EXHIBITORS FREQUENTLY ASKED QUESTIONS

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1 International Bridge, Tunnel and Turnpike Association IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability July 24 26, 2016 Boston Marriott Copley Place Boston, Massachusetts EXHIBITORS FREQUENTLY ASKED QUESTIONS What information do I need to provide to IBTTA? Please provide a company description (approximately words) and add your company s URL at the end of the paragraph for the printed program and a high resolution (300 dpi) vector-based version of your company logo. IBTTA will begin to raise awareness of your company as an exhibitor on the Summit on All-Electronic Tolling, Managed Lanes & Interoperability web page and mobile meetings app. Where and to whom do I send my exhibit display and packages? To: Boston Marriott Copley Place 110 Huntington Avenue Boston, Massachusetts USA Event: IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability Date of Event: July 24-26, 2016 Recipient: Your On Site Recipient and Company Name By what date may I schedule these deliveries to arrive at the hotel? Shipments should be delivered to the hotel no sooner than Thursday, July 21. What does the exhibit space include? You will have a 10 x 10 space which does not have pipe and drape. Your space will include a regular draped 6 or 8 table, two chairs, and waste basket. 1 IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability :: EXHIBITORS FREQUENTLY ASKED QUESTIONS Revised

2 Where will the exhibits be located? The exhibit area is located in Gloucester and Back Bay Foyer on the third floor of the hotel. IBTTA will be assigning exhibit spaces from paid exhibit reservations received on a first come/first served basis. Your crew will be directed where to set up your exhibit upon arrival on Sunday. Is the exhibit floor carpeted? What is the ceiling height? Yes, the exhibit floor is carpeted. The ceiling height is eight (8) feet. If your exhibit is substantially larger than normal where the ceiling height is a concern, we suggest you contact the hotel directly to discuss logistics of your exhibit booth display. In addition to contacting the hotel, please let us know prior to arranging to exhibit. How many people may we have in the booth? How do they register? There is no maximum number of people you may have in your exhibit booth. One complimentary booth only registration is included with each 10 x 10 exhibit space reservation. If you have any additional personnel that will be solely staffing your exhibit booth for this meeting, please remember that the rate for a booth only exhibitor is $350. Please use the attendee registration form for all individuals (including your one complimentary booth staff member) and return it to our Meeting Registrar, Harry Smith at hsmith@ibtta.org or by fax to The Attendee Form can be found on page 5 of this document. Those of you who are already registered as attendees for the full meeting do not need to do anything further, but we want to be sure we are accounting for everyone in the exhibit area and that all booth personnel will have a pre-printed name badge. The $350 exhibitor (booth only) fee includes all meals during the meeting. The fee does not include sessions, tours, or outside events. Exhibitors wishing to attend the full meeting should register as a full Delegate. Each exhibitor MUST complete an attendee registration form. Booth only exhibitors wishing to attend any of the Tours and Events or the Monday Evening Event may register for those special activities separately. The fee to attend the Monday Evening Event is $100. (See meeting brochure for details.) What are the hotel s rules and regulations for package handling? Hotels often have very limited storage facilities, so please limit boxes to those weighing no more than 50 pounds and ship to the hotel no more than three (3) days prior to the function. Shipments received prior to the three (3) days may be returned. For shipments larger than this, please check with the hotel s Convention Services Manager. Larger packages should arrive on the day of setup. Any package being shipped out of the hotel must be prepaid, addressed, labeled and ready for mailing prior to the end of the exhibit show. If you require additional package handling, storage, or pallet delivery and storage, there may be fees assessed by the hotel for their services. Contact the hotel directly for this information. 2 IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability :: EXHIBITORS FREQUENTLY ASKED QUESTIONS Revised

3 When is Set up and Tear Down? Exhibitors will set up on Sunday, July 24 from 8:00 am 2:00 pm. Tear Down of exhibits will be on Tuesday, July 26 from 2:00 5:00 pm. What are the exhibit hours? Exhibitors will be able to meet with attendees during the same hours that meeting registration is open. Sunday, July 24 Set up 8:00 am 2:00 pm 3:30 4:00 pm Welcome Reception with Exhibits 5:30 7:00 pm Monday, July 25 Breakfast with Exhibits 7:00 8:30 am 10:30 11:00 am Lunch with Exhibits 12:30 2:00 pm Monday (continued) 3:30 4:00 pm Tuesday, July 26 Breakfast with Exhibits 7:00 8:30 am 10:00 10:30 am Lunch with Exhibits & Demos 12:00 noon 2:00 pm Tear Down 2:00 5:00 pm How do I order special services? Special requests (e.g., electricity, equipment rental, internet service) may be ordered by using the hotel s order form found on page 6. Will there be Security? The exhibit area is not locked when the exhibits are closed and the hotel is not held responsible for securing the area. Please prepare accordingly. Can I receive a preliminary list of attendees? Yes, exhibitors will receive updated lists of the registered attendees on a weekly basis beginning the week of June 26, IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability :: EXHIBITORS FREQUENTLY ASKED QUESTIONS Revised

4 Where is the hotel located? How do I make sleeping room reservations? The IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability will be held at the Boston Marriott Copley Place in Boston, Massachusetts. The cut-off date to obtain the IBTTA negotiated hotel rate is June 30, 2016 or until the IBTTA room block is sold out. Please visit for reservation information. Questions? Contact Terri Lankford at tlankford@ibtta.org or x11 if you have additional questions or need assistance that is not addressed in the above information. We look forward to seeing you in Boston! 4 IBTTA Summit on All-Electronic Tolling, Managed Lanes & Interoperability:: EXHIBITORS FREQUENTLY ASKED QUESTIONS

5 FOR EXHIBITING PERSONNEL Summit on All-Electronic Tolling, Managed Lanes & Interoperability July 24-26, 2016 Boston, Massachusetts This form is for Exhibiting Personnel Only (floor only) 1. EXHIBITOR INFORMATION (Please complete one form per registrant.) Contact Name Title Name for Badge Organization Twitter Handle I do not have one. Mailing Address City State Postal Code Country Mobile Phone Office Phone Guest Name Name for Badge I am a first-time attendee. I am interested in joining IBTTA. 2. REGISTRATION FEES (Registration fees are in U.S. dollars.) After July 13, 2016, registrations will only be accepted on-site. If your registration is not confirmed by July 13, 2016, your name will not appear in the final registration list. Your organization s dues must be paid to qualify for the member rate. REGISTRATION TYPE MEMBER NON-MEMBER Exhibit Floor Only Registrant (Complimentary)* comp comp One complimentary Exhibitor is included with each 10 x 10 exhibit space. Exhibit Floor Only Additional Registrant* $350 $350 Delegate** $775 $1,275 Additional registration types available (see meeting brochure) * The Complimentary and Additional Exhibit Floor Only Registration Fees do not include the Monday Evening Event. There is an additional cost of $100 per person to attend the Monday Evening Event. ** The Delegate Registration Fee includes all meals, receptions and events listed in the Program with the exception of individually priced tours. The Monday Evening Event is included in the Delegate Registration Fee. RETURN THIS FORM ALONG WITH PAYMENT TO IBTTA th Street NW, Suite 600 Washington, DC Fax: +1 (202) NEED WIRE TRANSFER INFORMATION OR A FORMAL INVOICE? Registration and tour fees must be paid in full at the time attendees arrive at the workshop. Contact Harry Smith at hsmith@ibtta.org or (202) x10. GENERAL INFORMATION The Exhibit "Floor Only" Registration Fee applies to all activities in the exhibit area only and is for Exhibitors wishing to bring "booth only" staff. The fee does not include sessions or tours, but it does include meal functions in the exhibit area. Exhibitors wishing to attend all functions should register as a full Delegate. Individual tickets can be purchased for the additional activities. Each Exhibitor MUST complete a Registration Form. REGISTRATION REFUND AND CANCELLATION POLICY Full registration refunds less $75 administrative fee will be made if cancellation is received in writing by IBTTA before July 13, No refunds will be issued after July 13, No refunds will be issued for no-shows. Substitutions are allowed at any time. SPECIAL REQUIREMENTS If you have special requirements, please attach a separate note of explanation. PAYMENT SUMMARY 2 REGISTRATION FEES $ 3 TOURS & EVENTS $ TOTAL DUE $ METHOD OF PAYMENT I wish to use the credit card listed below: Visa MasterCard American Express Credit Card Number 3. TOURS & EVENTS # OF TICKETS PRICE AMOUNT CITY TOUR Saturday, July 23, :00am Noon $50 CONFERENCE PLANNING Saturday, July 23, :00am 4:00pm I am attending. TECHNICAL TOUR Massachusetts DOT Sunday, July 24, :00am Noon $35 MANAGING YOUR MESSAGE IN THE MEDIA Sunday, July 24, :00am Noon $45 MONDAY EVENING EVENT Monday, July 25, :00pm 10:00pm $100*** *** This fee does not apply to full Delegate Registrants. Exp. Date Name on Credit Card Authorized Signature (only if paying by credit card) Billing Address if Different from Attendee Information Check enclosed Wire Transfer Pending Bill Me + NOTE: If you would like to have your professional fees billed separately from your personal fees, please contact Harry Smith at (202) x10 or hsmith@ibtta.org. I have read and understand the payment and cancellation policies outlined on this form. Signature: Date:

6 Exhibitor Form EVENT NAME: DATES: COMPANY: Advanced Rates are available up to 10 days before show opening otherwise On-site rate is applied Once your order is submitted a PSAV Representative will contact you with confirmation AUDIO VISUAL BOOTH #: ROOM: SERVICE - PER DAY QTY Days Rate TOTAL 19" LCD Monitor (Table stand only) $ " Monitor including Stand (Floor or Table) $ " Monitor including Stand (Floor or Table) $ " Monitor including Stand $ " Monitor including Stand $ " Monitor including Stand $ Laptop or Desktop Computer (doesn t include monitor) $ Blu-ray or DVD Player - Please indicate $ Please indicate Stand - Floor or Table Source - VGA, DVI, HDMI, USB Speakers - Monitor or Large Speaker** Additional Equipment and sizing available Write in: *Labor set & strike times, expendables & special deliveries will be considered. All equipment will incur a set-up and breakdown labor charge- standard, overtime, and doubletime rates will be applied where applicable. INTERNET AND TELEPHONE SERVICE SUBTOTAL All IP Address information is assigned automatically via DHCP. Please ensure that that the TCP/IP is ENABLED and configured to "OBTAIN AN IP ADDRESS AUTOMATICALLY". If your computer is normally networked in an office setting, please verify compatibility with your IT representative. Outside routers, hubs, or access points are NOT permitted and will NOT operate correctly with our system. SERVICE - PER DAY Wireless Internet Service - 1 Device Connection with Conference Code Standard Internet connection - Wired QTY Days Advanced Rate On-site Rate $ $ $ $ TOTAL All wired connections are for laptop/desktop use only. If more than 1 wired internet connection is ordered a hotel switch is required and need to be ordered 48 hrs in advance. No outside router/switch is allowed to be used on the existing ports in any meeting room without 48hrs notice to the event technology department. Dedicated Internet Service or Static IP Address Please Call Please Call All services include local and toll free numbers. All long distance call are billed at the prevailing hotel rate and billed through the hotel via the credit card provided below. Calling cards can not be used. Phone Line (DID) - Headset or Fax/Credit Card $ $ *Labor set & strike times, expendables & special deliveries will be considered. All equipment will incur a set-up and breakdown labor charge- standard, overtime, and doubletime rates will be applied where applicable. SUBTOTAL PSAV is not responsible for voltage fluctuations or power failure due to temporary conditions. No verbal orders are accepted. No credits for unused services. Orders will not be processed without Booth number and form of payment noted. Advanced orders are guaranteed to be installed prior to show opening. There will be no refunds once services are rendered. If customer cancels the event or the provision of all or a portion of audiovisual equipment and services by PSAV, cancellation charges will apply. If cancellation is under 72 hours, 50% of the equipment proposal estimate and 100% of labor charges, plus actual expenses incurred by PSAV in preparing for the event will be charged. Client is responsible for ordering power from the hotel. *Additional Labor may be required for larger orders. **Large Speakers at additional cost PRICES SUBJECT TO CHANGE WITHOUT NOTICE. IF YOU EXPERIENCE AN ISSUE ON SITE PLEASE CONTACT PSAV AT x4444. NO REFUNDS WILL BE PROVIDED WITHOUT REPORTING THE ISSUE ONSITE TO A MANAGER. AUDIO VISUAL TOTAL INTERNET and TELEPHONE TOTAL SUBTOTAL 6.25% Tax ESTIMATED TOTAL CHARGES BILLING CONTACT INFORMATION CREDIT CARD INFORMATION Name: Credit Card Check Address: If paying by Check please send the form back with no payment information and you will receive an with the total due. Checks should be made out to PSAV Card Holders Name: City: State: Zip: Credit Card Account Number: Must be received by phone Phone: Fax: Expiration Date: Billing Zip Code: Onsite Contact and Number: Address: X CARDHOLDERS SIGNATURE Signature confirms acceptance of terms and conditions DATE Please return completed form to: PSAV Lara Schechtman Phone: Fax: lschechtman@psav.com Updated 3/14 HW

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