EXHIBITORS/SPONSORS INVITATION FOR THE 32nd ANNUAL AUCSO CONFERENCE TO BE HELD AT THE UNIVERSITY OF SALFORD ON 5-7 APRIL 2016 Our 32 nd annual conference will be hosted by the University of Salford and held at the fabulous venue of Media City UK in Salford. Once again we expect to attract about 100 delegates who represent Universities from across the UK and Europe. They are usually Heads of Security, Security Managers or Facilities Managers who have responsibility for security services, and sometimes safety, emergency management or other facilities and who have purchasing authority for their area of responsibility. The exhibition is a key part of the AUCSO conference and delegates are encouraged to visit all the stands during their lunch break, morning and afternoon breaks, and at the end of each afternoon. Additionally, delegates have the option of visiting the exhibition if they do not attend some of the sessions during the day. The exhibition will be located at the conference venue with all refreshments and lunch on both days in the exhibition area, to give delegates time to visit all the stands. The conference programme will give as much time as possible for delegates to speak with all the exhibitors. We are grateful to all our suppliers who regularly exhibit at our conference and hope to see many friends return again in 2016. We also welcome new suppliers and will give any new supplier an early invitation to reserve a place, so that delegates have the opportunity to view new equipment and services, as well as meet up with their existing suppliers. Although we would like to see everyone at the conference, we are limited on space and will restrict the exhibition to about 30 stands. If we receive more than 30 applications, the Executive Committee will take into consideration the category of exhibitors (see below), so that a wide variety of equipment and services is represented to give a balanced exhibition. Those unable to exhibit in 2016 will remain on a stand by list and will also be offered an early place for 2017. Spot Prizes during the conference (programme permitting) there may be opportunities for sponsors to present a spot prize to delegates. Applications, Dates and Payments: 24 September 15 - early invitations sent to those companies who did not get a place in 2015 and to all new suppliers Replies/applications are required by 7 October 2015. 10 October 15 invitations sent to all other companies. 28 October 2015 - All exhibitor/sponsorship applications must be returned. If replies outnumber availability, the AUCSO Executive Committee will decide the allocation of stands, with the final selection confirmed to all applicants by 4 November 2015. The selected Exhibitors/Sponsors must then register and make their booking and pay the total fee by 15 January 2016. Note if payments are not received by the due date, the exhibitor will forfeit their place to another exhibitor on the waiting list.
Exhibitor Categories: 1. Locks/Keys 2. Access Control/Electronic Security Systems 3. CCTV 4. Uniforms/PPE 5. Car Parking & Vehicle Control Systems 6. Control Room furniture/equipment 7. Patrol recording equipment 8. Radios/Communications 9. Emergency call points/equipment 10. Training 11. Personal Safety / H&S equipment 12. Security Guarding/Personnel 13. Electric Vehicles/Transport 14. Facilities Management 15. Printing (security/car parking) 16. General Security equipment 17. Property Marking 18. Integrated Security Systems 19. Incident Management Software 20. Risk Management Standard Exhibition Packages 15 packages S1 S15 available @ 1,800 + VAT each Gold Exhibition and Sponsors Packages AUCSO CONFERENCE 2016 - EXHIBITOR AND SPONSORSHIP PACKAGES 10 Packages available, as listed below All Exhibitors will have: Exhibit space of 2m x 3m Table, 2 x chairs, power supply & free Wi- Fi 2 x passes for the conference Teas, coffees & lunches during the 2 day conference 2 x places at Tuesday Welcome Evening, with meal and drinks 2 x places at Wednesday Networking Evening with meal and drinks ¼ page advert in the printed conference brochure Copy of delegate list Logo with hyperlink placed on AUCSO webpage for one year Car parking available and payable locally Each Gold Sponsor will have the Standard Exhibitor Package as above, plus: 2 x places at the Gala Dinner (Thu 7 April) Company logo on the dinner menu ½ page advert in conference brochure Advertising banner placement or logo on various media (see below) G1. 2,000 + VAT Conference Brochure and Dinner Menus Sponsor to design, print and deliver the conference brochure and gala dinner menus. Full- page advert in the brochure available for this sponsor. (AUCSO will provide logo and details of conference programme). G2. 3,500 + VAT Delegate Conference Folders Good quality A4 Delegate folders with the AUCSO and the sponsors logo embossed or printed on. (Sponsor to supply a copy of their logo.) G3. 3,500 +VAT Welcome Evening Drinks opportunity to place advertising at the welcome evening venue and give a welcome to delegates. G4. 3,500 +VAT Welcome Evening Meal opportunity to place advertising at the welcome evening venue and give a welcome to delegates. G5. 3,500 +VAT Networking Evening Drinks opportunity to place advertising at the welcome evening venue and give a welcome to delegates. G6. 3,500 +VAT Networking Evening Meal opportunity to place advertising at the welcome evening venue and give a welcome to delegates. G7. 3,500 +VAT Gala Dinner, Pre- Dinner Drinks opportunity to place advertising at the conference dinner venue and place logo on dinner menus.
G8. 3,500 + VAT Gala Dinner Sponsor opportunity to place advertising at the conference dinner venue and place logo on dinner menus. G9. 3,500 + VAT Gala Dinner Wine opportunity to place advertising at the conference dinner venue and place logo on dinner menus. G10. 3,500 + VAT Gala Dinner, Entertainment opportunity to place advertising at the conference dinner venue and place logo on dinner menus. Platinum Exhibition and Each Platinum Sponsor will have the Standard Exhibitor Package, plus: Sponsors Packages 2 x places at the gala dinner (Thu 7 April) Company logo on the dinner menu 5 packages as below: P1, P2, P3 sponsors to present the awards at the gala dinner Publicity surrounding the Awards will include the Sponsors names and company logos. Press release will be given to the Security Press following the conference. Full page advert in the conference brochure Company logo will appear on the Front Page of the AUCSO website for one year. Advertising banner placement or logo on various media P1. 5,000 + VAT Security Officer of the Year Award Opportunity to place dinner menus. One sponsor representative to co- present the award. Press release will include sponsors name and photograph. P2. 5,000 + VAT Security Team of the Year Award Opportunity to place dinner menus. One representative to co- present the award. Press release will include sponsors name and photograph. P3. 5,000 + VAT Security Initiative of the Year Award Opportunity to place dinner menus. One representative to co- present the award. Press release will include sponsors name and photograph. P4. 5,000 + VAT International Exchange Programme 1 This package will fund the travel costs for one AUCSO member to visit a University Police/Security department in another country. This package is as per the Gold package plus the Sponsor s Company logo will be on front page of the AUCSO website for one year and the websites of other global exchange partners. Press release will include sponsors name and photographs. P.5 5,000 + VAT International Exchange Programme 2 This package will fund the travel costs for one AUCSO member to visit a University Police/Security departments in another country. This package is as per the Gold package plus the Sponsor s Company logo will be on front page of the AUCSO website for one year and the websites of other global exchange partners. Press release will include sponsors name and photographs. WEBSITE SPONSORSHIP ONLY Suppliers and service providers who are not allocated an exhibition space this year may be able to have their logo added to the AUCSO website (sponsors page) for one year (April 2016 April 2017) for a one off fee of 300. Please enquire by sending an email to admin@aucso.org.uk
Exhibitor Information and Terms and Conditions: 1. See draft programme below - The conference starts with a welcome evening for everyone on Tue 5 April. The conference and exhibition is open for 2 days, Wed 6 and Thu 7 April. The exhibition will close on the afternoon (about 3.30pm) of Thu 7 April. 2. Access to set up in the exhibition area will be from 2pm, Tue 5 April. All stands must be ready by 9am on Wed 6 April and taken down/removed by 5pm on Thu 7 April. 3. The exhibition will be located in the conference venue at Media City UK. There is not a specific exhibition hall but the exhibition stands will be spread around the venue. Lunches and refreshments on both days will be served in the exhibition area. 4. Delivery and unloading will be available on the ground level and there is a lift to the conference floor. Public car parking is available near the hotel but is at an additional charge. 5. Exhibition stand areas will be c.2 x 3m, with a table and two chairs provided. A power supply and Wi- Fi is available throughout the venue. 6. The Welcome Evening will be held at the conference venue. It is intended to hold the Networking Evening at Old Trafford (the home of Manchester United) but this is TBC dependent on match days. Both evenings include a meal for two persons for each exhibitor/sponsor. 7. The Gala Dinner evening (Thu 7 April) is to be held at the Imperial War Museum North. This is only open to the Gold and Platinum Sponsors. Two persons from each are permitted and names will be required in advance for the seating plan. 8. Accommodation and breakfast is not included in any of the packages and must be booked separately by all exhibitors and sponsors. Accommodation for all delegates and exhibitors is available at the Holiday Inn Media City UK. Those wishing to utilise the hotel will, on request, be given a code allowing them to book at conference rate. Terms and Conditions: 9. The AUCSO Executive Committee retains the right to accept or reject bids for an exhibition space at the AUCSO conference. Consideration will be given to allow new suppliers to attend, as well as previous suppliers and to ensure there is a reasonable balance of categories. 10. Once a bid has been accepted the supplier will be informed in writing (email) with instructions for registration and payment through the University of Salford Conference Office, which is acting on behalf of AUCSO to take bookings and payments. 11. Full payment must be made when registering. Should payment not be received by the due date, the supplier will be informed that their space has been cancelled and offered to another exhibitor. 12. Cancellation of bookings must be sent to the University of Salford conference office. Refunds may be available if a substitute exhibitor can be found. 13. Access to the venue is stated in the information above. If exhibitors wish to send equipment in advance, they must contact the University of Salford Conference Office to arrange delivery. 14. All exhibitors will be sent a floor plan in advance with their stand number. Stands must be set up as allocated and must not be larger than the space allocated. Exhibitors will be asked to remove any equipment outside the allocated space. 15. Exhibitors will be asked to provide their advert for the printed programme about 8 weeks before the conference, when exact specifications will be provided. Adverts will be included only if received by the final due date, which is generally 4 weeks before the conference.
DRAFT OUTLINE CONFERENCE PROGRAMME (SUBJECT TO CHANGE) Times Event Venue Tuesday 5 April 1400 + Arrivals and Registration Media City UK (MCUK) 1400-1700 Executive Committee Meeting Meeting room at MCUK 1400-1730 Exhibitors Set Up MCUK 1800-2359 Welcome Evening Drinks and meal at MCUK Wednesday 6 April 0730-0900 Breakfast Holiday Inn (or other local hotel) 0830 + Conference Registration MCUK 0900 Exhibition open MCUK 0930-1030 1030-1045 1045-1700 AGM (members only) Welcome and Conference Opening Conference Sessions and Exhibition MCUK 1700-1800 Free 1800-2359 Networking Evening Thursday 7 April Meal and drinks at Old Trafford 0730-0900 Breakfast Holiday Inn (or other local hotel) 0900-1600 Conference Sessions and Exhibition MCUK 1745-2300 Friday 8 April Conference Gala Dinner and Annual Security Awards The Imperial War Museum North 0700-0900 Breakfast and depart Holiday Inn (or other local hotel) All exhibitors will be given detailed instructions on the location once registered. Bernadette Duncan MBE FRSA MBCI MInstLM Chief Operating Officer AUCSO chief- operating- officer@aucso.org.uk +44 (0)7808 024576