EXHIBITOR REGISTRATION INFORMATION

Transcription

1 CALIFORNIA ASSOCIATION OF SCHOOL TRANSPORTATION OFFICIALS EXHIBITOR REGISTRATION INFORMATION As CASTO celebrates 48 years of pupil transportation safety, we invite you to join us at the 2016 CASTO State Conference in sunny San Diego, California, March 19-21, WHO SHOULD ATTEND? School Board Members School Administrators Chief Business Officials Transportation Administrators Vehicle Maintenance Managers Mechanics Instructors/BTW Trainers Early Childhood Educators Head Start Professionals Dispatchers School Bus Drivers Bus Attendants Industry Suppliers CASTO FACTS CASTO was founded in 1968 and is the officially recognized state pupil transportation organization CASTO membership exceeds 1800 with hundreds in attendance at the State Conference CASTO provides a communication network of pupil transportation experts throughout California and the nation CASTO is the legislative voice for pupil transportation in Sacramento CONFERENCE FACILITIES AND HOUSING The host hotel for the 2015 conference is the Town & Country Hotel Resort 500 Hotel Circle North, San Diego Reservations must be made individually no later than February 24, 2016

2 HOUSING RESERVATIONS AND PARKING Room rates at the Town and Country Resort are $125.00, plus tax. To make your reservations, call the hotel at (800) (Don t forget to identify yourself as CASTO to receive this discounted room rate) Self-parking rate is $12.00 per day for hotel guest & $4.00/hr. for locals not to exceed $15.00 per day. GOLF TOURNAMENT The Golf Tournament will on Thursday, March 17, 2016 More information coming soon BOWLING TOURNAMENT Golfing not your cup of tee? Join us for the CASTO Bowling Tournament, 11:00 am, Friday, March 18, 2016, at Kearny Mesa Bowl, 7585 Clairemont Mesa Blvd, San Diego, (858) The Tournament will begin at 11:00 a.m. and consist of 3 games. Transportation will be provided from the hotel. The bus will depart from the hotel lobby area at 10:15 a.m. Individual cost is $ Lane sponsorship is available at $200 per lane. Lane Sponsorships include one free bowler registration. All those participating in the bowling tournament must complete a bowling registration form and return it to the conference registrar. CONFERENCE PROGRAMS AND ACTIVITIES All Conference activities, excluding bowling and golf, will be held at the Town & Country Hotel Resort. Thursday, March 17: Begin your conference activities with the Annual Golf Tournament. Friday, March 18: Join us for the annual bowling tournament. Bowling will begin at 11:00 am. Conference registration is open from 3:00 pm - 4:30 pm. Saturday, March 19: Conference general session begins at 8:00 a.m. with, Kevin Bracy, a fantastic keynote speaker. Following the general session, you will have several pre-conference break-out sessions from which to choose. Lunch will be on your own followed by more break-out sessions. The Exhibit Show at the Convention Center begins at 3:30 pm for those with VIP passes and 4:30 pm for all attendees. The Exhibit Show closes at 6:30 pm. The evening concludes with Member Awards and a delicious buffet dinner at pool side with a Cruise Ship theme. Come dance to the music of DJ s Joe and Charlene. Sunday, March 20: Conference opens with breakfast, the poster contest winner, election results, installation of the CASTO State Executive Board and a keynote speaker. Following the lunch on-your-own break, conference attendees will participate in more training in the afternoon break-out sessions. Supplier Meet and Greet, Sunday Night at pool side. Didn t get to talk long enough to your favorite supplier at the trade show? No problem! Now you can at the pool side party from 5:00 pm 6:30 pm and the evening will conclude with a heavy Hors d Oeuvres at pool side. Enjoy music and dancing with DJ s Joe and Charlene. Monday, March 21: Conference programs begin at 8:00 am. Expect a full day of training, networking, information, legislation information and the State Agency Panel.

3 CASTO EXHIBITS POLICIES AND PROCEDURES SPACE ASSIGNMENT Assignment of booth space is on the time and date that a signed and paid application is received. If one of your four top choices for space is not available, we will make the best alternate selection on your behalf. Every attempt will be made to ensure that competing businesses are not placed adjacent to one another. There is no limit on the number of spaces that an exhibitor may request SPACE VARIATIONS The floor plan and booth diagrams shown in this exhibitor registration packet are as accurate as possible. However, changes and modifications are sometimes necessary. When space changes or modifications occur, exhibitors will receive equitable adjustments as determined by the Conference Chair BOOTH DIMENSIONS Booths are 10 x 10. Back wall drapes are 8 high. Side dividers are 3 high. Booth does not include carpeting or electricity. INCLUDED IN BOOTH FEE 10 x 10 Exhibit Space Standard Booth Sign Listing in the Exhibit Show Guide. Standard Pipe & Draping NOT INCLUDED IN BOOTH FEE Booth Carpeting Electricity Telephones Installation of Displays Fork Lift Service Booth Furnishings Meals USE OF SPACE All demonstrations or other promotional activities must be confined to the limits of the exhibit booth. No exhibitor shall assign, sublet, or share the space allotted without the knowledge of CASTO. Exhibitors must show only goods manufactured by or dealt in by them in the regular course of business. The standard booth equipment furnished by the association will consist of an 8 x 10, standard draped exhibit booth. Exhibits which involve any noise producing equipment sufficiently loud that it may reasonably disturb adjacent exhibitors, must give advance notice to CASTO respecting the possibility. In such cases, CASTO will endeavor to provide special arrangements and/or locations to accommodate. But CASTO shall not be bound to any contract in which said noise problems cannot be so controlled or abated. UNUSUAL DISPLAYS Whenever an exhibitor plans to utilize or construct displays that will be unusual, outsized, or designed in a manner which will require special hook up, installation, or other advance technical assistance such proposed plans must be submitted to CASTO at the earliest practical time, and in no case less than 3 days before the conference. CASTO may deny such proposals, in any event, approval thereof, may be obtained only by such advance submission and review. AESTHETICS CASTO reserves the right to prohibit and/or evict exhibitors whose presentation is in any manner deemed by CASTO as offensive to conference attendees, by reason of bad taste, questionable morals or controversial content. In event such prohibition or eviction, CASTO shall not be liable to exhibitor for refunds of exhibit fees. CANCELLATION POLICY In the event the conference is canceled for reasons beyond control of CASTO, money advanced by exhibitors will be refunded in full. In such cases, CASTO shall be free from any claim for damages which the exhibitor alleges to have suffered as a result of such cancellation. LIABILITY / INSURANCE Neither the California Association of School Transportation Officials nor the Town & Country Hotel Resort, and/or staff members will be responsible for loss or damage to property of exhibitors from thefts, strikes, damage by fire, water or storm, vandalism, or other causes, but they will take all reasonable precautions to protect exhibitors from such loss or damages. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damages to display, equipment and other property brought upon the Town & Country Hotel Resort premises, and shall indemnify, defend, and hold harmless the California Association of School Transportation Officials and any officers from any and all such losses, damages and claims. CASTO and the Town & Country Hotel Resort shall not provide insurance coverage for loss or damage from such causes, and it is thus expected that exhibitors will provide their own floater insurance coverage as needed.

4 Exhibitor Registration Form California Association of School Transportation Officials 48 th Annual State Conference & Exhibit Show March 19-21, 2016 Town & Country Hotel Resort NAME: (As you wish it to appear on your name badge) TITLE: COMPANY NAME: (No Abbreviations) ADDRESS: CITY: State Zip TELEPHONE: FAX: The exhibit booth fee includes complimentary badges. Please indicate the names of company individuals working the booth. Please repeat contact name from above if that person is also working the booth. (Please print or type). Title Please Note: Your Exhibit Show booth registration fee includes your CASTO sustaining membership. REGISTRATION FEES: Booth Space Fees Member Qty. Total Booth Space $950 Additional Booth Space $700 Bus Space $1200 Additional Bus Space $950 Additional Items: COST Qty. Saturday Dinner $ 65 Sunday Breakfast $ 45 Additional meal tickets will be available on a date-received basis until maximum limits are reached. Total Amount Due (Part 1) Fax this page to Donna King at For questions or information, contact Donna King at [email protected] or call (858) x2047

5 PAYMENT INFORMATION ON LAST PAGE California Association of School Transportation Officials 48 th Annual State Conference & Exhibit Show March 19-21, 2016 Town & Country Hotel Resort Program Advertising Form Contact Person: Company/Organization: Address: City: State: Zip: Phone ( ) FAX ( ) Ad Size Member Non Member Total Full Page Ad* 4 1/2 x 7 $ $ ½ Page Ad* 4 1/2 x 3 1/2 $ $ Business Card Ad 2 x 3 ½ $75.00 $ Total Amount Due (Part 2) *NOTE: if you are placing a full page or half page ad, you must supply artwork that is clear when it is shirked down to the above size. If you supply artwork above this size, it will not print clear in the book. CASTO conference attendees regard the conference program as an indispensable guide to the activities, events, and exhibits at the conference and keep their copy to use as a reference guide long after the conference is over An ad in the CASTO Conference program will draw traffic to your booth. If you are unable to exhibit at the conference, an ad is the next best way to reach hundreds of Conference attendees and keep your name before California school transportation decision makers. To reserve ad space, simply fill out the form and mail it to CASTO no later than February 15, Ad reservations must be confirmed before artwork will be accepted. General All Information: Ads are black/white. Advertising The that following simulates requirements editorial content will will ensure not be your accepted. ad is produced CASTO reserves in the the highest right to quality reject any advertising copy it deems unacceptable. possible. Artwork will not be returned unless specifically requested NOTE: Laser copies are acceptable. Ads which do not meet reproduction requirements will be returned. Please this page to Greg at [email protected] Questions and Information: Contact Greg Straw at (661)

6 PAYMENT INFORMATION ON LAST PAGE California Association of School Transportation Officials 48 th Annual State Conference & Exhibit Show March 19-21, 2016 Town & Country Hotel Resort, San Diego, CA. BOWLING TOURNAMENT Join us for the CASTO Bowling Tournament, 11:00 am, Friday, April 11th, 2014 at Kearny Mesa Bowl, 7585 Clairemont Mesa Blvd, San Diego, (858) The Tournament will begin at 11:00 a.m. and consist of 3 games. Transportation will be provided from the hotel. The bus will depart from the hotel lobby area at 10:30 a.m. Individual cost is $ Lane sponsorship is available at $200 per lane. Lane Sponsorships include one free bowler registration. All those participating in the bowling tournament must complete a bowling registration form and return it to the conference registrar. Please use a separate registration form for each person. Name District/Company Address City State Zip Phone ( ) Bowling Tournament - Friday, March 18, 2016 Please use a separate registration form for each person. COST QTY TOTAL Bowling Individual (see addition information below) $40.00 Bowling Lane Sponsor $ (Sponsor includes 1 free bowler) Total Amount Due (Part 3) INDICATE PREFERENCE FOR BOWLING PARTNERS BELOW (Leave blank if you wish to be assigned to a team) Bowling information: Mark Verch: [email protected] or ( ) PAYMENT INFORMATION ON LAST PAGE

7 2016 CONFERENCE SPONSORSHIP OPPORTUNITIES REGISTRATION FORM Please identify what events you and your company choose to sponsor. Once CASTO receives the request, the State President Jennifer Hanshew will contact you to explain how you and your company will be recognized as a conference sponsor. Company Name: Contact: Address: City: State/Zip: Phone: SPONSORSHIP OPPORTUNITIES Please check appropriate category $1,000+ sponsors* will receive the following: PowerPoint acknowledgement with logos General Conference sign acknowledgement Program Book acknowledgement * Meet & Greet not included #1 General Assembly $5,000 (Can be multiple sponsors) #2 Saturday Morning Refreshments $1,500 #3 Sunday Morning Breakfast $7,500 (Can be multiple sponsors) #4 Monday Refreshments $1,000 #5 Meet and Greet Program $1,000 (Reserved cocktail table on Sunday, 25 Drink Tickets valid during Meet & Greet only) #6 General Sponsor $500 Total Amount Due (Part 4) If you have any questions, please don t hesitate to contact CASTO President Jennifer Hanshew (661) or [email protected] PAYMENT INFORMATION ON LAST PAGE

8 2016 CONFERENCE Drink Ticket Order FORM Company Name: Contact: Address: City: State/Zip: Phone: Your company name will be printed on each drink ticket. Drink tickets are valid at the following two events: Vendor Show, Saturday Banquet (These tickets will not be valid during the Meet & Greet). My company will purchase $9.00 ea. Total Amount Due (Part 5) Orders must be submitted no later than March 4, 2016 Drink tickets are Pre-Order ONLY. Drink tickets will not be sold at the conference. If you have any questions, please don t hesitate to contact CASTO President Jennifer Hanshew (661) or [email protected] PAYMENT INFORMATION ON LAST PAGE

9 PAYMENT INFORMATION Purchase orders will be accepted up to March 4, Cancellation requests must be in writing and postmarked no later than March 4, You may fax your cancellation request to (831) or us. CASTO will assess a 10% fee to cover the cost involved with cancellations. There will be no refunds for cancellations received after March 4, 2016 or for no shows. CASTO will impose a $25.00 fee for returned checks. Payment is due with your registration. Include all registration forms along with payment. If no payment is enclosed, your registration will not be accepted (except purchase orders). Total enclosed or to be charged from registration forms (part 1-5) $ Payment Method Check Purchase Order Credit Card Credit Card Information: Circle One: Visa / MasterCard Name on Credit Card Billing Address for Card Card Number Expiration Date Security Code Numbers I wish to authorize the purchase of services/merchandise from California Association of School Transportation Officials (CASTO), using this Credit Card Authorization Form. I agree that I will pay for this purchase and indemnify and hold CASTO harmless against any liability pursuant to this authorization. I understand that my signature on this form will serve as the authorized signature on the credit card charge slip. This authorization is valid for a period of six (6) months. Signature Make checks payable to CASTO Mail completed Registration to: CASTO - PO Box 205, Aromas, CA or fax to Questions and Information: Mark at [email protected] or call toll-free 855-CASTO68 ext. 102 ( ) CASTO USE ONLY Date Received Purchase Order # Invoice # Billing Date Date PO Paid Check # Auth #