Weddings in 2016 Congratulations on your forthcoming Wedding! We know that you want your wedding to remain a perfect memory...that is why, at Hilton Newport, we approach each individual wedding with this in mind. You are assured of a genuine, professional interest in your preparations, and during the build-up to your big day our caring staff will ensure that everything runs smoothly. From the moment you arrive, until the last of your guest s leave you will have a day to remember. Our experienced team will attend to your every detail, so you can relax and enjoy your celebration. At Hilton we know that no two weddings are the same and every couple looks for something different; therefore we will go out of our way to ensure you get exactly what you want. How to Book Once you have received this brochure and you are interested in viewing the hotel and its facilities, please call the office to arrange a suitable time for us to meet and discuss your requirements. Once you have decided on a date for your wedding, we can provisionally hold the space for 7 days without any commitment. Once you are ready to confirm, a 500.00 non-refundable & non-transferable deposit will be required to secure the date. A contract will then be issued detailing the arrangements to date. Minimum numbers will apply. Please be advised on rare occasions the Hilton Newport may accommodate two Weddings on one day. 1
Our Brochure Page 3...Civil Ceremony & Registrar Details A Guide to Civil Ceremonies at the Hilton Newport and how to book yours Pages 4-5...Traditional Wedding Etiquette Whether you choose the traditional running order or decide to do something completely different, our guide to wedding etiquette should help you decide. Page 6..Essential Wedding Checklist Our suggestions to help you plan the perfect day Page 7..The Crystal Package The inclusive day wedding package Page 8..The Ultimate Package The inclusive day & evening package Page 9. The Platinum Package The premium inclusive day & evening package Pages 10-12...Adults Wedding Breakfast Menu Page 13..Children s Wedding Breakfast Menu Page 14...Gold Evening Package The inclusive evening wedding package Page 15...Hot Fork Buffet Menu Page 16 Evening Finger Buffet Menu 2
Civil Ceremonies We have the facilities to hold Civil Ceremonies on the premises, as all of our function rooms are licensed to hold a Civil Ceremony. The room hire charge includes provision of clothed registrar s table, flowers, signing table and theatre style seating. Severn Suite up to 300 people 500.00 Severn 1 & 2 up to 120 people - 275.00 Langstone Suite up to 70 people - 275.00 Monmouth Suite up to 28 people - 150.00 Caerleon Suite up to 10 people - 100.00 Booking Your Registrar You will need to contact the registrar direct to book your date and times. Contact details are as follows: Ms S McCarthy, Deputy Superintendent Registrar, The Mansion House 4 Stow Pak Circle Newport NP20 4HE Telephone 01633 414770 3
Traditional Wedding Etiquette Nowadays, wedding receptions can be as informal as you wish. However, many couples like to acknowledge traditional wedding etiquette. We have put together some useful information and your Wedding Adviser and Wedding Host will be delighted to help and advice on the formalities to ensure everything runs smoothly. The receiving line... A formal greeting should be as follows: Bride s Mother & Groom s Father Groom s Mother & Bride s Father Bride & Groom Best Man & Bridesmaids Once the meal is announced All the guests enter the wedding suite. Once they have been seated, the Top Table guests then follow them. The Bride and Groom are then presented. Grace may be said before the meal commences. The Top Table... The bridal party should be seated in the following order: Best Groom s Bride s Bride Groom Bride s Groom s Chief Man Mother Father Mother Father Bridesmaid 4
The cutting of the cake... This is announced by the Wedding Host or your formal Master of Ceremonies; occasionally someone of your choice will make a short speech. The Bride holds the knife in her right hand and the Groom places his hand over hers as they cut the first slice together. The cake is then taken away and cut into small pieces to be served with coffee. The top tier is traditionally saved for the christening of the first child. The toasts and speeches... These follow the meal and would accompany the cutting and distribution of the wedding cake. The speeches are made in the following order, being announced by the Wedding Host. The Bride s Father: Proposes a toast to the Bride and Groom The Groom: Replies on behalf of the Bride and Groom and thanks the parents of the Bride for providing the wedding, thanks the guests for their presents and toasts the Bridesmaids. The Best Man: Replies for the Bridesmaids, may read out congratulations cards and also toast the Bride s parents. and then get ready for the first dance! 5
Your Essential Wedding Checklist At Hilton we have years of experience in planning and organising all areas of your big day, here we have made some suggestions on how to successfully plan your memorable day... 18 Months to go... Set your budget and start a wedding fund Start thinking about venues 12 Months to go... Send out save the dates Set a wedding date Book a Civil Ceremony venue or Church Compile a guest list Book a reception venue Choose and order your wedding dress Choose your Bridesmaids and Best Man 9 Months to go... Book a photographer / videographer Order your perfect cake Find outfits for the men Find & book a florist Choose some Bridesmaid dresses Choose your mode of transport 6 Months to go... Reserve Hotel rooms for your guests Book a Honeymoon venue Find a Hairdresser and Make-up artist 3 Months to go... Organise menu tasting at your venue Check your passports Send out your invitations Buy Wedding Rings Create a seating plan 2 Months to go... Organise Stag and Hen Parties Choose music for your ceremony & reception Confirm your menu choices Organise your wedding stationary (place cards) Consider the guests drinks you will provide One week to go... Do final honeymoon checks and pack The day before... Pack your bag for the wedding night Arrange delivery of your cake to the venue Deliver your belongings to the venue Have a manicure, pedicure and spray tan 6
Crystal Package 2,500 Based on 50 Day Guests Inclusive of: Welcome drinks of Bucks Fizz or red or white wine Wedding breakfast room hire Three-course Wedding Breakfast menu Toast drink of sparkling white wine Printed Place cards and menus for your tables White chair covers with coordinating sash White table linen and napkins A round or square cake stand and knife Top table flower arrangement to compliment your colour scheme Hotel Wedding coordinator Menu tasting for the bride and groom Red carpet Use of our banqueting supervisor to act as your toastmaster Deluxe bedroom with a full English breakfast for the Bride & Groom Terms and Conditions: Minimum numbers of 50 adults apply and any additional guests for the day will pay: 50.00 7
The Ultimate Wedding Package 3,750 Based on 50 Day Guests and 80 Evening Guests Inclusive of: Welcome drinks of Bucks Fizz or red or white wine Wedding breakfast room hire Three-course Wedding Breakfast menu Red or white wine with your meal Toast drink of sparkling white wine Printed Place cards and menus for your tables White chair covers with coordinating sash White table linen and napkins A round or square cake stand and knife Top table flower arrangement to compliment your colour scheme Hotel Wedding coordinator Menu tasting for the bride and groom Red carpet Use of our banqueting supervisor to act as your toastmaster Evening reception room hire 8 Item finger buffet for 80 guests Resident DJ Deluxe bedroom with a full English breakfast for the Bride & Groom Terms and Conditions: Minimum numbers of 50 day guests and 80 evening guests, any additional guests for the day will pay: 50.00 and any additional evening guests will pay: 12.50 per person 8
Platinum Package 5,500 Based on 60 Day Guests and 100 Evening Guests Inclusive of: Welcome drinks of Bucks Fizz, red or white wine or Pimms & Lemonade Selection of canapés Wedding breakfast room hire Four-course Wedding Breakfast menu Red or white wine with your meal Toast drink of sparkling white wine Printed Place cards and menus for your tables and a table plan White chair covers with coordinating sash Bubble bowl centre pieces with Gerberas in your chosen colour scheme White table linen and napkins A round or square cake stand and knife Top table flower arrangement to compliment your colour scheme Hotel Wedding coordinator Menu tasting for the bride and groom Red carpet Use of our banqueting supervisor to act as your toastmaster Evening reception room hire 9 Item finger buffet for 100 guests Resident DJ Deluxe bedroom with a full English breakfast for the Bride & Groom Two complimentary double bedrooms for the night of the wedding Terms and Conditions: Minimum numbers of 60 day guests and 120 evening guests, any additional guests for the day will pay: 56.95 and any additional evening guests will pay: 13.50 per person 9
Wedding Menu Selector Please choose one starter, one main course and one dessert for the whole Wedding Party from the list below. Any vegetarians or special dietary requirements can also be catered for if known in advance. If you would like an alternative menu please do not hesitate to contact us with your ideas and we will be happy to discuss your requirements. Canapé Menu... Why not compliment your drinks reception on arrival at the hotel with a selection of Canapés. Sausage and Herb Mash Asparagus and Smoked Salmon Scrambled Egg and Chive Tartlet Prawn Won Ton Pancetta and Parmesan Beignet Smoked Chicken Caesar Cherry Tomato with Feta and Basil Risotto Nero with Scallops 4 Canapés per person 6.95 6 Canapés per person 8.95 8 Canapés per person 10.95 (Five items are included in the Platinum package) 10
Starters... Cream of Leek & Potato Soup Cream of Wild Mushroom Soup Tomato & Sweet Basil Soup Fan of Galia Melon with fruits of the forest berries and a mango coulis Chicken Liver Pâté, with a sweet onion chutney and oatcakes Buffalo Mozzarella & Beef Tomato Salad with Pesto Smoked Salmon Roulade, filled with haddock cream cheese Classic Prawn Cocktail Sorbet... Choose from: Blackcurrant, Passion-fruit, Mango, Champagne or Lemon 2.50 per person Main Course... Roast Leg of Welsh Lamb, with a redcurrant jus Roast Sirloin of Beef, with traditional Yorkshire pudding and roast potatoes Breast of Chicken stuffed with mozzarella and red pesto Traditional Roast Pork, with crackling, sage & onion stuffing and apple sauce Baked Fillet of Salmon, with a chive hollandaise sauce All Main Courses served with Chef s selection of seasonal vegetables and potatoes 11
Vegetarian Options... Tomato, Olive, Thyme & Parmesan Tart Wild Mushroom & Artichoke Risotto Tortellini Ricotta and Spinach, white wine sauce Desserts... Salted Caramel Chocolate Tart, with cream Strawberry Cheesecake Pear and Almond Tart, with clotted cream Lemon Tart with a raspberry coulis Chocolate Profiteroles, filled with Baileys cream, topped with warm chocolate sauce Individual Apple Crumble with sauce Anglaise Cheese Platter 30.00 per table A Selection of Welsh & English Cheese, Grapes Chutney & Biscuits Please be advised that menus can be subject to change 12
Children s Menu 25.00 per child, includes squash during the wedding breakfast Please choose one starter, one main course and one dessert for all children age 12 or under Children under 5 years of age are complimentary Small Bites... Cream of Tomato Soup Fresh Fruit salad with raspberry sauce Cheese on Toast Chicken Pate with whole meal toast Big Bites... Penne Pasta with vegetable and tomato sauce topped with cheese Omelette with a choice of cheese, ham, peppers or mushrooms Served with baked wedges Chicken nuggets and fries Beef Burger and fries Fish fingers with fries and baked beans Spaghetti bolognaise Sweets and Treats... Bananas and custard Chocolate Pudding with chocolate sauce Fresh Fruit Salad with ice cream Strawberry Cheesecake 13
Gold Evening Wedding Package 2,500 Based on 100 Evening Guests Inclusive of: Severn Suite Room Hire Private Bar Facility Round or square cake stand and knife Red Carpet on Arrival Select 9 items from the evening buffet menu White linen napkins and tablecloths Dedicated Wedding Coordinator Resident DJ 100 Chair covers with bows to match your colours 10 Fish bowl Centre Pieces with Gerberas or Three tier balloons per table Deluxe Bedroom on the night of the wedding for the Bride & Groom Terms and Conditions: Based on minimum numbers of 100 evening guests, any additional guests will need to pay 13.50, or 15.50 with a chair cover. 14
Hot Fork Buffet 25.00 per person Choose 2 hot dishes and 1 vegetarian option, 3 cold meats and 3 salads Hot Dishes Hoi sin marinated duck breast on noodles Chicken Tikka masala with rice Braised beef with root vegetables Kofta meat balls in tomato basil and black olive sauce Chicken and leek pie Stir fried pork Char sui with egg noodles Fillet of pangasius wrapped in Parma ham on pea risotto Spicy squid with chorizo Spanish rice Honey and sesame seeded salmon on wilted greens Piri Piri codling on leek crushed new potatoes Sweet and sour sea bass with egg fried rice Battered haddock on pea and mint puree, served with fries Vegetarian Options Quorn cottage pies Gnocchi with wild mushrooms and baby spinach Chick pea and sweet potato curry Coconut dusted tofu with spicy noodles Butternut squash and pineapple stir fry Quorn Chilli with rice 15
Cold Meats Honey Roast Ham Roast Sirloin of Beef Smoked Chicken Supreme Crown of Turkey Danish Salami Salads Rice Pasta Coleslaw Caesar Cucumber & Mint Three Bean Red Onion & Beetroot A Selection of Mini Desserts (Chocolate éclairs, strawberry tartlets, cream horns) Minimum 50 people 16
Evening Finger Buffet Barbeque Chicken Drumsticks A Selection of Mini Wraps and Sandwiches Chicken & Pepper Kebabs Vegetable Samosas Vegetable Spring Rolls Pizza Slices with various toppings Spicy Chicken Wings Onion Bhajis with Minted Yoghurt Dip Spicy Potato Wedges Cornish Pasties A Selection of Mini Quiches Goujons of Plaice with a Tartar Dip Potato Salad with Chive & Mayonnaise Dressing 17
Homemade Coleslaw Pasta Salad with French Dressing Caesar Salad Cucumber & Mint Salad with onion Dressing A Selection of Individual Mini Desserts 9 Items per person 13.50 11 Items per person 15.50 13 Items per person 16.50 18