2015 Queensland Rugby League Trade Show Information for interested exhibitors

Transcription

1 2015 Queensland Rugby League Trade Show Information for interested exhibitors The 2015 Queensland Rugby League Trade Show will be held from February on the Sunshine Coast, Novotel Twin Waters Resort, in conjunction with the Queensland Rugby League Administration Conference. The QRL Trade Show has proven to be a valuable addition to the Administration Conference as a platform for delegates from the majority of Queensland Rugby League Clubs to develop relationships with providers of relevant products and services. The Queensland Rugby League Administration Conference is renowned for drawing together hundreds of local administrators and volunteers from Rugby League clubs throughout Queensland for a cutting edge development experience. The event focusses on the latest developments within the game, relevant progressions within the sporting arena, insight from and collaborations with a range of respected industry leaders and the provision of invaluable educational material will see the staging of the first Queensland Rugby League Women s Leadership Seminar which will included as a part of the QRL Administration Conference. With this in mind, exhibitors are encouraged to consider the promotion of products and services relevant to women within the sport of rugby league in addition to the promotion of general products and services. Schedule of events Bump-in and Build (Perry s Exhibition Solutions only): Friday, 13 February 12noon 2pm Exhibitors bump-in: Friday, February 13 - (no earlier than) 2.30pm (no later than) 5.30pm Exhibitor registration: Friday, February 13-6pm 6.30pm Trade Show Welcome Function: Friday, February pm 8.30pm Trade Show opening hours: Friday, February pm 8.30pm Saturday, February am 5.30pm Sunday, February am 1pm Exhibitors bump-out: Sunday, February 15 - (no earlier than) 2pm (no later than) 4pm Conference Dinner: Saturday, February pm Exhibition venue: Novotel Twin Waters Resort, Sunshine Coast, The Wandiny Room

2 Note: This floor plan is subject to change. The QRL reserves the right to allocate exhibitors to any location within the exhibition room. Exhibition Packages There are two types of booths / packages available. The Corinthian Display Booth package and the Millennium Bar Display package. Corinthian Display Booth Package Size: 3m x 3m Walls: 2m Velcro compatible panels Fascia: Stands at 2.4m high Lighting: 2 (two) LED lights (directional) Power: 1 (one) 4amp general purpose outlet per booth Furniture: 1 (one) trestle table and two chairs Entitlements per Corinthian Display Booth purchased at $2750 inc GST): 1 (one) modular booth Name and location of booth printed in conference publication Logo on the conference break rotation slide show Company promotional material distributed in conference delegate packs 2 (two) complimentary trade registrations which include: Company name badge Morning / Afternoon tea and lunch Entry to conference sessions (room permitting)

3 2 (two) tickets to the Trade Show Welcome Function (Friday evening) 2 (two) tickets to the Conference Dinner (Saturday evening) NOTE: Does not include accommodation Millennium Bar Display Package Size: Walls: Lighting: Power: NOTE: Stands at 1100mm high x 600mm x 1000mm Nil Ceiling lighting only Nil Does not include chair This package does not include the provision of any space for signage or merchandise aside from that which can be displayed on the Millennium Bar itself. If you would like to display pull up banners and / or other signage or merchandise, please choose the Corinthian Booth Display package. Entitlements (per Millennium Bar Display package purchased at $1500 inc GST) 1 (one) Millennium Bar with lockable shelf Name and location of booth printed in conference publication Logo on the conference break rotation slide show Company promotional material distribution in conference delegate packs 2 (two) complimentary trade registration which includes: Morning / Afternoon tea and lunch Entry to conference sessions (room permitting) 2 (two) tickets to the Trade Show Welcome Function (Friday evening) 2 (two) ticket to the Conference Dinner (Saturday evening) NOTE: Does not include accommodation Other display options Any plans for a custom-built stand are to be noted in the online Expression of Interest Form for consideration by QRL. Exhibitors will however still have to select one of the two packages listed above for potential allocation of the footprint space noted. Perry s Exhibition Solutions is able to provide assistance with the design and construction of a unique special stand or custom built display to meet all budgets. If you require further information on creating your display, contact: John Fallon Perry s Exhibition Solutions Mobile: Phone: (07) john@pesonline.com.au Website:

4 Sites are generally single level only. Should you require something other than this, refer to the details in the Expression of Interest Form for consideration. For maximum marketing exposure, exhibitors are offered the option of providing a brochure and one small promotional item (dependent on available space) to be included in the 2015 QRL Administration Conference packs and the 2015 QRL Women s Leadership Seminar packs. These items must be delivered to the QRL Brisbane office by no later than Thursday 15 January 2015 to: Attention: Christine Budd Queensland Rugby Football League Limited Suncorp Stadium Crn Castlemaine and Chippendall Street Milton, QLD 4064 Please note your interest in this option and details of promotional items within the online Expression of Interest form. Additional Extras Exhibitors may register additional staff for the Trade Show for $110 per person (includes one ticket to the Conference Dinner) Exhibitors may purchase additional tickets to the Conference Dinner for $75 per person Parking - Complimentary parking is available in the main resort car park for exhibitors. The resort has a forklift on-site for use by exhibitors on prior arrangement. Internet Access - Exhibitors can gain internet access by credit card payment or room charge (directly with the Resort) during the conference for approximately $14.30 for 24hours, $9.90 for 12hours, $5.50 for 1hour (the first 30mins of use is free of charge). Additional Booth requirements - Exhibitors may arrange any additional requirements such as furniture, AV, signage Included as part of Corinthian booth) or lighting via contacting Perry s Exhibition Solutions directly. Accommodation - Exhibitors requiring accommodation can enquire and book via Novotel Twin Waters Resort directly: Contact: Rosie Rolfe Phone: (07) groups@twinwatersresort.com.au Freight and Transport - For freight and transport enquiries, QRL use Followmont Transport on: Phone: (07) or (07) (Exhibitors may however choose any company).

5 Signage requirements (for Millennium Bars only) Crystal Media Group Contact: Julian Randall Phone: (07) Website: Terms and Conditions Exhibiting companies must ensure their booth is manned throughout the full duration of Trade Show opening hours and that booths are vacated by the required time as advised by the Trade Show Manager. The sale of goods is permitted at this event. The selling or conduction of any raffle or lottery is not permitted at this event. No exhibitor may permit any other party to exhibit or solicit business in their allocated space without prior written authority from the QRL. Stands will be cleaned following set up. Further cleaning of individual stands is the responsibility of each exhibitor. Novotel Twin Waters Resort will accept goods on behalf of exhibitors no earlier than 48 hours prior to the event. No goods will be held for transport pick up without a consignment note. All goods must be picked up within 48 hours after the event. No responsibility is taken by Novotel Twin Waters Resort for goods sent or received for this event. Items left at the venue by exhibitors for any longer than 48hrs will be considered disposable. Exhibitors wishing to insure their materials, goods and / or wares against theft, damage by fire, accident or loss of any kind, must do so at their own expense. The QRL, or their representatives, are not liable for any losses due to the theft or damage to any exhibitor property or public liability claims within the allocated exhibition space. Exhibitors infringing on space not initially allocated and paid for will be asked to remove part of the display. Perry s Exhibition Solutions will bump-in from 12pm-2pm on February 13, In line with OH&S regulations, exhibitors will be refused entry until 2.30pm. Your cooperation is appreciated.

6 Perry s Exhibition Solutions will bump-out from 6pm on Sunday, February 15, Any exhibitor owned booths can be dismantled from 6pm only. Exhibitors can pack-up from 2pm on Sunday, February 15, 2015 but must be cleared and vacated by 6pm. Availability of booths is limited and a high number of expressions of interest are anticipated. Cancellation Policy Any cancellation will incur 100% loss of the registration fee. The Queensland Rugby League Administration Conference is restricted to QRL affiliate members. It is not permitted for representatives of potential trade or industry sponsors, exhibitors or promoters to register. However, exhibitors may be invited to attend some sessions if space is available. Delegates will however have priority to all conference sessions. The Queensland Rugby League Women s Leadership Seminar on Friday, February 13, 2015 is open for registrations from female staff, administrators and volunteers throughout the sporting industry (not specific to rugby league). Registration details can be found at A delegate list may be provided electronically to exhibitors post event. A hard copy of the delegate list will not be provided. Lodging an Expressions of Interest If you are interested in becoming an exhibitor at the 2015 Queensland Rugby League Trade Show, please visit to complete the online Expression of Interest form. Expressions of Interest close on Friday 21 November Companies who have completed an expression of interest form will be notified by Friday 28 November 2014 via of the acceptance or non-acceptance of their company as an exhibitor at this event. Should your company be accepted as an exhibitor at this event, you will be required to complete an online Exhibitor Registration Form finalising all details and complete full payment by Friday 12 December 2014.