J o b D e s c r i p t i o n

Transcription

1 J o b D e s c r i p t i o n Position: HR Information & Systems Officer Academic School/Service: Human Resources Reference: HR-008/P Grade: AC1/Grade 6 Status: Hours: Reporting to: Permanent 0.77 FTE (tbc) Human Resources Director Main Function of the Position: Provide expert HR systems administration and development, management information and planning activity within the HR team. Working closely with the HR Director, and other colleagues the post holder will oversee the delivery, development and continuous improvement of management information and systems (both IT based and manual systems) in HR The post holder works closely with other colleagues in HR, bringing knowledge and expertise to a variety of HR projects and initiatives and works closely and collaboratively with colleagues across the University. Working as part of a small team contribute actively to building the reputation of the HR Department in the University ensuring it meets quality standards for service delivery to customers. Principal Duties and Responsibilities: 1. Developing HR systems and management information reporting tools, ensuring such systems and tools are developed to meet the objectives of HR and the University 2. Ensuring that existing HR systems and related business processes are thoroughly documented and continually reviewed to meet the needs of the University 3. Managing the administration of the itrent system, including managing user access, security profiles, user defined screens / fields and associated work flows / batch processing 4. Overseeing upgrades to itrent, ensuring new releases are thoroughly tested and actions documented

2 5. Work with the HR Director on business cases and other requests with colleagues in IS&T to implement new or improve existing systems (e.g. line manager self-service, online recruitment and leaver questionnaires) 6. Leading and/or managing projects involving IT systems in the HR team 7. Ensure the appropriate service levels and relationship management between HR and internal and external systems providers (e.g. Midland HR) 8. Managing the administration of the itrent system, including managing user access, security profiles, user defined screens / fields and associated work flows / batch processing 9. Leading and/or managing projects involving IT systems in the HR team 10. Leading on service level and relationship management with internal and external systems providers (e.g. Midland HR) 11. Lead on HR metrics and staff related reporting including Equal Pay audits, major statutory and external returns such UCEA staff returns (e.g. senior salary reviews) and work with colleagues on University returns 12. As the subject matter expert for the staff HESA record lead on the data collection, analysis for the return ensuring data quality and timely submission 13. Provide HR information for use by the HRBPs/senior and middle managers across the University 14. Actively promoting increased use of HR information to inform management decisionmaking (to include REF, TEF) 15. Developing effective benchmarking of HR management information (e.g. DLA piper, UCEA etc) 16. Ensuring that HR records and information comply with relevant data protection and other legislation 17. Internal HR lead contact for Data Protection, Freedom of Information requests and information/data security issues 18. Support recruitment and selection activity and appropriate services to the UTC Bolton, as required. 19. Ensure compliance and promotion of statutory and corporate legislation and best practise and ensure continuous professional development aligned to the University s strategic priorities. 20. Co-ordinating appropriate actions / plans for HR operational risk and business continuity management, as required 21. Participate in internal working groups (e.g. Althea Swan and the Management Information Working Group) and also external working groups relevant to the University (such as HRIS user groups)

3 22. Support generalist HR activity and provide appropriate management information to the UTC Bolton, as required. Note: This is a description of the position requirements as it is presently constituted. It is the University s practice to periodically review job descriptions to ensure that they accurately reflect the position requirements to be performed and if necessary update to incorporate changes were appropriate. The review process will be conducted by the relevant manager in consultation with the post holder.

4 P e r s o n S p e c i f i c a t i o n Position: HR Information & Systems Officer Reference: HR-008/P School/Service: HR Priority Criteria (1/2/3) Method of 1 Qualifications 1 a) Degree or equivalent qualification in numerate discipline 1 CV Documentation 1 b) IT/Systems qualification or substantial equivalent level experience in Microsoft Office/Access/Excel 1 c) Chartered Member of CIPD or equivalent professional body/relevant experience 2 Skills / Knowledge 2 a) Demonstrated ability to, analyse, present and explain complex data from multiple sources to staff at all levels in appropriate formats 2 b) Able to work effectively in a group or team at different levels within an organisation 2 c) A working knowledge and application of the regulatory framework for data protection and freedom of information 2 d) Credible knowledge and experience of Business Objects reporting tool (or similar) 2 e) Evidence of a high level of attention to detail and ability to develop effective systems for monitoring and responding effectively to appropriate trends and data 2 f) Able to prioritise and effectively deliver in a high pressure and constantly evolving environment 2 g) Demonstrated ability to provide clear and concise briefing and specification to internal and external suppliers, to support costeffective and targeted delivery of services and input 2 h) Expert knowledge and skills of integrated HR and Payroll computerised systems (e.g. itrent) 2 I) Able to advise, guide and develop managers and employees across a range of HR issues 2 k) Understanding of Project management practices and methodology (e.g. Prince 2) or experience of working in a formal project team 2 l) Advanced ability across all major business software tools - specifically MS Excel and MS Access 3 Experience 3 a) Credible experience in the development, implementation, and monitoring of HR Systems policies, processes and procedures 3 b) Significant experience of working within a HR Information Systems team and associated reporting systems and suppliers in a changing and complex environment 1 CV/Documentation 2 CV/Documentation / / Presentation /

5 Position: HR Information & Systems Officer Reference: HR-008/P School/Service: HR Priority Criteria (1/2/3) Method of 3 c) Expert knowledge and experience of itrent HRIS i.e. as system administrator and lead on system development 3 d) Experience of preparing and presenting reports and management information to inform decision making 3 e) Evidence of translating business challenges to systems and management information solutions, delivery and review. / Presentation 3 f) Demonstrated experience in submission of staff HESA returns and of working in a Higher Education environment. 3 e) Experience of working in a higher education institution 2 CV/Interview 4 Personal Qualities 4 a) Efficient and well organised; able to work to multiple deadlines and reprioritise appropriate in a complex changing environment. 4 b) Ability to commission and analyse information required to respond appropriately to complex problems and identify creative solutions with limited resources 4 c) Able to work co-operatively and sensitively with colleagues and develop effective internal and external networks 4 d) Ability to train staff HR colleagues on systems usage, raising the overall standard of systems awareness in a group or team and develop users guides and training materials for other staff. 4 e) Able to network effectively with internal/external organisations 5 Other 5 a) Willing to undertake staff development, which may take place outside the University 5 b) Working knowledge of and commitment to the principles of and the compliance requirements relating to the Data Protection Act, Freedom of Information Act, Bribery, UK Visas and Immigration and equal opportunities and diversity 5 c) Maintain an awareness of developments in HR and share functional expertise, as appropriate. 5 d) Available to work flexibly and travel as appropriate in order to meet the needs of the service. Note: 1. Priority 1 indicates essential criterion an applicant would be unsuccessful if unable to satisfy all Priority 1 criterion. 2. Priority 2 indicates desirable criterion - applicants failing to satisfy a number of these are unlikely to be successful. 3. Priority 3 indicates criterion not specifically required for the post but in a competitive situation may be used to select applicants who cannot be separated on priorities 1. and Please note it is expected that a new appointee will commence at the bottom of grade.