2016 Conference and Trade Show

Transcription

1 2016 Conference and Trade Show Trade Show Exhibitors Manual March 1-3, 2016 Delta Hotel St. John s, NL

2 Trade Show Coordinator Tania Heath Hospitality Newfoundland and Labrador 71 Goldstone Street (Suite 102) St. John s, NL A1B 5C3 Tel: (709) or ext Please contact me with any questions or concerns you may have about Hospitality NL s 2016 Conference and Trade Show. Trade Show Schedule Delta Hotel Crush Lobby Tuesday, March 1, :00 p.m. 5:00 p.m. Booth Set-up 7:00 p.m. 7:30 p.m. Exhibitors Reception 7:30 p.m. 10:00 p.m. Opening Ceremonies Wednesday, March 2, :00 a.m.* 12:30 p.m. Morning Session 2:00 p.m. 5:00 p.m. Afternoon Session / Open to Public Thursday, March 3, :00 a.m.* 12:30 p.m. Morning Session 2:00 p.m. 3:00 p.m. Booth Take Down** *Morning coffee will be available for delegates at 8:00 a.m. Booth operators are welcome to take advantage of delegate traffic at this time. **Operators are asked not to dismantle booths during luncheons.

3 Trade Show Floor Plan 1. Big Erics Inc. 2. Big Erics Inc. 3. Serta 4. Provincial Airlines 5. Cal Legrow Insurance Ltd. 6. Marine Atlantic 7. Multi Material Stewardship Board (MMSB) 8. Ron Butler Agency 9. Parks Canada 10. Parks Canada 11. Department of Business, Tourism, Culture and Rural Development 12. Mercury Interiors 13. Harold Snow Service Group 14. Simmons Canada Inc M 16. Mohawk Group 17. North Atlantic Petroleum 18. Iceberg Cosmeceutical Spa Products Inc.

4 Important Reminders Registration The Customer Service Pavilion is the one-stop shop for all information, registration, and customer service needs throughout the Conference. The Pavilion will be open in the Main Lobby of the Hotel at 2:00 pm and will run until 5:00 pm on Tuesday, March 1, All Trade Show exhibitors must register at the Customer Service Pavilion before proceeding to booth set-up. Note: booth space must be paid for in advance of set-up. Conference Passes Included in your trade show registration is one complimentary registration package to Hospitality NL s Conference and Trade Show. This grants access for that designated booth delegate to all events and meals including the Tourism Excellence Awards Gala on Thursday, March 3, If you wish to purchase additional full registration or individual tickets for an event/meal for booth staff please contact: Susie Greene sgreene@hnl.ca or ext: 224 or visit the conference website at You can also visit the Customer Service Pavilion, located in the Main Lobby of the Hotel. Name Badges Please complete the attached Appendix A indicating the names of all booth staff. Name badges will be ready upon your arrival at the Customer Service Pavilion. Insurance All companies with reserved booth space are required to have their own liability insurance. This certificate can be acquired from your insurance company by requesting that Hospitality NL be added to your insurance policy under a special rider for the display period. Reception Each year at the start of the trade show, Hospitality NL s Board of Directors and staff show their thanks to all trade show exhibitors by holding an Exhibitors Reception. The reception will be held at 7:00 p.m. on Tuesday, March 1 in the Trade Show Area. Please drop by and let the networking begin! Giveaways All trade show exhibitors are permitted to conduct prize draws at their booths. Exhibitors will be responsible for holding prize draws at their own booth and holding prizes at their booth for pick up. Please note that Hospitality NL will not be accepting unclaimed prizes at the closing of Trade show for later pick up or shipping. Shipments Shipping of materials must go through Eastern Audio, not the Delta St. John s Hotel and Conference Centre. Please see attached Eastern Audio form for shipping details and instructions. All shipments must be received at the warehouse no later than February 26 th, Booth Space Each booth will be 6 deep and 10 wide.

5 Equipment Included Each booth has standard electrical capabilities (15 Amp). If you are planning on using items that require extra voltage, please contact Eastern Audio to arrange (additional costs may apply). The booth will be supplied with one skirted table, two chairs and a wastepaper basket. Wifi internet access is provided to all exhibitors for the event. Equipment NOT Included You are responsible for the shipment and set up of your own booth. Return shipment of your booth and materials is your responsibility and should be arranged prior to the trade show. (Please see above Shipments section). You are also responsible for providing your own power bars or extension cords. Any additional equipment may be ordered directly from Eastern Audio. See attached Eastern Audio order form. Hospitality NL s 2016 Conference and Trade Show Program Hospitality NL s 2016 Conference and Trade Show Program is distributed to all Conference delegates at the time of registration. The program is used by delegates throughout the event and often as a reference tool post-conference. Please complete the form in Appendix A and return it to us to be included in the program. Don t miss out on a potential sale! Make sure your company information is at the fingertips of more than 350 industry representatives. Things to Remember Book your accommodations - the hotels in the St. John s area will fill up quickly! Don't forget your dancing shoes! Business cards/promo material - bring lots because you never know who you might run in to. Samples/stock, props, and sales order forms for your trade show booth. Unless you're good at on-the-spot speeches, a few speaking notes might be a good idea if you've been nominated for one of the awards being presented. How are you getting to St. John s? Did you remember to make flight reservations? Rent a car? Fill up your gas tank? Don t forget to register additional delegates/purchase extra meal tickets for staff going to St. John s they might get hungry.