AMWA Chapter Subgroups on LinkedIn Guidance for Subgroup Managers and Chapter Leaders, updated

Transcription

1 AMWA Chapter Subgrups n LinkedIn Guidance fr Subgrup Managers and Chapter Leaders, updated Chapters may nt have an independent grup n LinkedIn, Facebk, r ther scial netwrking site. AMWA prvides subgrup pages fr each chapter thrugh the AMWA Grup LinkedIn page. 2. Each chapter is respnsible fr maintaining its subgrup page. Apprved chapters lgs may be upladed t the subgrup page. 3. Fr a successful nline cmmunity, AMWA recmmends that smene (1-2 peple) serve as a manager f the subgrup t ensure that there is smene cnducting frequent reviews f the page t answer any questins that may arise. Managers pst annuncements, mnitr discussins (as needed), and act n requests t jin (if applicable). The wner f every subgrup will be an AMWA staff member, currently AMWA s Deputy Directr. 4. Chapter Subgrups must adhere t the AMWA main LinkedIn grup rules. Grup rules can be fund by clicking the i fr infrmatin and settings icn in the header area f the grup page. Then click n grup rules. There are tw exceptins: Chapters may chse t restrict their subgrup available t members nly. Chapters may chse t allw fr jb pstings t supprt their chapter-based jb psting service. 5. In rder t jin a chapter subgrup, an individual must first be a member f the main AMWA LinkedIn discussin grup. The main AMWA LinkedIn discussin grup is pen t bth members and nnmembers. Chapters are empwered t make their wn determinatin regarding wh is allwed t jin their respective chapter LinkedIn subgrups. Allwing nn-amwa members int a subgrup can be a tl fr utreach fr the chapter, and thus a chapter may decide t pen membership t AMWA members and nnmembers alike. In this case, requests t jin the grup may be handled thrugh autapprval in LinkedIn. Chapters that pst jb annuncements n their LinkedIn subgrup and view jb annuncements as a member benefit may wish t restrict their membership t chapter members nly r AMWA members nly. Restricting a chapter subgrup t members nly is a manual prcess that must be managed by a vlunteer. The vlunteer must cnfirm the persn s membership either thrugh the chapter s membership rster r thrugh AMWA s Online Membership directry. It will als be necessary t peridically review membership status f thse in the grup and remve thse whse membership has expired. Chapters receive peridic, twice-mnthly, membership updates frm AMWA HQ. These updates may prve useful t efficiently check the eligibility f LinkedIn subgrup members. 6. LinkedIn Grup Managers may mdify their wn grup settings and templates. AMWA staff is available t review grup settings and prvide supprt if questins arise.

2 Managing Yur Subgrup Quick Tips At the tp f yur grup s hme page, click Manage. At the left f the page, nte the tls mst relevant t AMWA chapters: Requests t Jin Lets yu apprve r decline pending requests t jin. Dn t click Decline and Blck : it frever blcks a persn frm jining. Send an Annuncement Sends a message t all members in yur grup. Subgrups are separate frm the main grup. Messages sent t the subgrup are nt psted t the main grup, and vice versa. Send Invitatins Lets yu invite peple t jin yur grup. Templates Lets yu create an autmated message t peple wh request t jin (t tell them yu ll apprve them as sn as pssible) and t peple whse membership has just been apprved r denied. Welcme message Please create a welcme fr anyne wh jins the grup. If the grup is set t autmatically accept requests t jin, this welcme will be sent when they request t jin. If the grup is set s that requests t jin must be apprved, this welcme will be sent when the manager apprves the request. The welcme shuld reference the AMWA main grup rules as well any unique cnsideratins fr yur chapter s subgrup. Decline message If yur chapter decides t restrict the grup t AMWA members nly, please create a decline message. The decline message shuld be friendly and supprt interested parties in learning mre abut AMWA and hw t jin. If the grup is pen, a decline message will nt be needed. Grup Rules Add a nte in yur subgrup area that the AMWA chapter subgrup adheres t the rules f the AMWA natinal grup. These rules may be updated frm time t time by the rganizatin and will be updated t the rules link n the main site. Then yu can cpy/paste the rules as they exist nw with a nte "Rules as f TODAY S DATE". Yu may als nte any exceptins t thse rules as identified in this guidance dcument. If yu have any questins r cncerns abut hw LinkedIn perates, please cntact the AMWA membership team at membership@amwa.rg.

3 Sample Grup Settings. Please nte that these LinkedIn subgrup settings are prvided as an example and are nt necessarily recmmendatins. Grup Settings Enable the Discussins and News features. Enable the Prmtins Feature. Enable the Jbs Feature. Allw LinkedIn t mve jbs autmatically ut f the Discussins area t the Jbs area. t the Prmtins area. Allw LinkedIn t mve prmtins autmatically ut f the Discussins area Autmatically remve cntent flagged as inapprpriate by grup members. Number f 3 flags: Discussins and cmments cannt be retrieved nce remved. Permissins: Members f this grup: Free t pst (discussins, prmtins, jbs and cmments). Free t pst prmtins, jbs, cmments nly, and submit everything else. Free t pst jbs, cmments nly, and submit everything else. Free t pst cmments nly and submit everything else. Submit everything fr apprval. Anyne n LinkedIn: Free t pst cmments, and submit discussins fr apprval. Submit bth cmments & discussins fr apprval. Submit cmments fr apprval nly (n discussins allwed). N cntributins allwed. Restrictins: Require mderatin fr new grup members. Number f days that a persn is new t the 3 grup: days Require mderatin fr new peple n LinkedIn. Number f days that a persn is new t 3 LinkedIn: days Require mderatin fr peple with few r n cnnectins. Membership: Aut-Jin: Any member f LinkedIn may jin this grup withut requiring apprval frm a manager. Users with few r n cnnectins will require apprval frm a manager t jin the grup. Display this grup in the Grups Directry.

4 Allw members t display the lg n their prfiles. Request t Jin: Users must request t jin the grup and be apprved by a manager. Language: English Lcatin: This grup is based in a single gegraphic lcatin. * Owner srager@amwa.rg

5 Autmatic Templates Autmated messages can be set fr thse wh jin the subgrup. This is a great pprtunity t welcme new participants in the grup. The welcme message shuld be friendly and engaging. Since LinkedIn grup rules are difficult t find, welcme messages als prvide the pprtunity t alert participants as t any imprtant rules f cnduct. The fllwing templates frm the AMWA LinkedIn main grup are prvided as a guide. Welcme message template frm main AMWA grup: Message Title: Welcme t the AMWA LinkedIn Discussin Grup Dear Clleague, Welcme! Thank yu fr jining the American Medical Writers Assciatin LinkedIn grup. Participatin in this grup is subject t the Grup Rules. Please take a mment t review the Grup Rules befre beginning t pst discussins r cmments. We hpe yu will enjy and participate in this grup. Please nte that jb ntices may nt be psted n the AMWA LinkedIn grup site. Instead, they shuld be psted fr a small fee in the Jbs Online feature f the AMWA website ( Self-prmtin and ther frms f advertising are als nt allwed n this site. AMWA ffers an nline Freelance Directry fr thse wrking in the medical writing field t prmte their businesses and services. Mre infrmatin n the AMWA Freelance Directry is available at General advertising infrmatin may be fund in the nline media kit at Please cntact us if yu have questins abut ur LinkedIn grup r wuld like t make suggestins abut hw we can imprve it. Be sure t "Fllw" ur AMWA LinkedIn Cmpany page fr updates n the activities, prducts, and services AMWA ffers t supprt yur prfessinal netwrking, educatin and career develpment needs. Sincerely, First Last AMWA Chapter LinkedIn Grup manager In additin t the autmated welcme messages, LinkedIn grup managers may wish t persnally welcme new members t the discussin grup. This welcme can be quite simple and yet encurage new members t participate actively in the subgrup. Initial Message: Hell and thank yu fr jining the LinkedIn grup fr the XXX Chapter f AMWA. We re a friendly bunch and wuld lve t get t knw yu, s please take a mment t intrduce yurself n the grup discussin page.

6 Decline message template (frmerly used by the AMWA LinkedIn grup): Subject Line: Yur Request t Jin the AMWA Chapter LinkedIn grup Dear Clleague, Thank yu fr yur request t jin the AMWA Chapter LinkedIn grup. This grup is pen nly t AMWA members wh are current with their dues, s we have regretfully declined yur request t jin at this time. AMWA ( welcmes new members, and we encurage yu t jin r rejin. Funded in 1940, AMWA is the leading prfessinal rganizatin fr medical cmmunicatrs. It can help yu: Learn abut emplyment and freelance pprtunities Advertise a freelance business Sharpen r expand yur skills in highly regarded educatin prgrams Netwrk with >5,000 medical cmmunicatrs thrugh 19 chapters in the US and Canada Stay infrmed abut issues and trends that affect the prfessin Get discunts n meetings, publicatins, and ther prducts Fr mre infrmatin abut AMWA, please visit T learn mre abut the Chapter, please visit ur site at Sincerely, First Last AMWA Chapter LinkedIn Grup manager The decline message can als be simple. This example is currently in use by a chapter. Decline Message: Hell and thank yu fr yur interest in the AMWA XXX Chapter s LinkedIn Grup. Unfrtunately at this time, membership t this grup is limited t active members f the American Medical Writers Assciatin natinal rganizatin, and we were unable t cnfirm yur membership. If yu believe we are in errr, please cntact MANAGER NAME thrugh LinkedIn and she will attempt t reslve the prblem. If yu are nt an AMWA member, but are interested in ur rganizatin, please visit fr mre infrmatin. Thanks again! If the chapter is restricting the grup and is managing requests t jin, a simple autmatic message can be used: Request t Jin Message: Hell and thank yu fr requesting t jin the AMWA XXX Chapter s LinkedIn grup. We will prcess yur request as sn as pssible, usually within a week.