Advertising & Sponsorships

Transcription

1 Advertising & Sponsorships We Invite you to Exhibit: A s an exhibitor you already know the importance of meeting with municipal officials face-to-face. The League has created the following special opportunities for you to promote your presence at the conference. Reserve now for the best selection all options are limited! All conference sponsorships are reserved exclusively for exhibitors. Vendor Solution Session $1,100 Only 10 available An opportunity for your company to present a 50-minute Vendor Solution Session on a topic of your expertise, best practice or innovation. The sessions will be held at 12pm and 1pm on Tuesday, Wednesday, and Thursday of the conference week. The session will be included in the printed program and web site schedule, just like all the other sessions. Room assignments will be confirmed on August 10th. Market Your Vendor Solution Session Place a full page ad in the November issue of NJ Municipalities to help promote your session and increase attendance. Will require a separate NJ Municipalities contract. Download at: njslom.org/advertise Full page, 4-color.$1,337 Half page, 4-color $1,059 Water Station Sponsorship $ available Your 4-color logo and exhibit listing will appear at six water cooler stations throughout the exhibit hall during the entire conference week. Attendees will see your company information and booth location on the sign when they stop for a break. Individual booth signs identify each exhibitor as a sponsor. Charging Stations $800 shared / $3,000 Exclusive Place your logo on one of the charging stations located within the exhibit hall. Attendees will be able to charge their devices and your company will receive additional exposure! Your company logo and booth number on a 12 x12 area on a charging station shared with 3 other sponsors or choose to exclusively brand one charging station with the middle and bottom panels. Floor Plan Sponsorship $1,800 3 sponsors Have your 4-color company logo and booth number placed in the printed Exhibitors program floor plan center spread and link to your website on the online interactive floor plan (active June-December). Exhibit Program Guide Advertisements Front Cover Ad $5,000 1 available Full page, 4-color ads available: 2nd Cover $2,250 3rd Cover $2,250 4th Cover $3,500 Inside pages - $1800 each 4 available Full page, 4-color advertisement in the printed Exhibitor Program. Printed and distributed on-site to each person attending the conference. The pdf of the program will also be posted online after the conference. Your ad will receive repeated exposure throughout the year as the program is used as a reference tool. Coffee Station on Meeting Room Level $800 4 sponsors Sponsor the coffee station on the 3rd floor of the Convention Center where the sessions are held. Have attendees see your 4-color logo and booth number on a large sign (with up to three other sponsors) placed next to the station while they enjoy a break in between sessions. This is the ONLY sponsorship available on the meeting room level. To Secure a Sponsorship: Complete the Sponsorship Contract (at the back of this packet) Mail with a check for the full payment to the League. Full details and terms are included on the contract. 6

2 Advertising & Sponsorships Advertise in NJ Municipalities NJLM s award winning magazine is a trusted news source for local government organizations and officials. NJ Municipalities is available in both print and digital format by subscription. Advertising in NJ Municipalities keeps your brand in front of local government decision makers all year. New in NJ Municipalities Conference Connections column, featured in each issue, highlights popular Conference sessions, events, photos and previews. Request to have your ad run near this column for extra exposure (availability limited)! To increase your booth traffic, advertise your booth location in the October and November issues. Rates begin as low as $184, and are dependent on size, color options and frequency. Premium positioning, including ad space on the magazine s front cover, is available. Requires a separate NJ Municipalities contract. Issue Month Reservation & Copy Deadline June 2016 May 2 October 2016 August 29 November 2016 September 26 December 2016 October MarCom Award Winner Creative Achievement Conference Connections Ad In January 2017 Issue of NJ Municipalities Exclusive to 101 st Annual Conference Exhibitors. Include your logo and contact information in the January 2017 premier of Conference Connections, a new section of NJ Municipalities magazine, to follow-up your networking experience with conference attendees. This 4 x4 listing will be created for you using the description and contact information that you list in your Exhibitor Profile. Please your high resolution 4-color logo to [email protected] upon placing your reservation. Select this option on the Sponsorship & Advertising Contract 4 W x 4 H 4-color ad.. $350 Advertise on NJLM s Website Link local government decision makers directly to your website from NJLM s website! Local government officials rely on NJLM s website daily for information, and the site averages over 2,000,000 hits and 25,850 unique page visits per month, offering high visibility. The number of advertisements permitted on njslom.org are limited, and ads are included on every page of NJLM s website to provide maximum exposure. Requires a separate NJ Municipalities contract. Visit njslom.org/advertiseonline for rates and information For More Information on NJ Municipalities: njslom.org/magazine Contact: Taran B. Samhammer, Advertising Manager Phone: (609) x124 [email protected] Contact us today for assistance in reaching the local New Jersey municipal market through a unique sponsorship or advertising! We can customize the perfect opportunity for your target goals and budget. Contact: Kristin Lawrence, Exhibit Manager (609) x125 [email protected] Advertising Contact: Taran B. Samhammer, Advertising Manager x124 [email protected] Watch your inbox in early summer for additional sponsorship opportunities that are being developed! 7

3 We Invite You to Become an Exclusive Sponsor with the esponsorship Package Your logo and label as the Exclusive App Sponsor (along with a link to your website, when applicable) will be included in all of the League s mobile app promotions. The benefits of this sponsorship are spread across numerous marketing platforms, and will allow you to begin reaching attendees now, receiving coverage both months before and onsite during the conference. See the full list of benefits on the back of this page. Investment: $5,125 Exclusivity is only available and guaranteed until June 30 th For the first time, the League will implement a mobile app for the 2016 Annual League Conference! This userfriendly app will allow attendees to quickly access and search the entire conference schedule, view a list and map of the exhibitors, create a personal schedule and receive important conference information. This exclusive opportunity is limited to only one sponsor don t miss out on this opportunity to have your company name and logo be the first linked directly with this valuable tool for all conference attendees! After June 30th: Please contact Kristin Lawrence, Exhibit Manager for availability. (609) x125 or [email protected] Additional Opportunity Reserve a Banner Ad on the App - Only 5 available First priority will be given to any exhibitor that reserves the exclusive sponsorship package until June 30 th. After this date the League will begin accepting reservations for banner ads on the app from all confirmed exhibitors. Your logo and link to your website will be included on a rotating banner ad on every screen of the app. Your company will also be listed as a Sponsor under the Sponsors icon on the app. Investment: $1,250 See the form and details on the reverse side.

4 Exclusive esponsorship Package and Banner Ad Form Please register my company for the following: Reserve the esponsorship Package to become the Exclusive Sponsor ($5,125) Reserve a Banner Ad on the App ($1,250) Exhibit Company Name: Contact: Address: City: State: Zip: Contact Phone: ( ) - Signature: Date: Please mail with a check for the full amount to: New Jersey State League of Municipalities ATTN: Exhibit Department 222 West State Street Trenton, NJ CONDITIONS OF SPONSORSHIP: The Exclusive esponsorship package includes: 1. Company name and logo in the October and November issues of NJ Municipalities magazine 2. Your logo and link on the conference page of the League website identifying you as the app sponsor 3. Your logo included in conference s to municipal clerks and mayors regarding the app and how to use it 4. Notice of your app sponsorship in four social media posts on the official League pages (Twitter and Facebook) 5. Recognition of your app sponsorship on app signage onsite at the Conference 6. Logo placement with the app QR code in the onsite conference printed Session Program and Exhibitor s Program 7. Exclusive banner ad on the app that all users will see every time they access the app Sponsorships are available only to companies exhibiting at the 2016 Annual League Conference. This sponsorship begins with immediate benefits, NO REFUNDS will be made. No other promises or entitlements are given. The App Banner Ad sponsorship includes: 1. Your logo and link to your website will be included on a rotating banner ad on every screen of the app. 2. Your company will be listed as a Sponsor under the Sponsors icon on the app. First priority will be given to any exhibitor that reserves the exclusive sponsorship package until June 30 th. After this date the League will begin accepting reservations for banner ads for the app from all confirmed exhibitors. Sponsorships are available only to companies exhibiting at the 2016 Annual League Conference. NO REFUNDS will be made after August 31 st. No other promises or entitlements are given. Questions: Kristin Lawrence, Exhibit Manger (609) x125 [email protected] Michael J. Darcy, CAE, Executive Director x 116 [email protected]

5 Sponsorship & Advertising Opportunities 101 st Annual League of Municipalities Conference November 14-17, 2016 Atlantic City Convention Center Atlantic City, NJ As an exhibitor you already know the importance of meeting with municipal officials face-to-face. The League has created the following special opportunities for you to promote your presence at the conference. Reserve now for the best selection all options are limited! All sponsorships are available exclusively to confirmed exhibitors. Vendor Solution Session $1, available SOLD OUT! Water Station Sponsorship $ available 7 left Floor Plan Sponsorship $1,800-3 available Charging Stations o Shared Station - $800 o Exclusive branding - $3,000 Conference Connections Ad In January 2017 Issue of NJ Municipalities $350 (4 x4 4-color ad) Coffee Station on Meeting Room Level $800-4 available 2 left! SEE THE FULL DESCRIPTIONS ON PAGES 6-7 OF THE EXHIBITOR PROSPECTUS. Exhibit Program Guide Advertisements o Front Cover Ad $5,000 1 available SOLD Full page, 4-color ads available: o 2nd Cover - $2,250 SOLD 3rd Cover - $2,250 SOLD o 4th Cover - $3,500 SOLD Inside the program - $1,800 each 4 available 3 left! DEADLINES AND TERMS ARE ON THE BACK OF THIS FORM. Reserve ad space in the October and November conference issues of New Jersey Municipalities magazine Advertise on NJLM s website Contact Taran Samhammer, Advertising Manager [email protected] or x124 for details Please complete the form below and mail with your check to: NJ League of Municipalities Attn: Exhibits 222 West State Street Trenton, NJ The League does not accept credit cards. Federal EIN#: Foreign bank checks: Add $20.00 per check for bank fees Contracts are processed in the order they are received. Reserve now for the best selection! Company/Exhibitor Name: Contact: Title: Mailing Address: City: State: Zip: Phone: ( ) - SIGNATURE (REQUIRED): DATE: Questions? Contact: Kristin Lawrence, Exhibit Manager at (609) x125 or [email protected] NOTE: IMPORTANT INFORMATION AND DETAILS ARE OUTLINED ON THE BACK

6 IMPORTANT INFORMATION & DEADLINES FOR 101 st ANNUAL LEAGUE CONFERENCE SPONSORSHIPS Vendor Solutions Sessions 50-minute slots between 12:00 and 2:00pm on Tuesday, Wednesday, and Thursday of the conference week. Convention Center room capacities vary from 40 to 100. Includes promotion in the printed conference material and web site, a meeting room set theatre style with a head table and lectern with microphone (other setups available). Food and beverage or audio visual services may be added through direct arrangements with the official service providers. Room assignments will be confirmed on August 10 th. Contact: Kristin Lawrence at [email protected] or x125 Deadline: August 31, 2016 Charging Stations Charging stations are located within the exhibit hall and will contain power to recharge phones, tablets, laptops, etc. Accepted File formats for graphics: Illustrator file preferred (High-Resolution pdf is acceptable for the shared sponsorship) Please to [email protected] Copy Deadline: September 14, 2016 Shared sponsorship: Each unit will contain space for 4 sponsors to display their logo and booth number in a 12 x 12 square in the middle panel. Decisions on the location of the logo and charging station placement will be made solely by the New Jersey League of Municipalities. Exclusive branding: Sponsor will have the middle panel (36 w x 30 h) and lower panel (42 w x 38 h) available for exclusive branding of their company. The location and placement of the charging station will be made solely by the New Jersey League of Municipalities. Floor Plan Sponsorship Floor plan sponsors logos will be included on the online floor plan (can be a link) and the printed floor plan included in the 2016 Exhibitors Program. All decisions regarding placement of logos are made solely by the New Jersey State League of Municipalities. Please your high resolution 4-color logo to [email protected] Deadline: September 14, 2016 Water Station Sponsorship Sponsors are entitled to be included on signs posted at the six Water Stations throughout the exhibit hall. No other promises or entitlements are given. All decisions regarding the Water Stations are made solely by the New Jersey League of Municipalities. Please your high resolution 4-color logo to [email protected] Deadline: September 14, 2016 Coffee Station on Meeting Room Level Sponsor the coffee station on the 3rd floor of the Convention Center where the sessions are held. Have attendees see your 4-color logo and booth number on a large sign (with up to three other sponsors) placed next to the station while they enjoy a break in between sessions. This is the ONLY sponsorship available on the meeting room level. Please your high resolution 4-color logo to [email protected] Deadline: September 14, 2016 Exhibit Program Guide Advertising: Dimensions: Trim size 8.5 x 11 with bleed; 7.75 x without bleed Accepted File Formats: Print ready High Resolution PDF (embed all fonts and set colors to CMYK) Rates: (All prices include full page and 4 color; all rates are net.) Cover - $5,000; 2nd Cover (inside front): $2,250; 3rd Cover (inside back): $2,250; 4th Cover (back outside): $3,500; Inside ($1,800) 4 available Payment is due at time of insertion. Exhibitor status must be current at time of Exhibit Program Guide s publication or this contract is void. Contact: Taran Samhammer, Advertising Manager x124 or [email protected] Copy Deadline: September 21, 2015 Conference Connections Ad in January issue Include your logo and contact information in the January 2017 premier of Conference Connections, a new section of NJ Municipalities magazine, to follow-up your networking experience with Conference attendees. This 4 x4 listing will be created for you using the description and contact information that you list in your Exhibitor Profile. Please your high resolution 4-color logo to [email protected] Copy Deadline: December 1, 2016 NOTE: No refunds can be made after the respective deadline on each sponsorship.