Winter Conference Sponsorship and Exhibiting Opportunities

Transcription

1 Winter Conference Sponsorship and Exhibiting Opportunities phone: fax:

2 EVENING ACTIVITIES Reception: Tuesday, 5:00 p.m. - 6:30 p.m. Appetizer Sponsor $1,100 (1 available) Provide product showcase table/display with current company products (company Promotional banner displayed prominently in reception area (company MMGMA will be unable to hang banners Place promotional literature (1-2 8 x 11 or smaller pieces maximum) on each table (company Appitizer station Beverage Sponsor $1,100 (1 available) Provide product showcase table/display with current company products (company Promotional banner displayed prominently by beverage station/bar in reception area (company MMGMA will be unable to hang banners. Place promotional literature (1-2 8 x 11 or smaller pieces maximum) on each table (company Beverage station Door Prize Sponsor $250 (plus provide a $100 value gift card) Draw and present prize at reception entrance of event Gift card should be a minimum of $100 value, and adult appropriate (i.e. Target, Visa, Best Buy, ect.) 2 SESSION SPONSORSHIP Education Session $150 pre session Company advertisement in the

3 DAYTIME FOOD SPONSORSHIP Tuesday Breakfast Logo on the food station's table tents in the resource center Sign with logo at entrance of event Wednesday Breakfast Logo on the food station's table tents in the resource center Sign with logo at entrance of event Tuesday Lunch Sponsor Provide 3 buffet table centerpieces or large logo sign to showcase company name (company Promotional banner displayed prominently at lunch (company MMGMA will be unable to hang banners. lunch Wednesday Lunch Sponsor Provide 3 buffet table centerpieces or large logo sign to showcase company name (company Promotional banner displayed prominently at lunch (company MMGMA will be unable to hang banners. lunch Tuesday Break Sponsor Acknowledgement of sponsorship with logo on food stations table tents in the resource center entrance of event Wednesday Break Sponsor Acknowledgement of sponsorship with logo on food stations table tents in the resource center entrance of event T F [email protected] 3

4 SESSION SPONSORSHIP $3,000 President s Address Promotional banner displayed prominently at the session (company MMGMA will be unable to hang banners Company representative may give a 1-2 minute introduction to your company Introduction of MMGMA President entrance of event Keynote Address $750 (2 available) Promotional banner displayed prominently at the session (company MMGMA will be unable to hang banners. Company representative may give 1-2 minute introduction to your company Introduction of Keynote Address Place promotional literature (1-8 x 11 or smaller pieces maximum) on each table (company entrance of event Provide a Mystery Prize (may utilize secret placement of envelope, sticker, special colored flyer or numbered drawing, ect. for quick prize drawing at end of speaker, simple creativity is encouraged) Plenary Sessions $250 (4 available) (Platinum sponsors get choice of complimentary Break Out or Round Table) Promotional banner displayed prominently at the session (company MMGMA will be unable to hang banners Company representative may give a 1-2 minute introduction to your company Introduction of speaker Place promotional literature (1-8 x 11 or smaller pieces maximum) on each table (company entrance of event Can assist at registration table for 1 hour during the with acknowledgement sign displayed Legislative Update Promotional banner displayed prominently at the lunch (company MMGMA will be unable to hang banners. Company representative may give 1-2 minute introduction to your company Introduction of MMGMA Legislative Session Place promotional literature (1-8 x 11 or smaller pieces maximum) on each table (company entrance of event

5 CONFERENCE ITEMS Signage Logo recognition on each printed sign Conference Program Company advertisement in the program Professional Development Raffle Draw and present prize at prize drawing session on Wednesday afternoon Tote Bags Logos on bags Parking Sponsor $3,000 (1 available) Company Logo item in every car Cyber Café $650 Acknowledgement of sponsorship with logo on table tents Responsible for providing all computer equipment and hook-ups. Telephone lines, hardline internet, electricity and audio/visual equipment are available through Saint Paul RiverCentre and need to be ordered in advance 1 free registration Name Badge Logo on name badges 1 free registration Exhibitor Game Draw and present prize at Prize drawing session on Wednesday afternoon Company name and logo listed on game card Acknowledgement sign with logo a entrance of event Mobile App Sponsor $2,000 (1 available) Exclusive sponsor of the mobile app (including logo recognition in pre marketing) Banner ad in the mobile app that will link directly to your website Questions about sponsorship? Please contact: Tim Kratzke MMGMA 2016 Sponsorship Committee Chair [email protected] Blake Finger MMGMA [email protected]

6 EXHIBITING OPPORTUNITIES Exhibitor Booth: $750 Standard Booth Arrangements: The contract price includes: Booth size 8 x 10 Colored, flameproof draperies 8 high at back, 36 high on sides (color to be selected by management) One line exhibitor sign, showing company name One 8 x 24 draped table with two chairs Registration for two representatives (including meals and two parking passes for Tuesday, March 1 and Wednesday, March 2) Assignment of Space: MMGMA reserves the right to assign all space in the best interest of the Association and the without regard to request and reserves the right to reassign booths when necessary. Exhibit Hours: The exhibit area will be open to attendees from 12:15 P.M. to 4:30 P.M. on March 1, 7:30 A.M. through 1:00 P.M. on March 2. Cancellation Cancellation of space must be made in writing and sent to: MMGMA Exhibits, 1000 Westgate Drive, Ste. 252, St. Paul, MN or [email protected] A cancellation fee of $300 per booth will be charged to an exhibitor who cancels the contract on or before February 11, Cancellation on or after February 12, 2016 obligates the exhibitor to full payment of rental. To ensure the best available booth locations to MMGMA exhibitors, the Association has authority to reassign booth space that is cancelled by an organization without refund of fees paid. Failure to occupy space Space not occupied by the close of the exhibit installation period as specified in the accompanying material will be forfeited by the exhibitor, and this space may be resold, reassigned or used by the management. If the exhibit is on hand, the management reserves the right to assign labor to set up a display that is not in the process of being erected by the given deadline and to instruct that the exhibitor be billed for all charges thus incurred. References MMGMA reserves the right to request references from any exhibitor. MMGMA may, in its sole discretion and without liability to exhibitor, cancel this contract if such references are not satisfactory to MMGMA. If the contract is cancelled pursuant to this paragraph, all registration fees will be refunded to exhibitor. Resources & Information Booth space is limited. Complete your application with payment before February 12, The past s have sold out booth space well in advance of the deadline. Please get your contract in early. Advertising Opportunities Ad sizes and costs: Full page (6.5 w x 10 h) Half page horizontal $350 Quarter page vertical $225 Inside front cover $900 Inside back cover $900 Inside section page $900 Back cover $1,200 Questions about exhibiting? Please contact: Bridget Fox MMGMA [email protected] Blake Finger MMGMA [email protected] T F [email protected]

7 Organization Information Sponsorship and Exhibiting Opportunities This form can also be filled out at: Organization Name of Contact Person Title Address City State Postal Code Country Phone Fax Website All listings and signage should read Sponsorship Opportunities: EVENING ACTIVITIES q Appetizer Sponsor $1,100 q Beverage Sponsor $1,100 q Door Prize Sponsor $250 (plus provide a $100 value gift card) DAYTIME FOOD SPONSORSHIP q Tuesday Breakfast q Wednesday Breakfast q Tuesday Breaks q Wednesday Breaks q Tuesday Lunch Sponsor q Wednesday Lunch Sponsor SESSION SPONSORSHIP q President s Address q Keynote Address $750 (2 available) q Plenary Session $250 (4 available) Exhibitor Booth: q Exhibitor $750 q Legislative Update PRE-CONFERENCE EVENTS q Education Session $150 CONFERENCE ITEMS q Signage Sponsor q Conference Program Sponsor q Professional Development Raffle Sponsor q Tote Bag Sponsor q Parking Sponsor $3,000 q Cyber Cafe Sponsor q Name Badge Sponsor q Lanyard Sponsor q Exhibitor Game Sponsor q Mobile App Sponsor $2,000 GRAND TOTAL: $ Payment (must accompany application to guarantee sponsorship) q Check (payable to MMGMA) q Visa q Mastercard If paying by credit card, all fields below are required. Name (as it appears on card) Card Number Exp. Date Sec. Code Phone Authorized Signature Address (if different than above) City State Zip Due to PCI Compliance, please do NOT provide any credit card information via . Call or fax it in only. Deadlines: Sponsor agreements and payments are due by 2/12/2016. We anticipate filling our sponsorship availability quickly, so return your agreement soon. Logo: Please provide your company s logo to the MMGMA office by 2/12/2016 as a vectored-art EPS file. Cancellation Policy: All Sponsor/Exhibitor cancellations received by 2/12/2016 will receive a full refund minus a $50 administrative fee. Cancellations received after 2/12/2016 will not receive a refund. Mail/Fax with payment to: Phone: Fax: Questions? Contact Blake Finger at [email protected] or initials date CK/CC amt. paid bal. due (For office use only) fin. 7