NASP Pr Turnament Instructins Updated 11/4/13 - NASP Pr Turnament Step by Step It is HIGHLY recmmended that yu read and fllw these instructins. Als, print these instructins and have them available at yur turnament site fr reference. Phne supprt is available if yu have any questins r prblems with the NASP PRO sftware during yur turnament. Patrick O Cnnell patrick.cnnell@utlk.cm - 859-576-9578 (The Expert) Chip Quarles chipq@live.cm - 502-229-2252 Step by Step fr the turnament prcess Turnament Online Registratin Setup Several weeks prir t yur intended turnament As sn as yu have the dates set fr yur turnament, g t naspturnaments.rg, click n List/Run a Turnament, select List a Turnament, and g t Optin 3: NASP PRO and dwnlad the Land Based setup frm. Fill ut the frm cmpletely and email t supprt@naspturnaments.rg r chipq@live.cm Cntact supprt@naspturnaments.rg r chipq@live.cm if yu have any questins. In a few days, yu will receive an email with a link t review yur turnament setup. NASP PRO Hardware and Sftware Setup There are a cuple things yu MUST d at least 2 weeks prir t yur turnament. These are things that MUST happen prir t the turnament that naspturnaments.rg cannt supprt n turnament weekend. Step 1: Yu must install the sftware t allw the cmputer t cmmunicate with the scanner. (d nt cnnect yur scanner t the cmputer until AFTER yu install this sftware). This sftware is frm DataLink. This will nly need t be dne ne time n the cmputer. T get the sftware, g t http://datalinkupdate.cm/updates/nasp/win32/. On this page, yu will find instructins abut hw t install this sftware. This sftware is supprted by Appersn Educatin Prducts. Custmer supprt fr Appersn is Mnday Friday 10am 8pm ET. The phne number is 800-827-9219.
Step 2: Yu must update the sftware (Firmware) n yur scanner. T d this, simply cnnect yur scanner t yur cmputer using the usb cable prvided and fllw the prmpts. Detailed instructins fr this prcess can be fund at http://datalinkupdate.cm/updates/nasp/win32/firmware/. This sftware is supprted by Appersn Educatin Prducts. Custmer supprt fr Appersn is Mnday Friday 10am 8pm ET. The phne number is 800-827-9219 Step 3: The next step is t dwnlad the sftware that yu will need fr scring. T get this sftware, g t http://naspturnament.rg, lg in, select the Sftware link (in the blue area belw the nasp lg), select the NASP Pr Scring Sftware link. Fllw the instructins n that page t dwnlad the sftware. This sftware was develped and wned by naspturnaments.rg. If yu have questins, yu can submit them t supprt@naspturnaments.rg. In additin, nce yu have registered yur turnament with us, yu will receive phne numbers fr supprt. Step 4: The scring prgram sftware requires Micrsft Access 2010 t be installed n the cmputer t allw the sftware t wrk prperly. The scring prgram sftware requires Micrsft Access 2010 (r 2007) t be installed n the cmputer t allw the sftware t wrk prperly. Micrsft Office Prfessinal (2010 and 2007) includes MS Access. It can be purchased several places nline fr arund $100. This nly needs t be dne ne time n yur cmputer. This sftware is supprted by Micrsft Inc. Online Registratin Abut a week prir t yu the start f yur registratin Abut a week prir t yu the start f yur registratin, yu shuld send an email t anyne yu wuld like t invite t yur turnament. Any caches that have signed up fr the ntificatin service n naspturnaments.rg will receive a ntificatin abut yur turnament, but it is a gd idea t send ut yur wn ntificatins as well. During the registratin perid, mnitr yur turnament (see wh signs up) and send reminders t caches wh have nt yet registered. Yu can d this frm the turnament administratin buttn. Yu will see this buttn when yu view yur turnament page if yu are lgged int naspturnaments.rg. If yu ntice any incrrect infrmatin (wrng teams enter yur turnament ), reprt that infrmatin t supprt@naspturnaments.rg Participant Dwnlad and NASP PRO scring sftware cnfiguratin When the registratin perid clses A few days prir t yur turnament, the registratin perid will clse. As sn as yur registratin fr yur turnament clses, yu shuld
lg n t naspturnaments.rg web site G t yur turnament page and click the administer buttn. select the Participant Dwnlad buttn n the main administrative screen Select the Dwnlad buttn (if an errr message appears, yu will need t crrect the issues befre yu can dwnlad. The typical errrs are if archers have nt been assigned t a flight r flight spt. Yu will need t either place the archer in a flight r remve the archer. when the save dialg bx pens, select Save As Save the file as NASPArchers.csv and save it t a lcatin where yu can find it again later. Open the NASP_Pr database n yur desktp. Select the Set Turnament Parameters buttn. Set the parameters fr yur turnament. Please nte that these parameters shuld match the parameters used fr the nline registratin phase f yur turnament. If yu are running an individual nly turnament, yu can set the MaxTeamSize parameter t 999. Once the parameters are set, yu can clse the frm by selecting the clse frm in the tp right crner f the frm. This nly needs t be dne ne time fr the entire turnament. Select the Set Divisins fr Grades buttn. This allws yu t grup grades by divisins. The default is the natinal standard, but it can be mdified. Once the parameters are set, yu can clse the frm by selecting the clse frm in the tp right crner f the frm. This nly needs t be dne ne time fr the entire turnament. Select the Pre-Turnament Setup buttn. Select the Select file buttn and find and select the NASPArchers.csv file yu saved in the step abve. Select the Imprt turnament data when it asks Are yu sure yu want t imprt new shter infrmatin?, select Yes. Yu shuld get a ppup that says All Shters were successfully assigned t a lane. Select Ok than click the clse frm in the tp, right crner f the screen. This will return yu t the main menu. When yu have cmpleted the target assignment prcess, yu can select the Reprts buttn and print name tags and rsters. The name tags can be placed n the archer s shirt and/r n the screcard. If placed n the screcard, it MUST be placed in the signature area f the screcard. It must nt be placed in any f the bubble areas. The name tags are designed fr Avery 8160 labels (3 wide by 10 dwn 30 labels per sheet label size 1 x 2 5/8 ). Scring the Turnament Turnament Day On turnament day, the database is used fr updating/changing archer infrmatin and prcessing screcards and printing reprts.
First, we will discuss adding a new shter and/r changing a shter s infrmatin. Please select the Update Shter Inf/Add a Shter buttn. If yu need t crrect a shter s infrmatin r replace ne shter with anther shter, simply enter the shter number fr the shter yu want t change in the Shter_N field in the search criteria sectin f the frm and select the Search buttn. When the recrd is displayed, just change the infrmatin n the frm as needed and then clse the frm by selecting the clse frm in the tp right crner f the frm. If yu need t add a new archer t a flight (yu are nt replacing anther archer), select the flight that yu want frm the Flight drpdwn in the search criteria sectin f the frm and select the Find Vacant Slts buttn. If there are any vacant slts in the flight selected, the bttm half f the frm will display an entry frm. Yu must make sure that all fields are filled in. Then fill ut a new screcard fr the archer and clse the frm. Nw, we will discuss hw t prcess the screcards. On the day f the turnament, yu need t create a flder named Screcards smewhere n yur cmputer in a lcatin yu can remember and find easily. This nly needs t be dne ne time fr the entire turnament. After the cards fr each flight are scanned, they shuld be exprted and saved in this flder. Only the exprted screcard files shuld be saved in this flder. They shuld all have a.csv file extensin. After the file is exprted frm each flight, yu shuld select the Prcess ScreCards buttn in the database. Then verify that the Scre Card Flder is named crrectly and matches where yu have saved the screcards. Then, select the Prcess Scres buttn. If any errr messages are displayed, the errrs need t be crrected and Prcess Scres buttn selected again. After all errrs are crrected and the files are prcessed successfully, yu can clse the frm by selecting the clse frm buttn in the tp right crner f the frm. Then select the Reprts buttn and run the reprts n the right side f the frm as needed. Step by step instructins fr each flight n turnament day. This prcess needs t be fllwed fr each flight. It is very imprtant t make sure yu reset and clse datalink after each exprt (it resets datalink and will prevent cards frm appearing in the database multiple times). Make sure yu put the ink cartridge in the scanner. That will allw the scanner t print the shter number n the card and it can be verified fr accuracy. Turnament day scanner instructins. (this is fr scanning n turnament day, after the scanner has been successfully cnnected t the laptp) During each flight, have smene cunt the number f archers shting in the flight. At the cnclusin f the flight. (with the scanner and laptp cnnected) 1. cllect the screcards
2. cunt the screcards (if the cunt des nt match the expected number, find the missing card(s)) 3. launch datalink (start, prgrams, Appersn educatin prducts, nasp, nasp) 4. make sure the scanner is cnnected (green dt in lwer left crner, message scanner cnnected ) 5. the scanner display shuld say data cllectin mde 6. scan yur first card, the laptp shuld nw display ID number (shter number), ttal scre, ten cunt and Q1,Q2.. (each arrw scre) 7. if the laptp des nt display this infrmatin, clse datalink (d nt save anything) and start ver in step 3 8. scan all f the cards (crrect any card errrs and write n the back f the card what was dne t crrect the prblem ex blank rw 4,3 bubbled zer r duble bubble, 3,2 erased 10) 9. after the cards are scanned, make sure the prcessed cunt n the scanner display and the rw cunt n the laptp match the ttal number f cards expected (frm step 2) 10. if the numbers d nt match and if the prblem cannt be fund/crrected, clse datalink, d nt save anything and start ver in step 3 11. if everything is kay, click exprt. 12. save the file in yur screcard flder and name it based n the flight number (ex. Flight1.csv) then click save, click k 13. Select reset scanner then select reset scanner. clse datalink 14. pen the MS access database (NASP_Pr.accdb). 15. Select the Prcess ScreCards buttn. 16. Verify that the Scre Card Flder is named crrectly and matches where yu have saved the screcards. 17. Select the Prcess Scres buttn 18. If any errr messages are displayed, the errrs need t be crrected and Prcess Scres buttn selected again (step 17) 19. if n errrs are displayed, clse the frm Prcess Scres by selecting the X in the tp right crner f the frm 20. Then select the Reprts buttn and run the reprts n the right side f the frm. Print any reprts yu want 21. clse the access database. 22. srt the cards by team (if pssible). 23. let the caches review the reprts, make sure they gt scres fr all archers they had cmpete (if nt, they may have a misbubbled card r lst card, find and crrect) Let the caches review the cards if they want but d nt release the cards. (yu may need them if an issue arises later) 24. When caches apprve the results, yu can pst results fr the public if yu wish.
Finish Up After the turnament Select the exprt results buttn. Verify that the exprt lcatin fr the files is crrect and select the exprt results buttn. Then email the exprted files t supprt@naspturnaments.rg.