) on the formua bar to compete the entry and stay in the same ce. Press Enter or the Down Arrow key to compete the entry and move down to the next ce in the same coumn. Press the Tab key or the Right Arrow key to compete the entry and move (to the right) to the next ce in the same row, or to the next ce in the tabe (which might be the first ce of the next row). Press Shift+Enter or the Up Arrow key to compete the entry and move up to the previous ce in the same coumn. Press Shift+Tab or the Left Arrow key to compete the entry and move (to the eft) to the previous ce in the same row.

23 1 Create and manage workbooks and worksheets The skis tested in this section of the Microsoft Office Speciaist exam for Microsoft Exce 2013 reate to creating and managing workbooks and worksheets. Specificay, the foowing objectives are associated with this set of skis: 1.1 Create workbooks and worksheets 1.2 Navigate through worksheets and workbooks 1.3 Format worksheets and workbooks 1.4 Customize options and views for worksheets and workbooks 1.5 Configure worksheets and workbooks to print or save An Exce workbook contains one or more worksheets. The data on a worksheet can be reated to data in other areas of the workbook or in other workbooks. A singe workbook can contain a vast amount of raw and cacuated data. You can structure and format workbook content so that key information can be easiy identified and so that data is presented correcty on the screen and when printed. You can ocate information within a workbook by searching vaues, formua eements, or named objects. There are many ways of optimizing the appearance and functionaity of Exce for the processes you perform most frequenty and to suit your individua preferences. This chapter guides you in studying ways of creating, navigating through, formatting, printing, and saving the workbooks and worksheets in which you store information in Exce, and customizing eements of the Exce environment. Practice Fies To compete the practice tasks in this chapter, you need the practice fies contained in the MOSExce2013\Objective1 practice fie foder. For more information, see Downoad the practice fies in this book s Introduction. 5

24 6 Chapter 1 Create and manage workbooks and worksheets 1.1 Create workbooks and worksheets Creating new workbooks and worksheets One of the ways in which Exce 2013 operates more efficienty than previous versions of Exce is by creating ony necessary workbooks and worksheets. Instead of creating a workbook each time you start the program, Exce dispays a start screen from which you can open an existing workbook or create a new workbook. When Exce is running, you can create a bank or prepopuated workbook from the New page of the Backstage view. By defaut, a new workbook incudes ony one worksheet. You can add bank worksheets to the workbook or copy or move worksheets from another workbook. Tip When you create Exce objects such as charts, PivotTabes, and PivotCharts, you can insert them on the worksheet that contains the data or on sheets that are dedicated to the new object.

25 1.1 Create workbooks and worksheets 7 To create a bank workbook Start Exce. On the Start screen, press Esc or cick Bank Workbook. On the New page of the Backstage view, cick Bank Workbook. From the program window, press Ctr+N. To create a workbook from a tempate On the Start screen or on the New page of the Backstage view, do one of the foowing: m Cick a featured tempate. m Enter a tempate type or subject in the Search box, and then press Enter or cick the Search button. Cick a tempate thumbnai to preview its contents and then create a workbook by cicking Create in the preview window; or doube-cick the tempate thumbnai to create a workbook without first previewing it. m Cick the Persona heading, and then doube-cick a custom or downoaded workbook tempate. To insert a new worksheet Cick the New sheet button at the right end of the worksheet tab section. On the Home tab, in the Ces group, cick the Insert arrow, and then cick Insert Sheet. Or 1. Right-cick the worksheet tab before which you want to insert a new worksheet, and then cick Insert. 2. On the Genera page of the Insert diaog box, cick Worksheet, and then cick OK. Reusing existing content You can add a worksheet from another workbook by moving or copying it from the origina (source) workbook. If the content you want to use exists in another format, such as in a deimited text fie, you can import the fie contents into a worksheet in Exce. Aternativey, you can open the fie in Exce and copy ony the data you want from the fie.

26 8 Chapter 1 Create and manage workbooks and worksheets Tip Importing a fie disconnects the contents from the source fie, whereas opening the fie permits you to edit the fie contents in Exce. To move or copy a worksheet On the tab bar, drag the worksheet tab to the new position to move it. Press Ctr and drag the worksheet tab to the new position to copy it. Or 1. Right-cick the worksheet tab, and then cick Move or Copy. Or On the Home tab, in the Ces group, cick Format, and then in the Organize Sheets section, cick Move or Copy Sheet. 2. In the Move or Copy diaog box, do one of the foowing, and then cick OK: Or m To move the worksheet within the same workbook, in the Before sheet box, cick the worksheet before which you want to insert the worksheet. m To move the worksheet to another open workbook, cick the destination workbook in the To book ist. Then in the Before sheet box, cick the worksheet before which you want to insert the worksheet. m To move the worksheet to a new workbook, cick (New book) in the To book ist.

27 1.1 Create workbooks and worksheets 9 In the Move or Copy diaog box, seect the Create a copy check box, do one of the foowing, and then cick OK: m To create a copy within the same workbook, in the Before sheet box, cick the worksheet before which you want to insert the copy. m To create a copy in another open workbook, cick the destination workbook in the To book ist. Then in the Before sheet box, cick the worksheet before which you want to insert the copy. m To create a copy in a new workbook, cick (New book) in the To book ist. Tip You can move or copy a worksheet to an existing workbook ony if that workbook is open. To import the contents of a text fie 1. On the Data tab, in the Get Externa Data group, cick From Text. 2. In the Import Text Fie diaog box, browse to and seect the text fie you want to import, and then cick Import. 3. On the Step 1 page of the Text Import Wizard, cick Deimited or Fixed width to indicate the way that data in the text fie is separated. Specify the first row of data you want to import (this wi amost aways be 1), and seect the My data has headers check box if appicabe. Then cick Next. Tip The preview at the bottom of the page dispays the data being imported. 4. On the Step 2 page of the Text Import Wizard, seect the character or characters that separate the fied content within the text fie, and then cick Next. 5. On the Step 3 page of the Text Import Wizard, do the foowing, and then cick Finish: m For each coumn of numeric data in the preview that requires specific number formatting, cick the coumn and then specify the number format. m For each coumn you want to excude from the import operation, cick the coumn and then cick Do not import coumn (skip). 6. In the Import Data diaog box, cick the ocation to which you want to import the data, and then cick OK.

28 10 Chapter 1 Create and manage workbooks and worksheets To open a non-native fie in Exce 1. On the Open page of the Backstage view, seect the storage ocation from which you want to open the fie, and then cick Browse. 2. In the Open diaog box, in the ist of fie types, cick A Fies (*.*) or cick the specific type of fie you want to open. 3. Browse to and seect the fie you want to open, and then cick Open. Practice tasks The practice fie for these tasks is ocated in the MOSExce2013\Objective1 practice fie foder. Save the resuts of the tasks in the same foder. Create a workbook based on a saes report tempate of your choice, and save it as Saes Data. Leave the workbook open. Open the Exce_1-1 workbook, and compete the foowing tasks: m Move the Source Data worksheet so it is the ast worksheet in the workbook. m Make a copy of the Source Data worksheet as the ast worksheet in the Saes Data workbook. 1.2 Navigate through worksheets and workbooks Locating data and worksheet eements You can easiy ocate specific vaues, formua content, comment text, and formatting anywhere within a workbook. Using the Find operation, you can search the entire workbook or a specific worksheet for text and formatting in formuas, cacuated vaues, or comments.

29 1.2 Navigate through worksheets and workbooks 11 If you re ooking for a specific eement or type of eement, you can ocate it by using the Go To and Go To Specia commands. From the Go To diaog box, you can ocate any named eement (such as a ce, ce range, named range, tabe, or chart). From the Go To Specia diaog box, you can ocate comments, formuas or specific formua eements, bank ces, objects, row or coumn differences, precedents and dependents, conditiona formatting, data vaidation, and more.

30 12 Chapter 1 Create and manage workbooks and worksheets To search for text 1. On the Home tab, in the Editing group, dispay the Find & Seect ist, and then cick Find (or press Ctr+F). 2. On the Find page of the Find and Repace diaog box, enter the text you want to ocate, and if necessary, cick Options to dispay the search parameters. 3. Specify the foowing search parameters: m In the Within ist, cick Sheet or Workbook. m In the Search ist, cick By Rows or By Coumns. m In the Look in ist, cick Formuas, Vaues, or Comments. 4. Seect the Match case or Match entire ce contents check boxes to further restrict your search. 5. Cick Find Next. To search for formatting 1. On the Find page of the Find and Repace diaog box, cick the Format button. 2. In the Find Format diaog box, specify the number, aignment, font, border, fi, or protection formatting you want to find. Then cick OK. 3. In the Find and Repace diaog box, cick Find Next. To search for matching formatting 1. On the Find page of the Find and Repace diaog box, cick the Format arrow, and then cick Choose Format From Ce. 2. When the pointer changes to an eyedropper, seect the ce on which you want to base your search. 3. In the Find and Repace diaog box, cick Find Next. To move to a named ce, range, or workbook eement On the formua bar, cick the Name box arrow, and then seect the named eement. Or 1. In the Find & Seect ist, cick Go To (or press Ctr+G). 2. In the Go To diaog box, cick a named eement in the Go to ist, and then cick OK.

31 1.2 Navigate through worksheets and workbooks 13 To move to a ocation that has a specific property 1. In the Find & Seect ist, cick Go To Specia (or cick Specia in the Go To diaog box). 2. In the Go To Specia diaog box, cick the property for which you want to search, and then cick OK. Inserting hyperinks Exce worksheets can incude hyperinks that provide a quick way to connect to reated information or to create a pre-addressed emai message. You can create a hyperink from any ce content to any of the hyperink ocations supported by the Office 2013 programs another ocation on the worksheet, in the workbook, in an externa document, or on the web. By defaut, hyperinks are formatted as underined, coored text. (The active and foowed hyperink coors are specified by the theme.) Cicking the hyperink text in the ce that contains the hyperink dispays the hyperink target. Tip To seect a ce that contains a hyperink, cick part of the ce away from the hyperink or cick and hod down the mouse button unti the pointer changes to a pus sign.

32 14 Chapter 1 Create and manage workbooks and worksheets To create a hyperink to a webpage Enter a URL in the ce, and then press Enter. Or 1. Seect the ce or eement from which you want to ink. 2. On the Insert tab, in the Links group, cick the Hyperink button (or press Ctr+K). 3. In the Insert Hyperink diaog box, in the Link to ist, cick Existing Fie or Web Page. 4. In the Address box, enter the URL of the webpage you want to ink to. Or Cick the Browse the Web button (the button abeed with a gobe and magnifying gass). In the web browser window that opens (not a previousy open window), dispay the webpage you want to ink to, and cick the Insert Hyperink diaog box to copy the webpage address from the browser address bar to the Address box of the diaog box. Then minimize or cose the browser window. Tip If the webpage address doesn t copy to the Address box in a vaid format for exampe if the webpage is on a Microsoft SharePoint site manuay copy the address from the browser address bar to the Address box of the Insert Hyperink diaog box. 5. If you want to dispay text other than the target when a user points to the hyperink, cick the ScreenTip button, enter the ScreenTip text, and then cick OK. Tip When inserting a hyperink from a ce that contains text (not numeric data), the Text To Dispay box is active. You can change the text in the ce by entering aternative text in the Text To Dispay box. 6. In the Insert Hyperink diaog box, cick OK. To create a hyperink to an existing fie 1. Seect the ce or eement from which you want to ink. Then cick the Hyperink button (or press Ctr+K). 2. In the Insert Hyperink diaog box, in the Link to ist, cick Existing Fie or Web Page. 3. In the Look in area, browse to the fie you want to ink to. 4. In the Insert Hyperink diaog box, cick OK.

33 1.2 Navigate through worksheets and workbooks 15 To create an Exce workbook and a hyperink to it 1. Seect the ce or eement from which you want to ink. Then cick the Hyperink button (or press Ctr+K). 2. In the Insert Hyperink diaog box, in the Link to ist, cick Create New Document. 3. In the Name of new document box, enter a name for the workbook. Tip Do not enter the fie extension. The Create New Document hyperink in an Exce workbook automaticay creates an Exce workbook. 4. To create the document in a foder other than your Documents foder, cick the Change button. Then, in the Create New Document diaog box, browse to the foder in which you want to save the fie, and cick OK. 5. In the When to edit area, do one of the foowing: m Cick Edit the new document ater to create a bank workbook. m Cick Edit the new document now to create a workbook and open it in Exce. 6. In the Insert Hyperink diaog box, cick OK. To create a hyperink to a worksheet or named range within the workbook 1. Seect the ce or eement from which you want to ink. Then cick the Hyperink button (or press Ctr+K). 2. In the Insert Hyperink diaog box, in the Link to ist, cick Pace in This Document. 3. In the Or seect a pace in this document box, cick the heading or bookmark you want to ink to. 4. In the Insert Hyperink diaog box, cick OK. To create a hyperink that creates a pre-addressed emai message 1. Seect the ce or eement from which you want to ink. Then cick the Hyperink button (or press Ctr+K). 2. In the Insert Hyperink diaog box, in the Link to ist, cick E-mai Address. 3. In the E-mai address box, enter the emai address of the message recipient. 4. In the Subject box, enter the message subject. 5. In the Insert Hyperink diaog box, cick OK.

34 16 Chapter 1 Create and manage workbooks and worksheets Practice tasks The practice fies for these tasks are ocated in the MOSExce2013\Objective1 practice fie foder. Save the resuts of the tasks in the same foder. Open the Exce_1-2a workbook, and compete the foowing tasks on the Product List worksheet by using the techniques described in this section: m Move to the first ce that contains a comment. m Move to the ce range named Berry_bushes. m Move to ce F13. m Create a hyperink from ce F13 to the ce range named Berry_bushes. m Move to the ce at the intersection of the ast active row and coumn in the worksheet. Open the Exce_1-2b workbook, and compete the foowing tasks on the Empoyees worksheet: m In ce C12, enter a hyperink to the website ocated at m Edit the hyperink so that the ce dispays Pease visit our website instead of the URL. 1.3 Format worksheets and workbooks Modifying page setup You can contro the basic footprint of printed worksheets by defining the paper size and orientation, changing the page margins, and changing the space aocated to the header and footer. By configuring these page setup options, you define the space that is avaiabe for the content on an individua page when it is printed or dispayed in Print Layout view. Tip If your content doesn t fit within the aocated area, you can adjust the way it fits on the page by scaing it, either from the Page Setup tab or from the Print page. For more information, see section 1.5, Configuring worksheets and workbooks to print or save.

35 1.3 Format worksheets and workbooks 17 To change the page margins 1. On the Page Layout tab, in the Page Setup group, cick the Margins button. 2. On the Margins menu, do one of the foowing: m Cick the standard margin setting you want. m Cick the Custom Margins command. Then on the Margins page of the Page Setup diaog box, specify the Top, Bottom, Left, and Right margins, and cick OK. To change the page orientation On the Page Layout tab, in the Page Setup group, cick the Orientation button, and then cick Portrait or Landscape. To set a standard paper size On the Page Layout tab, in the Page Setup group, cick the Size button, and then cick the paper size you want. To set a custom paper size 1. On the Page Layout tab, in the Page Setup group, cick the Size button, and then cick More Paper Sizes. 2. On the Page page of the Page Setup diaog box, cick Options. 3. On the Paper/Quaity page of the Printer Properties diaog box, in the Paper Options area, cick Custom. 4. In the Custom Paper Size diaog box, enter a name for the custom size, enter the width and ength of the paper, specify the units of measurement, cick Save, and then cick Cose. 5. Cick OK in each of the open diaog boxes. Tip The avaiabe print settings depend on the currenty seected printer.

36 18 Chapter 1 Create and manage workbooks and worksheets Inserting page eements You can dispay information on every page of a printed worksheet, and aso in Page Layout view, by inserting it in the page headers and footers. You can have a different header and footer on the first page or different headers and footers on odd and even pages. When you create a header or footer, Exce dispays the workbook in a view that is simiar to Page Layout view, and the Design too tab appears on the ribbon. An active header or footer is divided into three sections in which you can enter information either manuay or from the Design too tab. (The commands on the Insert tab are not avaiabe whie the header or footer is active for editing.) You can enter document information and properties such as the current or tota page number, current date or time, fie path, fie name, or sheet name from the Design too tab, or you can enter and format text the same way you woud in the worksheet body. You can aso insert an image, such as a company ogo. If you want to dispay and print an image or text on a worksheet, for exampe to denote draft or confidentia information or to indicate copyright ownership, you can simuate a watermark in the foowing ways: Insert a graphic in the header or footer. The advantages of this method are that the graphic appears on a printed pages, and you can easiy appy a wash out effect so that it ooks ike a true watermark. A possibe disadvantage is that the graphic is anchored in the header or footer rather than centered on the page. Important If you anchor the graphic in the footer, you must incude some content in the header, or the graphic wi not be visibe in the content area. Insert a background image on the worksheet. The advantage of this method is that the image appears on a printed pages. The disadvantage is that Exce ties background images, so you must either choose a page-sized image or an image that repeats gracefuy. You must aso manuay appy any washout effects before seecting the image. Insert a WordArt object on the worksheet. The advantages of this method are that it provides a simpe way of creating and formatting text that is appropriate for a watermark, you can position it anywhere on the page, and you can rotate the WordArt object however you want. A possibe disadvantage is that you must pace the WordArt object on each page on which you want it to appear.

37 1.3 Format worksheets and workbooks 19 To insert content in the page header and footer 1. On the Insert tab, in the Text group, cick Header & Footer, or in Page Layout view, cick Cick to add header. 2. Cick the eft, center, or right header section. Then do any of the foowing: m To insert a document property in the active header section, seect document information from the Header ist in the Header & Footer group on the Design too tab, or cick a button in the Header & Footer Eements group. m in the Header & Footer Eements group, cick Picture, and then browse to the oca or onine picture you want to dispay in the active header section. m Manuay enter information in the active header section. 3. To dispay different headers on the first and foowing pages, or on odd and even pages, seect the corresponding check box in the Options group, and then insert the header information you want for each set of pages.

38 20 Chapter 1 Create and manage workbooks and worksheets 4. To move to the footer, cick Cick to add footer on any page, or on the Design too tab, in the Navigation group, cick the Go to Footer button. 5. To cose the header and footer areas, cick in the workbook body. Tip If you decide to insert a header or footer just before printing, you can do so from the Header/Footer page of the Page Setup diaog box, which is accessibe from the Print page of the Backstage view. To edit the header or footer Activate the header or footer, and then make your changes. To simuate a picture watermark by adding a picture to the header or footer 1. Activate the header or footer and cick the eft, center, or right section in which you want to anchor the watermark. 2. On the Design too tab, in the Header & Footer Eements group, cick Picture, and then browse to the oca or onine picture you want to dispay as a watermark. 3. With &[Picture] seected in the header or footer, in the Header & Footer Eements group, cick Format Picture. 4. On the Size page of the Format Picture diaog box, set the height and width of the picture so that it is approximatey the size of the page (or the size you want it to extend from the anchor ocation). 5. On the Picture page of the Format Picture diaog box, in the Image contro area, cick Washout in the Coor ist. Make any other coor adjustments you want, and then cick OK. To simuate a picture watermark by adding a background picture 1. On the Page Layout tab, in the Page Setup group, cick the Background button. 2. From the Insert Picture diaog box, ocate and insert the picture fie you want to use as the background. (Use standard techniques to ocate a fie on your computer or onine.) To simuate a text watermark 1. On the Insert tab, in the Text group, cick the WordArt button. 2. In the WordArt gaery, cick a transparent text stye. 3. Enter the text of the watermark. 4. Adjust the rotation, size, and ocation of the WordArt object as necessary.

39 1.3 Format worksheets and workbooks 21 Changing workbook themes and coors You can enhance the ook of an entire workbook by appying a predefined theme a combination of coors, fonts, and effects. In the Themes gaery, you can point to a theme to dispay a ive preview of its effect on the workbook eements before you appy it. If you ike certain aspects of different themes (for exampe, the coors of one theme and the fonts of another), you can mix and match theme eements. If you create a combination of theme eements that you woud ike to use with other worksheets, you can save the combination as a new theme. After you save a theme in the defaut Document Themes foder, the theme is avaiabe in the Custom section of the Themes gaery. To appy formatting to severa worksheets at once, group the worksheets, and then perform the formatting operation. To appy a theme to a worksheet 1. On the Page Layout tab, in the Themes group, cick the Themes button. 2. In the Themes gaery, cick the theme you want.