Page 1 NATIONAL PAYROLL OFFICE QUICKPAYS Created by Finance Page 1 f 5 QMS_Quickpays Initial date: 1 June 2012 Reviewed: 09 December 2014 Printed cpies f this dcument are nt cntrlled. Refer t the HCA intranet t ensure that this is the current versin.
Page 2 QUICKPAY Quickpay is designed t quickly turn arund payments fr shifts yu have just cmpleted. Quickpay is available fr all staff wrking casually at Healthcare Australia An Administratin fee f $3.00 will be charged fr each Quickpay requested per daily payrll prcess batch (ie if yu have 3 quickpays prcessed in the same payrll batch/day nly 1 fee is charged) T qualify fr quickpay the table belw refers t the start time f yur shift, nt the finish time. If yu are uplading yur timesheet via the ehca app r ehca website there is n time restraints put n the age f a shift eligible fr quickpay The table belw refers t shifts that qualify fr quickpay that are submitted via email, fax, hand delivered r psted PROCESSING DAY Wrked Sunday SHIFTS THAT QUALIFY FOR QUICK PAY IN CURRENT WEEK Wrked Wrked Wrked Wrked Wrked Mnday Tuesday Wednesday Thursday Friday Wrked Saturday Mnday Tuesday Wednesday Thursday Friday
Page 3 HOW DO I REQUEST A QUICKPAY? On yur Timesheets Place an X in the Quickpay bx (tp right hand crner f Agency Cpy f yur Time Sheet). If uplading yur image via the ehca app r ehca website slide/tick the Quickpay bx and als place an X in the Quickpay bx (tp right hand crner f Agency Cpy f yur Time Sheet). If submitting via an electrnic timesheet slide/tick the Quickpay bx The shift must be finished befre submitting yur timesheet, if the shift des nt finish until after 12nn it will nt qualify fr Quickpay until the fllwing days prcessing. Submit yur Time Sheet t payrll befre 12 nn by either The ehca app r ehca website fr instructins refer http://www.healthcareaustralia.cm.au/ehca-app Email payrll@healthcareaustralia.cm.au Fax 1300 732 318 Hand deliver t 35 King William Rad Adelaide (in the utside pst bx r the bx at receptin) Australia Pst (Quick pays submitted by Australia Pst will nly qualify if received int the Adelaide Office by Australia pst befre the 12 nn cut ff)
Page 4 USEFUL QUICKPAY INFORMATION Quickpays are treated as an advance n yur next weeks pay therefre any grss earned in the fllwing week will be added t yur Quickpay and the tax will be recalculated. Tax will be calculated as per the ATO weekly tax table. Bking errrs, Rate Adjustments, Travel payments, Educatin Sessins, On Calls, Call uts, Tp Up Payments, Sleep ver, Passive shifts & Incentive Payments cannt be prcessed as Quickpay. Staff receiving Wrkcver payments cannt elect Quickpay. Staff paying Child Supprt cannt elect Quickpay All ther utstanding deductins will be deducted frm first pay prcessed. If the deductin is a % it will be deducted frm each pay prcessed. Quickpay ptin is nt available fr VID withdrawals. VID will nt apply t shifts prcessed in Quickpay (ie. Ttal value f shift will be paid, n accrual r tp up will ccur). Individual payslips fr each quickpay transactin will be available nline at the end f each week. Staff shuld phne their financial institutin t cnfirm that payment has been received. Staff cannt ring thrugh and change Quickpay decisin after timesheet has been actined by payrll. Quickpays will nt be prcessed n a gazetted Suth Australian public hliday and n nminated days fllwing public hlidays, advance ntice will be prvided n ehca and payslips t ntify f these dates several weeks prir t the public hliday/s.
Page 5 QUICKPAYS AND TAX Tax n Quickpays is calculated n an accumulated grss fr the pay week As yur weekly accumulated grss pay increases s des the amunt f tax that must be withheld. The example belw cnsists f an emplyee receiving a Grss Payment f $300 each day fr 5 Quickpays plus a nrmal pay. PROCESSING DAY TYPE OF PAY Grss Amunt Accumulated Grss fr the week Tax n Accumulated Grss Tax withhled frm the payment Net Payment Mnday QP $ 300 $ 300 $ 0 $ 0 $ 300 Tuesday QP $ 300 $ 600 $ 59 $ 59 $ 241 Wednesday QP $ 300 $ 900 $ 148 $ 89 $ 211 Thursday QP $ 300 $ 1,200 $ 252 $ 104 $ 196 Friday QP $ 300 $ 1,500 $ 356 $ 104 $ 196 The fllwing Thursday NP $ 300 $ 1,800 $ 471 $ 115 $ 185 QP = Quick Pay NP = Nrmal Weekly Pay Frm this example yu can see hw we have added each pay fr that week tgether and based n the ATO's sliding scale fr tax each tax amunt we are required t withhld varies as the accumulated changes. We als take int accunt the amunts that we have previusly withheld fr the current pay week. A Quickpay is a pay advance fr the next weeks nrmal pay perid