Exhibit Manual. May 3-5, 2016 The Banff Centre Banff, Alberta

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1 A Exhibit Manual May 3-5, 2016 The Banff Centre Banff, Alberta

2 1 Enform Petroleum Safety Conference 2016 Exhibit Manual This package contains all the necessary documents required to exhibit at the upcoming 2016 Petroleum Safety Conference being held at the Banff Centre in Banff, Alberta May 3-5, Please ensure you read the entire document carefully and return all the required forms prior to the deadline dates indicated. In order to make the exhibition a success, we ask that all exhibitors who occupy booth space agree to conform to the full rules and regulations outlined in the previously issued Sponsor and/or Exhibit Invitation as well as in this Exhibitor Manual. These rules and regulations also apply to the representatives, employees and/or guests of all exhibitors/sponsors.

3 2 Exhibitor Booth Inclusions, Exclusions & Restrictions 8 X10 EXHIBIT BOOTH RENTAL INCLUDES: A 7-8' x 10' pipe and drape booth (size depending on your location) 8' high (approximately 2.44 meters) back wall 3' high (approximately 0.91 meters) side walls One (1) 6' x 2' skirted table One (1) wastebasket One (1) 600 Watt Duplex Outlet (3 pronged) One (1) floodlight per booth One (1) 7" x 44" company sign booth header panel (22 characters maximum) 4 X10 EXHIBIT BOOTH RENTAL INCLUDES: A 4 x 10 pipe and drape booth (size depending on your location) 8 high black backwall drape 3 high black sidewall drape One (1) 6 x 2 table One (1) rolling chair and one (1) Folding chair One (1) wastebasket One (1) 600 watt duplex outlet (3 pronged) TABLE TOP RENTAL INCLUDES: One (1) 6' x 2' skirted table One (1) Rolling chair and one (1) folding chair One (1) wastebasket One (1) 3 plug extension cord ALL INDOOR SPACES ABOVE INCLUDE: Set-up and dismantling of the standard booth or table top described above Two (2) Exhibitor-only passes (includes access to all exhibit floors, lunches, refreshment breaks and the Welcome Reception) Overnight security in the exhibit area for the duration of the move-in/move-out Daily vacuuming of aisles and general housekeeping of the exhibit common areas Note: It is the Exhibitor s responsibility to keep and maintain each exhibit space and paths thereof in a clean, dust-free and orderly fashion for the duration of the show.

4 3 OUTDOOR SPACE RENTAL: All furniture, power, security etc. can be provided at an additional cost to the Exhibitor. All items must be approved by trade show organizers, and each Exhibitor must complete a PSC Hazard Identification and Assessment Form prior to arriving on site. We are able to help with the securing of any items where needed. These spaces include two (2) Exhibitor-only passes (includes access to all exhibit floors, lunches, refreshment breaks and the Welcome Reception). *Note: Kinnear Centre booths are located on carpeted flooring. Note: Additional conference registrations can be purchased online at psc.ca. Registration is open Exhibit Schedule Exhibit Move-in Hours (Even Booths Kinnear) Tuesday May 3: 10:00 am 1:00 pm Exhibit Move-in Hours (Odd Booths Kinnear) Tuesday May 3: 1:00 pm 4:00 pm To ensure efficient off-loading and set up for all exhibitors, specific move-in times have been assigned to each exhibitor according to booth number. Special arrangements are available upon notification of the conference secretariat in advance of the show dates. Access to the Exhibit Halls will be granted only to those personnel who have been registered and are wearing an approved identification badge (refer to Exhibitor Registration) and in accordance with the dates and times. All exhibitors and displays must be set-up and void of all cartons, crates and packaging materials by 4:00 pm on Tuesday May 3, in time for the Welcome Reception. Any exhibit or display that is not set up will be removed and stored by the Conference Management at the expense of the Exhibitor. NOTE: No display material except that carried by hand will be permitted to move through the exhibit area during show hours.

5 4 Exhibitor Schedule KINNEAR CENTRE TUESDAY MAY 3 5:00 pm 8:00 pm Welcome Reception WEDNESDAY MAY 4 9:00 am Registration & Viewing Exhibits 10:00 am 10:45 am Networking Break 11:30 am 1:00 pm Lunch, (Two (2) seatings, VISTAS Dining Room) Ticket required 2:45 pm 3:30 pm Networking Break THURSDAY MAY 5 9:00 am Registration & Viewing Exhibits 10:00 am 10:45 am Networking Break 11:30 am 1:00 pm Lunch, (Two (2) seatings, VISTAS Dining Room) Ticket required 2:45 pm 3:30 pm Networking Break 3:30 pm Tear Down Exhibit Move-Out Hours Thursday May 5: 3:30 pm 7:00 pm No exhibit/display shall be dismantled before 3:30 pm on Thursday, May 5, This regulation will be strictly enforced. Any material left in the facility following the official move out time will be removed by the exclusive drayage contractor, held in storage and the Exhibitor will be charged at prevailing rates. The Conference Management shall be entitled to size and hold (at the Exhibitor s expense) any exhibit or display materials of Exhibitors with outstanding payments owing to Conference Management or any Official Supplier. These will be released once all Conference Management claims have been settled. Exhibitors moving out will be required to be quiet during their dismantle, so as not to disrupt the onging session on the 1st floor. Exhibitors will be restricted to a designated exit for move-out between 4:30 pm - 5:30 pm due to attendee foot-traffic and safety concerns. Shuttle Service will be available until 5:30 pm. Restrictions on vehicle traffic in front of the Kinnear Centre will be in place until 5:30 pm and must be adhered to.

6 5 Rules & Regulations Exhibitor Code of Conduct: 1. Assigned exhibit/display space must be staffed at all times throughout designated show hours. 2. No background may be placed to obstruct, block or interfere with the lighting or visibility of an adjacent booth. Booth and display structures shall not exceed the given size specifications. Aisle space may not be used for exhibit purposes or for solicitation of business. Sidewalls of a single inline or corner booth may be no higher than 3 feet to ensure there is no obstruction of an adjacent booth. 3. Distribution of materials outside the booth is expressly forbidden. 4. Promotion of events in direct competition with PSC events will warrant exclusion from future PSC s. 5. The Exhibitor shall not close or remove the exhibit until the conclusion of the entire Trade Show, unless otherwise authorized by Conference organizers. 6. Contests are permitted in accordance with Alberta lottery guidelines.compliance with these guidelines and all associated activities are solely the Exhibitor s responsibility. 7. The Exhibitor shall be responsible for all damage to structures, furnishing, etc. which may be caused by their representatives, employees or guests. All exhibits not in accordance with booth regulations and any proposed structural changes must be forwarded to Conference Management for written approval prior to April 1, Exhibitors may not assign, sublet or apportion all or any part of the space contracted for/by them, and may not advertise or display goods or services other than those manufactured, distributed, or sold by them in the regular course of their business. Space contracted for/by an exhibitor is for the sole use of that exhibitor. 9. Recommended dress is business casual. Individuals who are dressed inappropriately will be asked to leave. 10. Alcohol may not be distributed by an Exhibitor, for any reason, to any attendee or staff member of the PSC. 11. WiFi is complimentary for all Exhibitors. 12. No unauthorized use of the PSC logo will be permitted. Requests for logo usage must be made in writing to PSCbanff@enform.ca and should include a sample of the intended use. 13. Exhibitors are specifically prohibited from employing any type of attraction that, in the opinion of the organizers, detracts from the professional nature of the Show.

7 6 Safety and Security: All invitations to exhibit that are accepted have been done so on the understanding that: Exhibits will conform to all fire codes and regulations All space between curtain backgrounds and the facility wall must be left accessible and cannot be used for storage Non-smoking rules will be adhered to. Smoking is to be in designated areas only Exhibitors are responsible to take every precaution against damage, loss or theft for the duration of the event. This includes booth setup and removal times Areas that can be locked will be locked after midnight for booths in rooms Note: Exhibitors in hallways and common spaces, please note and make allowance for the fact that this area is only locked when the main entrance doors to the building are locked. After Trade Show hours, the centre will be accessible only to facility employees and designated Enform and PAC Committee members. All of the Exhibitor s property shall be at the sole risk of the Exhibitor and Enform assumes no responsibility for loss or damage thereto. Exhibitors shall assume all responsibility for all loss or damage to its property howsoever caused Insurance: The Exhibitor shall obtain and maintain, at their own expense during the period commencing on the movein date and terminating on the move-out date, a policy of insurance that shall protect Enform and insure the Exhibitor against all claims, demands, actions or proceedings for sums of money, damages, costs, penalties and losses and all liability which may be imposed by law for loss of life, personal injury, or damage to or loss of property arising from or in any way connected with the Exhibitor s presence or operations at the Conference. As per industry standard, the policy shall provide coverage of at least $2,000,000 for each separate occurrence and must name ENFORM Petroleum Safety Conference Banff, The Banff Centre and MCI Group Canada as additional insured parties. All exhibitors need to supply MCI Group Canada with a valid clearance letter from WCB, covering all employees that are working the booth, excluding ENFORM from any liability.

8 7 Indemnity: The Exhibitor accepts all risks associated with the use of the Exhibit space and environs. The Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against Enform the sponsoring associations or The Banff Centre for any loss, damage or injury howsoever caused, to the Exhibitor, its officers, employees, agents or their property. The Exhibitor agrees to indemnify and hold harmless Enform and The Banff Centre, their officers, agents and employees, against all claims, losses, suits, damages, judgements, expense costs and charges of every kind resulting from their company s occupancy of the Exhibit space or its environs, for any reason or personal injuries, death, property damage or any other cause sustained by the Exhibitor or its officers, agents, employees or by any Exhibitor, or a visitor to the Conference. Infractions: Any infractions of these Exhibitor Rules & Guidelines may result in removal from the conference with exhibit fees being forfeited and you may not be invited to participate in future exhibits at this Conference. Official Trade Show Contractors Trade Show Services Contractor: GES Show Services Official Show Services / Decorator / Audio & Visual Telephone: BANFF@GES.com GES SHOW SERVICES KEY DATES DUE DATE Earliest arrival date for shipments to the advance warehouse April 1, 2016 Payment Deadline for discounted rates April 15, 2016 Latest arrival date for domestic shipments to the advance warehouse April 29, 2016 Customs Broker Service Order Forms - to arrive at GES office April 18, 2016

9 8 Insurance: Commercial General Liability Insurance is required on an occurrence basis for a minimum amount of $2,000,000 per occurrence and such other forms of insurance as maybe appropriate to cover our obligations in connection with exhibiting at Enform PSC Our Commercial General Liability Insurance must name: Enform: Street NE Calgary, AB T2E 8N4 MCI Group Canada Inc.: 1444 Alberni Street Suite 200, Vancouver, BC Canada V6G 2Z4 The Banff Centre: 107 Tunnel Mountain Dr, Banff, AB T1L 1H5, Canada If you do not have adequate Commercial General Liability (CGL) Insurance, please contact: LMS PROLINK LTD. Andrew Spencer AndrewS@LMS.ca INSURANCE KEY DATES DUE DATE Proof of Insurance received by Conference Management April 22, 2016

10 9 Hotel Information The Conference Management Company has secured preferred rates for exhibitors and delegates at Official Congress hotels. Be sure to take advantage of the special hotel rates available only to PSC exhibitors at the hotels listed here. For more information about accommodation, transportation and travel, please visit the conference website at: The deadline for reservation is 9:00 am PST Monday April 4, 2016 to guarantee the conference hotel rates. The responsibility for reserving the accommodation rests with the Exhibitor, and Conference Management will not be liable if any Exhibitor is unable to reserve accommodation or if the provider of accommodation fails to honor a reservation for accommodation. Housing Questions? PSC 2016 Housing c/o MCI Group Vancouver Suite Alberni Street Vancouver, BC, Canada V6G 2Z4 Telephone: Fax: ENFORMPSChotels@mci-group.com

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