Highway Infrastructure Asset Management Strategy 2015 to 2017

Transcription

1 Highway Infrastructure Asset Management Strategy 2015 t 2017 Strategy - Octber 2015

2 Highway Infrastructure Asset Management Strategy 2015 t 2017 Dcument Cntrl Versin Apprval Date Officer 1.0 Cabinet 20/10/15 J Harvey

3 Highway Infrastructure Asset Management Strategy 2015 t Intrductin 1 The imprtance f Highway Infrastructure t Suthamptn The benefits f an Asset Management apprach Asset Management Plicy and Strategy Service and Cntract Delivery Apprach Strategic and Service Delivery Objectives (Fig. 1) Asset Management Framewrk 3 Cntext Planning Enablers Prgramme and Service Delivery Plan, D, Check, Act Cycle (Fig. 2) Asset Management Framewrk (Fig. 3) Highway Infrastructure Asset Grups 7 Highway Infrastructure Assets Summary f Highway Infrastructure Assets (Table 1) Asset Management Decisin Making 8 Capital Funding Investment The Incentive Fund Self Assessment Levels f Service Lifecycle Delivery Priritising Wrks Prgrammes Lcal Pririties and Value Management Operatins and Maintenance Decisin Making (Fig. 4) DfT Blck Funding Allcatin (Fig. 5) Asset Data and Infrmatin Management 11 Asset Infrmatin Strategy Asset Data Strage and Management Critical Assets Perfrmance Mnitring and Cntinuus Imprvement 12 Natinal Highways and Transprt (NHT) Public Satisfactin Survey Highway Infrastructure Asset Management Strategy Review

4 1 Intrductin The imprtance f Highway Infrastructure t Suthamptn Suthamptn s highway infrastructure prvides an imprtant and vital cntributin in creating a city f ecnmic grwth and pprtunity where everyne thrives. As well as meeting the needs f lcal cmmunities and supprting the requirements f businesses, the lcal highway netwrk supprts a key natinal, reginal and lcal transprt hub. The lcatin f Suthamptn at the centre f the Slent means that many trips within and acrss the Slent area pass thrugh the city and its surrunding area. The City has a majr internatinal seaprt, a key reginal airprt n its drstep and is a majr pint f access t the Isle f Wight, all f which cntribute t the ecnmic health f the city. The lcal highway netwrk is the mst valuable publically wned asset managed by Suthamptn City Cuncil. With a ttal replacement cst f 4.1 billin, the imprtance f effective and efficient management cannt be understated. The benefits f an Asset Management apprach Asset Management is a strategic apprach that seeks t ptimise the value f highway infrastructure ver its whle life. An effective Asset Management apprach: facilitates better decisin making by supprting engineering judgement with financial, ecnmic and engineering analysis enables better understanding and management f the relatinship between whle life cst and asset perfrmance prvides data and evidence fr effective and sustainable investment and maintenance decisins Effective lng term planning and frecasting f asset perfrmance can minimise and prevent expensive shrt-term repairs. Strategic asset prcesses ensure Suthamptn City Cuncil are able t manage risk and maintain a highway envirnment that is safe and accessible fr custmers. Asset Management Plicy The Suthamptn City Cuncil Highway Infrastructure Asset Management Plicy is a high level dcument which establishes the Cuncil s cmmitment t Infrastructure Asset Management and demnstrates hw this apprach aligns with the Cuncil Plan. The Plicy is a stand-alne dcument and has been published alngside this strategy n the Cuncil s website. Asset Management Strategy The Asset Management Strategy articulates the apprach t efficient and effective Highway Infrastructure Asset Management and sets ut hw the Asset Management Plicy will be delivered. It is infrmed by a highway asset management framewrk (the Highway Infrastructure Asset Management Plan), which establishes the activities and prcess that are necessary t develp, dcument, implement and cntinually imprve highway asset management within Suthamptn. Aligned t the Cuncil s bjectives, this strategy seeks t fllw the latest advice, including that arising frm the Highway Maintenance Efficiency Prgramme (HMEP) led by the Department f Transprt. 1

5 Suthamptn s City Wide Visin The Cuncil recgnises that an asset management apprach t the maintenance f the highway infrastructure will supprt the achievement f the Cuncil s city wide visin: prsperity fr all We want t build n Suthamptn s unique sea city lcatin with exceptinal transprt links, its strng psitin natinally fr ecnmic grwth, excellent reputatin fr teaching and learning, strng business cmmunity, gd reginal specialist hspital, varied retail ffer, night time ecnmy, vibrant vluntary and student cmmunities, and rich diversity and cultural mix. Service and Cntract Delivery Apprach Suthamptn City Cuncil has a strategic partnering apprach with a number f embedded frmal cntractual partnerships t deliver flexibility acrss the scpe f peratinal services with: Capita - Strategic Services Partnership (including Custmer Services, IT, Prcurement, Structures) Cmmenced Octber Extended a further 5 years t September 2022 Balfur Beatty Living Places Highways Service Partnership Cmmenced Octber 2010 fr 10 years with ptin f a five year extensin. Balfur Beatty Living Places Citywatch CCTV and Intelligent Transprt Systems Partnership Cmmenced 2012 fr 10 years SSE Enterprise Lighting - Suth Cast Street Lighting Partnership (Private Finance Initiative) Cmmenced April 2010 fr 25 years The services delivered via these strategic cntractual partnerships have established a series f service and cntract delivery bjectives. The relatinship between these bjectives is shwn in Figure 1. 2

6 Service Partnership Pririties Our Highway Infrastructure Themes Our Highway Infrastructure Objectives Strategic and Service Delivery Objectives (Fig. 1) Preventin and early interventin Services fr all City pride A Sustainable Cuncil Create safer highway infrastructure Deliver right first time services and slutins Stable investment fr required service levels Quality and reliable repairs and slutins Services that reflect cmmunity need Understand custmer demands Enabling Netwrk Use Supprt accessibility and mbility fr all Create quality places t live, wrk and relax Enhance street scene Imprve neighburhds Prvide infrastructure t supprt investment Maintain Highway Infrastructure value Prmte innvatin & cntinual imprvement Cllabrate t unlck key infrastructure Reduce revenue csts Imprved knwledge f the highway infrastructure asset Well managed infrastructure services Infrmed custmers and stakehlders Enable Netwrk Use Share infrmatin, insight and knwledge Cmmunicate with stakehlders and custmers Enable effective and infrmed decisins Manage risk Capabilities and skills t deliver the service Efficient, sustainable and effective services Safe, attractive and accessible netwrk Maintain and imprve custmer fcus Increase service perfrmance and custmer satisfactin High standard f custmer care Maintain best value Active stewardship & peratin f highway infrastructure asset Supprt and enable reliable jurney times Respnd t the needs f all user grups Safe Serviceable Accessible Affrdable Prvide a safe highway netwrk Ensure the serviceability f the highway netwrk Ensure maintenance f the highway netwrk remains affrdable Allw the highway netwrk t remain accessible (fr all users) 3

7 2 Asset Management Framewrk Our strategic framewrk reflects the asset management cycle, enabling a flexible apprach fr different cntract partners acrss all asset grups. The Plan D Check Act cycle aligns with the ISO55000 Asset Management Standard and the 2013 HMEP Highway Infrastructure Asset Plan, D, Check, Act Cycle (Fig. 2) Management Guidance Dcument. It supprts the recmmendatins within and UK Rads Bard Cde f Practices (Well-maintained Highways, Well-lit Highways, Management f Highway Structures, and Management f Electrnic Traffic Equipment). Review Act Plicy PLAN The Asset Management Framewrk is shwn in Fig. 3 and is summarised belw: Cntext The factrs taken int cnsideratin when determining the Cuncil s apprach t Highway Infrastructure Asset Management includes Natinal and Lcal Transprt plicy, lcal visin, the expectatins f stakehlders, and legal / financial cnstraints. Planning Perfrmance Imprvement Asset Management System The key activities that are undertaken by Suthamptn City Cuncil and its partners as part f the asset management planning prcess include: Plicy sets ut the cmmitment t highway infrastructure asset management. Strategy sets ut hw the plicy will be implemented within the Asset Management Framewrk. It prvides cntext fr levels f service, funding and decisin making fr the maintenance f asset grups in the shrt medium and lnger term, and the cmmitment t cntinuus imprvement. Perfrmance the levels f service t be prvided by Suthamptn s highway infrastructure services, and hw perfrmance will be measured and reprted. Data the apprach t asset data and infrmatin cllectin and management, t enable effective decisins t be taken. Lifecycle Planning the apprach t the maintenance fr each asset grup, cnsidering predicted future perfrmance based n investment scenaris and funding levels, maintenance strategies and desired levels f service, enabling infrmed decisins t be taken. Wrks Prgrammes the develpment f rlling frward and annual prgrammes f wrk fr each asset grup priritising planned future wrks ver time. Check Implement DO Enabling & Cntrl Strategy & Planning 4

8 Enablers Activities that supprt the implementatin f the Asset Management Framewrk enable: Leadership and Organisatin cmmitment t the adptin f an asset management culture. Cmmunicatins the means f effectively cmmunicating and cllabrating with stakehlders. Cmpetencies and Training the develpment f highways staff delivering the asset services. Risk Management identifying, evaluating and managing risks. Asset Management Systems the strategy fr the use f asset systems t supprt the data and infrmatin required t enable asset management. Perfrmance Mnitring benchmarking prgress, and establishing a culture f cntinuus imprvement and innvatin. Prgramme and Service Delivery The delivery f effective and efficient wrks prgrammes fr individual asset grups. 5

9 Planning Cntext Asset Management Framewrk (Fig. 3) Natinal Transprt Plicy Visin and Lcal Transprt Plicies Stakehlder Expectatins Legal and Financial Cnstraints Gvernment Transprt Plicy Lcal Highway Maintenance Funding 2015/16 t 2020/21 Highway Maintenance Efficiency Prgramme Cuncil Plan and Objectives 2014 t 2025 Lcal Transprt Plan Asset Management Objectives Highway Maintenance plicies Reliable and resilient highway service Reliable jurney times Accessible highway netwrk Legislatin Acts f Parliament UKRLG Cdes f Practice Investments and Budgets Plicy Leadership and Organisatin Our published cmmitment t highway asset management The link between Cuncil bjectives and asset management bjectives Hw services are delivered acrss all asset grups The demnstratin f ur asset management culture The rganisatins asset service delivery structure Strategy Cmmunicatins Hw we will implement the plicy Our asset management framewrk Our strategy fr each asset grup Mnitring perfrmance and cntinuus imprvement The cmmunicatins strategy Suthamptn s Peples Panel Perfrmance The perfrmance management framewrk Our levels f service The perfrmance measures and targets Data The apprach t data and infrmatin management Data cllectin requirements Our asset register Lifecycle Planning The Lifecycle plans fr each asset grup Cmpetencies and Training Cmpetency matrix (including ur service prviders) Highways prviders training and develpment plans Risk Management The Risk Management prcess The asset services risk registers Asset Management System The strategy fr the maintenance and sharing f infrmatin enabling effective decisin making Enablers Wrks Prgrammes Perfrmance Mnitring 3 t 5 years Frward Wrks Prgramme and Annual Wrks Prgramme fr each asset grup The regular review f the asset management service The prgramme f cntinuus imprvement Prgramme and Service Delivery 6

10 3 Highway Infrastructure Asset Grups Highway Infrastructure Assets This sectin summarises the existing highway infrastructure asset grups and their current cnditin. A summary f the maintenance apprach fr each asset type frms part f the Transprt Asset Management Plan. It is imprtant t understand the levels f service and future budgetary requirements frm each asset grup in rder t successfully deliver a whle life asset management apprach and strategy. Summary f Highway Infrastructure Assets (Table 1) Asset Grup Quantity Cnditin & Maintenance Carriageways (Urban) Ftways and Cycleways (Urban) Structures Drainage Street Lighting Electrnic Traffic Equipment Rad Markings, Signs and Street Furniture 587 km (4,141,224 sqm) 942 km (1,928,879 sqm) 44 Rad and ftbridges 19 Steps and ramps 41 Subways 51 Retaining Walls 23,778 Highway Gullies 39 Culverts 22 Ditches 22 Surface Water Outfalls 24 mnitred flding htspts 23,348 Streetlights 608 Heritage Clumns 466 Subway Units 98 Supply Feeder units 1,711 Illuminated Signs 10 Illuminated Bllards 135 Signalised Junctins 92 Pedestrian Crssings 31 Traffic CCTV cameras 44 Variable Message Signs 330 Real Time Passenger Infrmatin Units 11.8 km Safety Fencing 24.7 km Pedestrian Barriers 8,832 Traffic Signs (Nn-Illum.) 312 Grit Bins 19,061 Bllards, benches and Street Nameplates 7 Apprximately 6 % f the Principal and Nn- Principal rad netwrk, and 18% f the Unclassified rad netwrk is identified as requiring maintenance 50% f the ftway netwrk is surveyed each year. Apprximately 56% f the verall netwrk in Suthamptn is identified as requiring maintenance Regular and statutry inspectins recrds maintenance needs fr future maintenance funding cnsidering the impact n the highway netwrk as a whle. A cleansing prgramme f highway gullies with a targeted secnd cleansing is cmpleted annually. Data frm regular cleansing peratins infrms future drainage imprvement schemes. The Street Lighting PFI has cmpleted a 5 years f cre investment frm 2010 t 2015 replacing street lighting units and the majrity f illuminated bllards with mre efficient energy saving units. The PFI cntract has nw mved int a 20 year maintenance phase frm April The traffic signals, Urban Traffic Cntrl system and traffic camera mnitring services were utsurced in Octber Defects and faults are repaired n a reactive basis. Equipment is replaced as part f maintenance / imprvement prgrammes. Defects and faults are identified by the safety inspectin regime and repaired n a reactive / prgrammed maintenance basis.

11 4 Asset Management Decisin Making Making effective decisins abut when t maintain assets is reliant n acquiring apprpriate knwledge and using it in a rbust decisin-making framewrk. Decisin Making (Fig. 4) Capital Funding Investment In 2014 the Gvernment reviewed the Highways Maintenance Blck needs funding allcatins fr lcal authrities. Fllwing cnsultatin n highways maintenance funding the Department fr Transprt Operatins and Maintenance has allcated a prprtin f the ttal funding t Rads, Bridges, Ftways and Cycleways fr the perid 2015/16 t 2020/21 (Fig. 5) prviding lcal Lcal Pririties authrities with frward visibility f highway (Value Management) infrastructure maintenance budgets. Suthamptn City Cuncil perates a Street Lighting Private Finance Initiative which funds the maintenance f street lighting separately. Capital Funding Investment Decisin-Making Priritise Wrks Prgrammes Levels f Service Life-cycle Delivery A ttal f 6 billin has been made available natinally between 2015/16 and 2020/21 fr lcal highways maintenance capital funding. Of this, 578 millin has been set aside fr an Incentive Fund element t help reward lcal highway authrities wh can demnstrate they are delivering value fr mney in carrying ut cst effective highway maintenance. The Highways Maintenance Blck Funding Allcatin (2015/16 t 2020/21) fr Suthamptn is 8.9 millin. An additinal 1.1 millin is available ver the 5 years t 2020/21 frm the Incentive Fund. DfT Blck Funding Allcatin (Fig. 5) 8

12 The Incentive Fund Self Assessment Suthamptn City Cuncil are nt cmpeting with ther authrities fr this funding, but are demnstrating that efficiency measures are being pursued in rder t receive the full amunt f funding available frm the Incentive Fund. The asset management maturity f the authrity and therefre the value f the annual Incentive Fund element available fr the City Cuncil is assessed n the basis f a self-assessment questinnaire that fcuses n: Asset Management Benchmarking and efficiency Resilience Operatinal delivery Custmer The crnerstnes f the self-assessment include: Asset Management Plicy and Strategy Cmmunicatins Strategy Lifecycle Planning Lcal authrities are expected t scre well in these areas with a mandatry requirement t attain a minimum level f band 2 r band 3. In July 2015, the initial Dry Run Incentive Fund Self-Assessment fr Suthamptn s Highway Infrastructure Services has assessed the Cuncil as Band 1. Fllwing the review f the Transprt Asset Management Plan (TAMP), tgether with ther planned service imprvements, the Cuncil anticipates that Band 2 will be achieved by the end f 2015, with further prgress twards Band 3 expected thereafter. Levels f Service Levels f Service define hw assets shuld perfrm in clear and effective terms that can be reprted against stakehlder s expectatins. Measures f perfrmance cver tangible strategic, tactical and peratinal issues, such as physical cnditin f assets, speed f respnse, availability, as well as intangible issues such as amenity value. By cnsider the existing cnditin f assets, best practice, strategic bjectives, the availability f resurces, statutry duties assciated with certain assets minimum perfrmance levels, and engaging with stakehlders abut service pririties we are develping and reviewing Levels f Service t: Ensure adequate fcus is given t what is really imprtant t the custmer Measure the effectiveness f ur apprach t transprt asset management Link the csts with the benefits f the services ffered Prvide a service that meets statutry bligatins Ensure peratinal activities supprt the achievement f strategic gals Lifecycle Delivery Decisins abut the need fr capital investment are based n the deteriratin f the asset, ptimum timing, chice f treatment, and verall need fr replacement. Lifecycle analysis determines the timing f interventin thereby representing the lwest life cycle cst. It is recgnised that develped Asset Management Plans that demnstrate ptimised timing f treatment r replacement ver the lifecycle f the asset prvide best value. Hwever the full lifecycle apprach can be cnstrained by cntractual r ther factrs t a shrter time frame, r external custmer led influences, which require decisins t be risk based r by analysing lcal pririties and ther value management criteria. 9

13 Maintenance strategies cnsidering different treatment ptins ver the whle life f the asset will be prmted. These supprt the lng term management f assets and underpin funding strategies t deliver the minimum whle life cst. Lifecycle Value will be achieved by cnsidering bth the capital investment, and rutine maintenance decisins t maximise the value btained frm assets ver their whle life. Priritising Wrks Prgrammes The develpment f effective wrks prgrammes fr individual asset grups is cmpleted by: Identifying candidate schemes Priritising wrks in each asset grup / service area Select and ptimise schemes fr the Frward Prgramme Select schemes fr the Annual Prgramme aligned t budget Delivery f individual schemes Mnitring f wrks t ensure they meet the apprach t asset management The Frward Wrks Prgramme prvides rbust and reliable infrmatin t identify the asset maintenance t be carried ut within the next three t five years. The prgramme is used t supprt frward financial planning, and cmmunicate planned maintenance t the elected members, lcal cmmunities and the public. The Annual Wrks Prgramme is develped and prepared frm the Frward Prgramme each year during autumn fr apprval in March. It priritises maintenance schemes based n available funding fr delivery. Lcal Pririties and Value Management The initial criteria used t priritise and ptimise the annual prgramme will take accunt f the cnditin and serviceability f the asset, alngside safety issues and lcal transprt pririties. Scial, ecnmic and envirnmental benefits, lcal cmmunity r user demands, and plitical pririties are als factrs used t differentiate between which schemes are priritised fr limited budgets. These sft influences are identified using Value Management criteria. Agreed annually with elected members, the criteria are cmmunicated within the lcal Transprt Asset Management Plan. The level f influence, r weighting, each criterin has within individual asset grup prgrammes will be peridically reviewed with the stakehlders. Operatins and Maintenance Pressure t reduce peratinal csts has increased in recent years and the need t demnstrate gd value is a key bjective fr the Cuncil. The principles that underpin maintenance decisin making are a key element f the priritisatin assessment criteria. Operatinal and maintenance decisin making is infrmed by a systematic inspectin, assessment and recrding regime. The prvisin f an assessment regime is reliant n the cntractual arrangements with individual asset grup service prviders. 10

14 5 Asset Data and Infrmatin Management Asset Infrmatin Strategy Thrugh the use f apprpriate tls which supprt budget and lifecycle management planning, asset data, infrmatin and knwledge are key enablers t the delivery f an effective Asset Management apprach. Asset Data Quality Plans relevant t individual asset grups are used t set ut the practive apprach t the cllectin, recrding and management f data and infrmatin. These define the activities undertaken t ensure that the data and infrmatin meets Suthamptn City Cuncils asset management requirements and infrms effective decisin making. The Asset Data Quality Plan prvides clear definitins fr: Asset Infrmatin Standards are used t defines: the data and infrmatin required, where it is stred and managed why it is required, hw it is cllected and measured 11 the frmat it is required in wh it is prvided by when it shall be prvided the retentin requirements Asset Infrmatin Systems are the prcesses, applicatins and IT systems utilized t autmate the Asset Management prcesses and enable cnsistent supprt fr decisin making. Data and Infrmatin Management prvides cnfidence in data quality. The data and infrmatin management regime measures : Accuracy Cmpleteness Cnsistency Asset Data Strage and Management Validity Timeliness Uniqueness Cnsistent and reliable asset infrmatin and data is essential fr the City Cuncil t make infrmed decisins and fulfil the service delivery requirements. There are a number f different asset management related systems in use acrss the Highways Service Partnership, Service Management and Street Lighting PFI Cntracts including: Asset Registers fr Rads, Ftways & Cycleways, Structures, Street Lighting, Traffic Signals. Pavement Management Systems, Structures and Bridge Management, Street Lighting databases Scheme / Maintenance, Lifecycle Planning and Visualised Asset Management Systems Critical Assets Knwledge f critical assets infrms the decisin prcesses. Understanding the cnsequence f an asset failure requires cnsideratin f safety, ecnmic and envirnmental impact as well as an understanding f the functin the asset perfrms. Critical asset are thse that are essential fr supprting the scial and business needs f lcal and / r natinal ecnmy. Where critical assets and infrastructure are identified, adequate management f the assets, including apprpriate investment prpsals, are cnsidered t ensure they are sufficiently resilient t cpe with ptential threats.

15 6 Perfrmance Mnitring and Cntinuus Imprvement Suthamptn City Cuncil is cmmitted t the develpment f gd practice and cntinuus imprvement. Mnitring f the Cuncil s service prviders frms an integral part f individual cntract cnditins, with strategic mnitring, perfrmance measures and targets, data and infrmatin audits, and cmpliance mnitring. Natinal Highways and Transprt (NHT) Public Satisfactin Survey The Cuncil value being part f the NHT Survey and have fund the resulting infrmatin extremely useful. The NHT surveys are key t ensuring the Cuncil delivers high value services that lcal residents demand. Using the results we gauge and assess perfrmance in thse areas that Suthamptn residents see as mst imprtant. Highway Infrastructure Asset Management Strategy Review This strategy and the Highway Infrastructure Asset Management Plicy, will be reviewed annually, updated and re-published as part f the annual Envirnment and Transprt Capital Prgramme spend reprt in March. 12

16 Highway Infrastructure Asset Management Strategy 2015 t 2017 Suthamptn HIAM Strategy 2015 t 2017 v 1.0 Octber 2015 (Draft fr Apprval)