You will also have responsibility for the line management of a team of staff within the IT Programme Office.

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1 Corporate Services IT - Programme Management Office (PMO) Manager This is an exciting opportunity for a self-motivated, experienced PMO or Programme manager to lead and manage the IT Programme Management Office, responsible for a significant number of complex projects supporting university strategic priorities. You will monitor and support the continued development of effective project and programme management processes, monitor project resource requirements and agree the allocation of appropriate resources for projects and programmes with stakeholders and IT Service Heads. You will also have responsibility for the line management of a team of staff within the IT Programme Office. You will be able to demonstrate significant proven experience working in a PMO. You will need to overcome various challenges, which include introducing a structured Resource Management methodology within the IT department and ensuring a consistent and agreed approach to Project Management. You will also need to ensure that all cross project risks and issues are identified and reported upon and that projects are reported accurately, in an agreed format and in a timely manner. University Grade 8 ( 38,896-46,414 p.a.) Informal enquiries may be made to Madeleine Aziz-Brook, Head of Development and Process via IT-HR@leeds.ac.uk Ref: CSUIT1070

2 Job Description Responsible to: Head of Development and Projects Reports to: Head of Development and Projects Main Duties and Responsibilities Responsible for the management and development of the Programme Management Office function and staff Responsible for ensuring the PMO has a strong customer and service ethos as well as effective partnering between project managers and resource, delivery managers Responsible for the definition and implementation of: o Assumption, Risk, Issue and Dependency Management process o Change management process o Document management process o Planning standards o Resource Management process Maintain and evolve the IT Resource Management methodology, to ensure it is continually enhanced and reflects lessons learnt on other projects Oversee effective adherence of project standards/methodologies across all projects and programmes Take responsibility for the production of the Programme Resource profile Ensure Quality Assurance practices are monitored and recorded on key programmes or projects as required Act in the capacity of chair for the Change Control Group Responsible for ensuring the PMO provides support activities for major programmes or projects as required Regularly review project documentation and reporting to identify potential missing or unnecessary activities, issues or incorrect project assumptions to identify any themes and make recommendations for improvement as appropriate Assist IT Service Heads and Project Managers with the creation of budgets for Project Approval Requests, working collaboratively with the Finance Manager, Line manage and support Project Managers and sponsors in the execution of their projects Ensure all projects are managed and reported on in a timely and consistent manner, regularly reviewing projects to assess that they are managed and delivered to agreed plans and processes Responsible for the production of programme level reporting and management information for a wide range of stakeholders e.g. UEG, IT

3 Steering Group, as well as other briefing documents/reports to support monitoring and forecasting Ensure the University s Leadership & Management Standard, IT Behavioural Framework and the University s Values are adhered to Responsible for effectively leading, managing, supporting and advising Project Managers in project processes and best practice, ensuring that line reports have clear understanding of their roles and responsibilities as well as an understanding of the wider University priorities Ensure that resources are managed to ensure optimal utilisation, by undertaking effective resource planning to develop capacity and capability models Any other duties as may reasonably be required, consistent with the grade of the post Career Expectations The University of Leeds is committed to developing its staff. All staff participate in the Staff Review and Development scheme and we continue to work with individuals, supporting them to maximise their potential. Progression to a higher grade is dependent on an individual taking on an increased level of responsibility. Vacancies that arise within the area or across the wider University are advertised on the HR website to allow staff to apply for wider career development opportunities. University Values All staff are expected to operate in line with the University s values and standards, which work as an integral part of our strategy and set out the principles of how we work together. More information about the University s strategy and values is available at IT Behavioural Framework IT Staff have worked together to develop a Behavioural Framework which defines the expectations of behaviour for all employees in the IT Department. We recognise that, because how we behave as individuals and teams affects other people, our behaviour is as important as the tasks that we do. We want to be explicit about where we want to be: a working environment based on trust (I am trusted and I trust others).

4 We will develop a culture of trust by acting with integrity; demonstrating respect and being professional. We believe that in so doing we will improve the service we deliver.

5 Person Specification Essential Demonstrate experience of leading and managing a Programme Management Office (PMO) or equivalent i.e. a portfolio complex multiple projects, identifying and managing risks Demonstrate substantial experience of working with Project Management Methodologies including Project Life Cycle Demonstrate experience of working in a project orientated function using Project Planning tools Demonstrate experience of complex problem solving, making recommendations and taking into consideration variables to achieve the desired outcome Demonstrate highly developed communication skills, including the ability to write reports and present complex information clearly and concisely Demonstrate the ability to work with a high degree of accuracy and attention to detail Demonstrate the ability to lead, develop, manage and motivate teams and individuals towards the achievement of objectives without necessarily having full line management authority Demonstrate the ability to ensure balance between achieving long term strategic aims and shorter term operational requirements Demonstrate the ability to manage a busy workload without compromising on quality - including handling a demanding volume of enquiries from colleagues, establishing clear priorities for yourself and others and managing your time effectively Demonstrate practical experience of budget setting and financial management Desirable Demonstrate excellent IT skills, including experience of using Microsoft applications Hold a formal Project Management qualification (e.g. PRINCE) Demonstrate experience of resource allocation management Demonstrate experience of applying Quality / Business assurance

6 Additional Information The University offers generous terms and conditions of employment, a wide range of benefits, services, facilities and family friendly policies. Full details are available on the Human Resources web pages accessible at The Partnership The Partnership has been developed by students and staff and describes the mutual expectations of us all as members of the University of Leeds community. More information about the Partnership is available at Disclosure and Barring Service checks A Disclosure and Barring Service (DBS) Check is not required for this position. However, applicants who have unspent convictions, cautions, reprimands and warnings, including any pending criminal proceedings must indicate this in the other personal details section of the application form and send details to the Recruitment Officer at disclosure@leeds.ac.uk. Disabled Applicants The post is located in the IT Services Building. Disabled applicants wishing to review access to the building are invited to contact the department direct. Additional information may be sought from the Recruitment Officer, disclosure@leeds.ac.uk or tel + 44 (0) Disabled applicants are not obliged to inform employers of their disability but will still be covered by the Equality Act once their disability becomes known. Further information for applicants with disabilities, impairments or health conditions is available in the applicant guidance. Please note that you will be notified of the progress of your application by automatic s from our e-recruitment system. Please check your spam/junk mail regularly to ensure that you receive all s.