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1 Jun 22 Enpris Rnt Author: Documnt Vrsion: Product: Product Vrsion: SAP Vrsion: Enpris Enpris Rnt 88 88

2 Enpris Rnt 22 Enpris Solutions All rights rsrvd No parts of this work may b rproducd in any form or by any mans - graphic, lctronic, or mchanical, including photocopying, rcording, taping, or information storag and rtrival systms - without th writtn prmission of th publishr Products that ar rfrrd to in this documnt may b ithr tradmarks and/or rgistrd tradmarks of th rspctiv ownrs Th publishr and th author mak no claim to ths tradmarks Whil vry prcaution has bn takn in th prparation of this documnt, th publishr and th author assum no rsponsibility for rrors or omissions, or for damags rsulting from th us of information containd in this documnt or from th us of programs and sourc cod that may accompany it In no vnt shall th publishr and th author b liabl for any loss of profit or any othr commrcial damag causd or allgd to hav bn causd dirctly or indirctly by this documnt Printd: Jun 22 in Auckland, Nw Zaland 2

3 Tabl of Contnts Chaptr Introduction Chaptr 2 Stup 2 Enabling Enpris Rnt 2 2 Rntal Gnral Stup 7 Gnral 8 GL Dtrmination Forms Rntal Frquncy Tim Priods and Convrsions 8 2 Rntal Equipmnt Groups 9 2 Rntal Equipmnt Proprtis 2 2 Enpris Rnt Authorizations 22 Chaptr 3 Rntal Equipmnt 3 3 Itm Cod v Customr Equipmnt Card 3 Chaptr Transactions Quoting Rnt Spcific Quot Filds 2 Dispatch Managr Importing quipmnt into a dispatch 2 3 From a quot From Rntal Equipmnt Procssing a dispatch 3 Rturns Managr 7 8 Import from Dispatchs 2 Procssing a Rturn 3 Varianc Managr Varianc Procssing Options 3 8 Suspnding rntal chargs 9 Cost Transactions 73 7 Gnral 7 3

4 Chaptr Invoicing 7 Rntal Invoic Worksht 77 2 Dispatchd Equipmnt Rgion 78 Phasd Billing Rgion 8 Calculation Rgion 8 Rntal Invoic Calculations Calculation Exampls 82 8 Simpl Calculation Multipl dispatchs and rturns Dtaild Scnario

5 Introduction Introduction Th Enpris Job Costing Modul can b xtndd to includ rntal managmnt functionality through th Enpris Rnt modul This functionality is aimd at companis that own assts that ar rntd out to customrs and usd as part of carrying out work on a job Th modul provids th company with th ability to: Configur th rntal quipmnt through a spcific mastr data ara and configur th pricing spcific to th customr as wll as th frquncy at which th billing will b carrid out 2 Establish custom billing frquncis to accommodat a varity of billing scnarios 3 Quot a customr on a combination of quipmnt bing rntd out, along with any othr chargs that may apply, including labour and xpnss Ths can all b prpard in a singl ara to giv a complt ovrviw of th costs and valu of th quot Accuratly manag and track th dispatch of rntal quipmnt to customrs Multipl dispatchs can b carrid out against a singl job Accuratly track th rturn of quipmnt from customrs Manag any variancs which may aris btwn th dispatch and rturn of goods Ths variancs can thn b dalt with in a numbr of ways, including billing th customr for any shortfalls 7 Suspnd th rntal chargs for quipmnt dispatchd on a job for a priod of tim, at th company's discrtion Th modul is an xtnsion of th Enpris Job Costing modul, providing a company with th ability to track any and all costs which may b incurrd with a rntal contract, and viw th profitability of thir work

6 Enpris Rnt 2 Stup Th stup of th Enpris Rnt functionality is a simpl procss of initially nabling th Enpris Rnt functions within Enpris Job, and thraftr working through svral stup functions It is important to not howvr, that bfor you nabl Enpris Rnt, you should carry out th configuration of Enpris Job 2 Enabling Enpris Rnt Enpris Rnt is an xtnsion of Enpris Job and as such, in ordr to accss th Enpris Rnt functionality you nd to hav Enpris Job installd and configurd Within th Enpris Job systm initialization, a nw option has bn addd in ordr to nabl Enpris Rnt Enabling Enpris Rnt dos rsult in an xtnsiv numbr of databas and systm changs to th cor Enpris Job application Additional licnsing is also rquird in ordr to us th Enpris Rnt functions For this rason w would rcommnd that you do not nabl th Enpris Rnt functionality unlss it is spcifically rquird by th clint Th Enpris Job Costing systm initialization scrn can b found undr th following mnu structur whn Enpris Job Costing is running Administration -> Systm Initialization -> Job Costing

7 Stup Enabling Enpris Rnt For mor information rlating to th options within th Enpris Job systm initialization scrn, plas rfr to th installation and configuration documntation for Enpris Job 22 Rntal Gnral Stup Th Rntal Gnral Stup is similar to th standard SAP Businss On Documnt Sttings function, which allows for th configuration of a varity of diffrnt sttings Th stup scrn can b accssd from Administration->Stup->Enpris Rnt->Rntal Gnral Stup 7

8 Enpris Rnt 22 Gnral Th gnral tab contains svral options that control th mannr in which crtain functions of th modul oprat: Enpris Rntal Gnral Stup Fild Dtails Usr for Post Costs This is a drop-down list containing all th usrs within SAP Businss On who hav a licns for Enpris Rnt Th usr slctd within this options will rciv a prompt whn thy first log in to SAP Businss On to post th cost transactions rlating to dispatchd rntal quipmnt from th dat th costs wr last procssd, to th prvious day Costs Last Post Procss Th dat up until which costs wr last postd Costs A manual option to forc th systm to procss th cost transactions from 8

9 Stup Fild Dtails Button th dat last procssd, through to th prvious day Includ Rturns In Within th dispatch managr, th systm provids fdback as to what Incoming Stock th currnt commitmnts ar for th quipmnt, or if th option is slctd, what quipmnt is coming back in, basd on schduld rturns With this option tickd, th systm will includ all rturns with a status of Schduld and a du dat that falls within th Days to look forward priod, insid th incoming stock calculation Days to look forward Idntifis th numbr of days that th systm should look forward in ordr to calculat th incoming stock quantity Includ Rsum Rturn/ dat invoic in Whn calculating th rntal invoic valu, th systm stablishs th numbr of frquncis btwn th start dat (which could b th last invoic dat or th dlivry dat) and th rturn dat With this option disabld (un-chckd) th systm will not includ th dat of th rturn (or th dat that th rntal chargs wr rsumd) whn stablishing th billing priods With th option chckd, th systm will includ ths dats Whr an itm is dispatchd and rturnd on th sam day, with this option un-chckd th systm will not calculat any rntal chargs for th itm With th option chckd, th systm will calculat chargs basd on days us GL Dtrmination Idntifis th mthod of GL Dtrmination that is to b usd whn posting sals and cost of sals ntris rlating to rntal invoicing Th 9

10 Enpris Rnt Fild Dtails options availabl ar: Rntal Equipmnt: with this option th sals and cost of sals will b basd on th valus st on th rntal quipmnt mastr 2 Enpris Job: this option forcs th systm to us th GL Dtrmination options that ar st within Enpris Job Th GL Dtrmination logic that th systm uss is outlind in th following procss flow 22 GL Dtrmination Enpris Rnt provids additional opportunity to control th mannr in which th rvnu and costs rlating to rntal invoicing ar postd through to th incom statmnt Th additional options allow th comapny to sparat th rvnu and costs for th sal and rntal of th sam itm Th options that ar providd ar: By Enpris Job 2 By Rntal Equipmnt Th modul follows th standard Enpris Job ruls whrby th systm will first look to th sals and cost of sals on th job lin, and if non xist thn us th sals and cost of sals accounts on th hadr of th mastr job 22 GL Dtrmination by Enpris Job By configuring th systm to us GL Dtrmination by Enpris Job, th systm will dtrmin th sals and cost of sals account basd on th GL Dtrmination mthod st within Enpris Job Within Enpris Job thr ar two mthods for GL Dtrmination: By Job Typ 2 Itm Dtrmination Ths options ar st in th Enpris Job Systm Initialization scrn (Administration -> Stup -> Systm

11 Stup Initialization -> Enpris Job) 22 GL Dtrmination by Job Typ With th systm st to us GL Dtrmination by Job Typ, th systm will us th sals and cost of sals accounts that ar dfind on th hadr of th mastr job for posting all th rvnu and costs rlatd to an invoic This applis to rntal invoics gnratd from Enpris Rnt With this option slctd, th systm dos not populat th sals and cost of sals account columns on th individual job lins 222 GL Dtrmination by Itm Dtrmination With th systm st to GL Dtrmination by Itm dtrmination, th systm will look back to th itm cod that is usd on th job lin, and pick th sals and cost of sals accounts basd on th SAP Businss On GL dtrmination for th itm cod GL Dtrmination by Itm Dtrmination is not th sam as SAP Businss On GL Dtrmination by Itm With GL Dtrmination by Itm Dtrmination, th systm will us th SAP Businss On GL Dtrmination mthod dfind on th itm cod usd on th lin to idntify th sals and cost of sals accounts Whn using GL Dtrmination by Itm Dtrmination, th systm uss th GL accounts for th billing cod usd on th lin and NOT th itm cod linkd to th rntal quipmnt mastr Th systm will updat th sals and cost of sals accounts on th job lin with th accounts to b usd for th invoic posting If th invoic is basd on quot lins rathr than on dispatchs, th systm will look to th sals and cost of sals that can b dfind on th quot lin 222 GL Dtrmination by Rntal Equipmnt With th systm st to us GL dtrmination by Rntal Equipmnt, th sals and cost of sals usd on th rntal invoic will b takn from th stup of th Rntal quipmnt Group allocatd to th rntal quipmnt itm usd on th transaction Whr th rntal invoic is bing basd on th quot lin, th systm will look to s if th rntal quipmnt itm

12 Enpris Rnt has bn slctd in th articl fild of th quot lin If th rntal quipmnt itm has bn idntifid, th systm will us th sals and cost of sals accounts assignd to th group for that itm, if no rntal quipmnt itm has bn idntifid, th systm will thn follow th GL Dtrmination by Itm Dtrmination mthod Th sals and cost of sals accounts that will b usd will b updatd on th job lins 223 GL Dtrmination Logic Chart Th chart blow illustrats th logic that th systm uss in ordr to dtrmin th ldgr accounts to us for posting a rntal invoic 2

13 Stup 222 Forms Within th modul, ach of th diffrnt transactions that ar procssd allows th usr to print out diffrnt forms or layouts that can accompany th transaction An xampl of such a form or layout would b a dlivry dockt, to accompany th dispatch of som rntal quipmnt to a company 3

14 Enpris Rnt Within this stup scrn, th company is abl to dfin th fil nams of th rport fils that ar availabl for ach of th spcifid transactions or data lmnts Ths rport fils can b cratd using ithr th Enpris Rport Writr tool, or Crystal Rports for SAP Businss On Each catgory of form can hav multipl layout fils associatd with it to allow th usr to print diffrnt typs of documnts for ach procss An xampl of this is displayd in th imag blow for th dispatch form fil lists, whr th usr can ithr print a dispatch dockt or a picking list, at th appropriat stag of th transaction Whn ntring multipl form layouts, ach fil nam must b sparatd by a comma Th rport layout fils nd to b savd in th standard Enpris Job forms dirctory which is spcifid within th Enpris Job Systm Initialization scrn on th Forms tab This stup ara can b accssd from Administration -> Stup -> Enpris Rnt -> Enpris Rnt Forms Fild Rntal Dtails Equipmnt Form Fil List This is a list of forms or layouts availabl from th print button on th rntal quipmnt mastr data scrn Dispatch Form Fil This is a list of forms or layouts that ar availabl from th print button List and transactions procssing of th dispatch managr Rturns Form Fil This is a list of forms or layouts that ar availabl from th print button List and transactions procssing of th rturns managr Varianc Form Fil This is a list of forms or layouts that ar availabl from th print button List and transactions procssing of th varianc managr

15 Stup 23 Rntal Frquncy Th Enpris Rnt modul allows ach company to configur th rntal invoic priods spcific to thir particular nds This stup ara can b accssd via th following mnu structur: Administration -> Stup -> Enpris Rnt -> Rntal Frquncy Rntal Frquncy Configuration Fild Options Frqunc Dtails Usr dfind nam for th billing priod y Std Priod Day This is th bas priod that th systm will us whn Wk calculating out th rnt du ovr a timfram spcifid by th Month usr Yar

16 Enpris Rnt Fild Options Std Unit Dtails This unit dfins th numbr of standard tim priods within th frquncy For xampl: if a company wants to bill on a wkly basis, but only charg th customr for th working days within th wk, thy could st up a frquncy namd "wk", st th standard priod to "days" and th standard unit to Th systm will thn calculat out th numbr of day blocks within th timfram spcifid by th usr 2 if a company wants to bill on a four-wkly basis rathr than monthly, to improv th rgularity of th billing and mak cash flow mor prdictabl, thy could st up a frquncy calld "four wkly", st th standard priod to "wk" and th standard unit to In this cas th systm will calculat out th numbr of four wk blocks that ar availabl within th timfram spcifid by th usr Short Day Th short priod is usd to calculat th rmaindr of th rnt Priod Wk du whn a non-standard timfram is spcifid by th usr Month For xampl, if th usr has spcifid a frquncy of "wkly" Yar and th billing priod timfram spcifid is: 3 days, th systm will thn ignor th standard priods and us th short priod to calculat out th rnt that du 2 days, thn th systm will calculat out th rnt using th standard priod for th numbr of complt blocks that ar availabl, and th rmaining days will b chargd at th

17 Stup Fild Options Dtails short priod rat Short This is th numbr of short priods to us Units For xampl, whr a company wants to bill monthly, and thn in situations whr th customr has th quipmnt for a priod that is not a complt month, thy want to bill th customr wkly Th company can configur thir priod to b: Frquncy nam = Monthly 2 Std Priod = Month 3 Std Unit = Short Priod = Wk Short Unit = If th customr has th quipmnt for a priod of month and days, th systm will charg th usr basd on priod of month and 2 priods of wk Th rntal amount that is spcifid for th month will b multiplid by 2 and dividd by 2 to gt th wkly valu, and th customr thn chargd for 2 priods at this amount 7

18 Enpris Rnt 23 Tim Priods and Convrsions Within th Enpris Rnt modul, th following standard tim fram convrsion factors and mthods hav bn usd: Tim Unit Convrsion factor Wk 7 days Yar 3 days Yar 2 wks Yar 2 months Convrsion Formula Day rat-> Wk rat Day rat x 7 Day rat -> Month rat (Day rat x 3) / 2 Day rat -> Yar rat Day rat x 3 Wk rat -> rat Wk rat / 7 Wk rat -> Monthly rat (Wk rat x 2) / 2 Wk rat -> Yar rat Wk rat x 2 Month rat -> Day rat (Month rat x 2) / 3 Month rat -> Wk rat (Month rat x 2) / 2 Month rat -> Yar rat Month rat x 2 Yar rat -> Day rat Yar rat / 3 Yar rat -> Wk rat Yar rat / 2 Yar rat -> Month rat Yar rat / 2 8

19 Stup 2 Rntal Equipmnt Groups Th modul allows a company to configur group structurs for thir rntal quipmnt ovr and abov th standard SAP Businss On itm groups Ths groups can thn b usd: To prst th GL posting and billing cods for th rntal quipmnt 2 To xtract quipmnt into a dispatch using th Import from Rntal Equipmnt fatur 3 For rporting purposs This stup ara can b accssd from Administration -> Stup -> Enpris Rnt -> Rntal Equipmnt Groups Fild Options Dtails Group Usr dfind nam for th group Nam Dfault Sarch list of all This cod will dfault to th billing cod fild on th rntal Billing non-invntory itm quipmnt itm whn th itm is assignd to a group Cod cods within SAP Th billing cod is thn usd on th rntal invoic lin whn Businss On that particular rntal quipmnt itm is billd out Sals GL Sarch list of GL This cod will dfault to th Sals GL cod fild on th rntal Cod accounts quipmnt itm whn th itm is assignd to th group within SAP Businss On Th Sals GL cod is usd on th rntal invoic to dtrmin th sals account that th rntal incom should b postd to For furthr information on th GL dtrmination options rlating to Enpris Rnt, Enpris Job Costing and SAP Businss On, plas rfr to th sction Gnral Ldgr Account Dtrmination This account should b st to an Incom Statmnt account 9

20 Enpris Rnt Fild Options Dtails with an account typ of Sals COGS GL Sarch list of GL This cod will dfault to th Cogs GL Cod fild on th rntal Cod accounts quipmnt itm whn th itm is assignd to a group within SAP Businss On Th cogs GL cod is usd on th rntal invoic to dtrmin th cost of goods sold account that th rntal costs should b postd to For furthr information on th GL dtrmination options rlating to Enpris Rnt, Enpris Job and SAP Businss On, plas rfr to th sction Gnral Ldgr Account Dtrmination This account should b st to an Incom Statmnt account with an account typ of Othr in th Cost of Sals or Expnss sction of th chart of accounts Claring Sarch list of GL This cod will dfault to th claring GL cod fild on th GL Cod accounts rntal quipmnt itm whn th itm is assignd to a group within SAP Businss On Th claring GL cod is usd whn costs ar postd against jobs for rntal itms that hav bn dispatchd to a customr This account is ssntially a rcovry account that is usd to rflct th rcovry of th maintnanc costs incurrd for th rntal quipmnt through th rntal of that quipmnt This account should b st to an Incom Statmnt account with an account typ of Othr in th Cost of Sals or Expnss sction of th chart of accounts This account will hav a crdit balanc rflcting th movmnt of th xpnss out of th incom statmnt through to th Work in Progrss balanc sht account This account should not b 2

21 Stup Fild Options Dtails th sam account as th cost of goods sold account but should b in th sam ara in th incom statmnt as th costs that ar incurrd through dprciation and maintnanc of th rntal quipmnt 2 Rntal Equipmnt Proprtis In a similar mannr to th itm and businss partnr mastr data within SAP Businss On, a company is abl to dfin and apply proprtis to thir rntal quipmnt Ths proprtis can thn b usd for rporting purposs along with import filtrs whn importing rntal quipmnt into a dispatch using th Import from Rntal Equipmnt fatur This stup scrn is usd to dfin all th proprtis that can b applid to rntal quipmnt, thn within th rntal quipmnt mastr data, spcific proprtis from this list can thn b applid to a particular itm This stup ara can b accssd from Administration -> Stup -> Enpris Rnt -> Rntal Equipmnt Proprtis 2

22 Enpris Rnt Rntal Equipmnt Proprtis Fild Options Proprty 2 Dtails Usr dfind nam for th group Enpris Rnt Authorizations In a similar mannr to th usr authorizations insid SAP Businss On, thr ar svral authorizations that can b applid to usrs of th Enpris Rnt solution Ths authorizations can b accssd from Administration->Systm Initialization -> Authorizations -> Enpris Rnt Authorizations 22

23 Stup Enpris Rnt Authorizations Catgor Authorizatio y n Rnt Dispatch Itms Procssing Dtails Options Option Dtails This option controls Full Authorization Full th ability for th usr No Authorization authorization to opn and procss implis that th rntal usr quipmnt has dispatchs using th complt Dispatch Managr authorization to procss dispatchs, whil no authorization will prvnt th usr from bing abl to opn th 23

24 Enpris Rnt Catgor Authorizatio y n Dtails Options Option Dtails Dispatch Managr form Rturn Itm This option controls Full Authorization Full th ability for th usr No Authorization authorization to opn and procss implis that th rntal usr rturns quipmnt using th has complt Rturn Managr authorization to procss rturns, whil no authorization will prvnt th usr from bing abl to opn th Rturn Managr form Procss This option controls Full Authorization Full Varianc th ability for th usr No Authorization authorization to opn and manag implis that th rntal usr quipmnt has variancs using th complt Varianc Managr authorization to manag and procss rntal quipmnt 2

25 Stup Catgor Authorizatio y n Dtails Options Option Dtails variancs, whil no authorization will prvnt th usr from bing abl to opn th Varianc Managr form Gnrat Rnt Invoics This option controls Full Authorization Full th ability for th usr No Authorization authorization to gnrat rntal implis that th basd invoics usr has complt authorization to procss rntal basd invoics, whil no authorization will prvnt th usr from bing abl to opn th Rntal Invoic worksht Rntal Rnt Frquncy This option controls Full Authorization Full Managm th ability for th usr Rad Only authorization nt to opn and chang No Authorization implis that th 2

26 Enpris Rnt Catgor Authorizatio y n Dtails Options Option Dtails th Rntal Frquncy usr has full stup control to opn th form and mak th rquird changs Rad only authorization will allow th usr to opn th form, but not chang any of th information No authorization will prvnt th usr from bing abl to opn th form Rnt Groups This option controls Full Authorization Full th ability for th usr Rad Only authorization to opn and chang No Authorization implis that th th Rntal stup Groups usr has full control to opn th form and 2

27 Stup Catgor Authorizatio y n Dtails Options Option Dtails mak th rquird changs Rad only authorization will allow th usr to opn th form, but not chang any of th information No authorization will prvnt th usr from bing abl to opn th form Rnt Proprtis Itm This option controls Full Authorization Full th ability for th usr Rad Only authorization to opn and chang No Authorization implis that th th Rntal Proprtis stup Itm usr has full control to opn th form and mak th rquird changs 27

28 Enpris Rnt Catgor Authorizatio y n Dtails Options Option Dtails Rad only authorization will allow th usr to opn th form, but not chang any of th information No authorization will prvnt th usr from bing abl to opn th form Rnt Itms This option controls Full Authorization Full th ability for th usr Rad Only authorization to opn and chang No Authorization implis that th th Rntal Equipmnt usr has full mastr control to opn th form and mak th rquird changs Rad only authorization will allow th 28

29 Stup Catgor Authorizatio y n Dtails Options Option Dtails usr to opn th form, but not chang any of th information No authorization will prvnt th usr from bing abl to opn th form 29

30 Enpris Rnt 3 Rntal Equipmnt Rntal Equipmnt is a nw mastr data lmnt that has bn cratd to accommodat spcific information rquird for th quipmnt bing rntd out Th mastr data information can b accssd ithr: From th Enpris Rnt mnu 2 From th Rnt Dtails button on th Itm Mastr Data scrn 3 From th Rnt Dtails button on th Customr Equipmnt Card scrn Rntal Equipmnt Mastr Data Fild Options Dtails Srial Numbr Choos from a list of Populating this fild sts th rntal quipmnt itm 3

31 Rntal Equipmnt Fild Options all Dtails customr quipmnt cards to b basd on a customr quipmnt card as opposd to an itm cod For mor dtails rlating to th diffrnc btwn having rntal quipmnt basd on customr quipmnt cards or invntory itms, rfr to th sction Itm Cod v Customr Equipmnt Card Itm No Choos from list of This fild idntifis th root itm cod that is linkd all itm cods within to an itm of rntal quipmnt If th rntal SAP Businss On quipmnt is basd on a customr quipmnt card, this valu will dfault from th itm cod valu on th customr quipmnt card Itm Dscription Dscription of th itm cod brought through from th itm mastr fil or th customr quipmnt card itm dscription fild Rntal Equipmnt List of configurd Th rntal groups ar configurd spcifically for th Group rntal groups customr sit and ar usd to hold a varity of dfault valus For mor information about stting up groups plas rfr to th stup sction Onc you hav slctd th group, th systm will populat various filds basd on th group slctd, howvr, th usr is abl to altr ths if rquird for a spcific itm Billing Cod Choos from a list of Th billing cod is usd whn gnrating A/R all invoics for th rntal chargs non-invntory itm cods 3

32 Enpris Rnt Fild Options Dtails Sals GL Cod Choos from a list of Th sals GL cod is usd on th rntal invoic to gnral dtrmin th sals account that th rntal incom ldgr cods should b postd to For furthr information on th GL dtrmination options rlating to Enpris Rnt, Enpris Job and SAP Businss On, plas rfr to th sction Gnral Ldgr Account Dtrmination This account should b st to an Incom Statmnt account with an account typ of Sals COGS GL Cod Choos from a list of Th COGS GL cod is usd on th rntal invoic to gnral dtrmin th cost of goods sold account that th ldgr cods rntal costs should b postd to For furthr information on th GL dtrmination options rlating to Enpris Rnt, Enpris Job and SAP Businss On, plas rfr to th sction Gnral Ldgr Account Dtrmination This account should b st to an Incom Statmnt account with an account typ of Othr in th Cost of Sals or Expnss sction of th chart of accounts Claring GL Cod Choos from list of Th claring GL cod is usd whn costs ar gnral postd against jobs for rntal itms that hav bn cods ldgr dispatchd to a customr This account is ssntially a rcovry account that is usd to rflct th rcovry of th maintnanc costs incurrd for rntal quipmnt through th rnting out of that 32

33 Rntal Equipmnt Fild Options Dtails quipmnt This account should b st to an Incom Statmnt account with an account typ of Othr in th Cost of Sals or Expnss sction of th chart of accounts This account will hav a crdit balanc rflcting th movmnt of th xpnss out of th incom statmnt through to th work in progrss balanc sht account This account should not b th sam account as th cost of goods sold account but should b in th sam ara in th incom statmnt as th costs that ar incurrd through dprciation and maintnanc of th rntal quipmnt Equipmnt ID This is a usr-dfind transactional cod for an itm of rntal quipmnt similar to th itm cod on an invntory itm This cod is usd in th transactional scrns to dtrmin which spcific pic of rntal quipmnt is bing usd This valu has to b uniqu to ach pic of rntal quipmnt Company An intrnal rfrnc for th itm Rfrnc Status Hard codd drop Th status box is usd to s th status of a down list spcific pic of hir quipmnt Th status Off hir rflcts diffrnt valus dpnding on whthr th 33

34 Enpris Rnt Fild Options Dtails On hir rntal quipmnt is basd on an itm cod or on an 2 Suspndd invntory itm 3 Trminatd Off hir - this is th dfault stat for th fild and is usd to indicat that th itm is not bing usd on a rntal contract and is availabl for rntal On hir - this status is usd to indicat that th itm is on a rntal contract 2 Suspndd - th suspndd status can b assignd by a usr to indicat that th itm has bn tmporarily withdrawn from us Whil th itm has a status of 'suspndd' it cannot b usd on any rntal contracts 3 Trminatd - this is a usr-controlld status to indicat that a spcific pic of rntal quipmnt is no longr bing usd Whil in a 'trminatd' status th itm cannot b usd on any contracts Trmination Dat Th trmination dat is st whn th usr changs th status of th itm to Trminatd Rntal Cost Rntal Frquncy This is th cost rat associatd to th itm Cost This is th frquncy that th rntal cost is basd on Th systm will us this frquncy to convrt th cost to th frquncy on th transaction Plas s th sction on Tim priods and convrsions Pric Tabl This tabl holds a combind matrix of all th pric lists and th frquncis that hav bn st up 3

35 Rntal Equipmnt Fild Options Dtails within SAP Businss On and Enpris Rnt This allows a company to configur thir pric ruls spcific to th pric list assignd to a businss partnr and th frquncy usd to bill th transaction Frquncy Th frquncy options tabl will list all th Options frquncis that hav bn st up within th systm, and allows a company to spcify which frquncis ar availabl for th spcific pic of rntal quipmnt Only th options that ar chckd will b availabl in th frquncy lists for transactions basd on a spcific pic of rntal quipmnt Th St as Dfault button allows a company to dtrmin th standard dfault frquncy that is usd for th rntal quipmnt In ordr to st th dfault th usr nds to click on th row numbr to highlight th row and thn click on th St as Dfault button By having a dfault st, th data ntry can b nhancd, as th systm is thn abl to dtrmin th pric, cost and GL proprtis automatically whn th usr ntrs th rntal quipmnt cod on to a transaction lin Proprty Options List of all th This allows a company to associat spcific 3

36 Enpris Rnt Fild Options Dtails configurd proprtis with individual rntal quipmnt itms proprtis for rntal itms Nots 3 Usr ntrd nots rlating to an itm Itm Cod v Customr Equipmnt Card A rntal quipmnt itm can b basd on ithr a customr quipmnt card or an invntory itm cod On ach of th standard SAP Businss On forms, a nw button, Rnt Dtails, has bn addd to allow th usr to quickly tak th dtails and crat a nw rntal quipmnt itm, basd on th information from th sourc mastr data, or to drill through to an xisting rntal itm Dciding whthr or not to bas th rntal quipmnt itm on ithr a customr quipmnt card or an itm cod is dpndant on how th customr wants to track srial numbrs and th srvic maintnanc of th quipmnt By basing th rntal quipmnt on a customr quipmnt card, th company is abl to track all th maintnanc and srvic work carrid out on ach individual itm It is worth noting howvr, that whr a rntal itm is basd on a customr quipmnt card, thr can vr only b on of that spcific rntal itm, bcaus th customr quipmnt card holds th srial numbr for that itm You can hav multipl rntal quipmnt itms basd on a customr quipmnt card with th sam itm cod, but diffrnt srial numbrs if rquird If you bas th rntal quipmnt on an itm cod, you can thn hav quantitis xcding on, basd on th availabl invntory quantitis hld within SAP Businss On If th itm cod that is associatd to th rntal quipmnt is markd as a srial trackd itm, th usr will nd to spcify th srial numbr whn 3

37 Rntal Equipmnt dispatching or rturning an itm Howvr, th company loss th ability to viw th linkd srvic calls spcific to that srial numbr, which is availabl whn using a customr quipmnt card If srial numbrs ar not bing trackd by th company, thn it would b bnficial to hav th rntal itms basd on an itm cod Whr rntal quipmnt is basd on an itm cod, SAP Businss On must b configurd to manag th itm costs at a warhous lvl, and a spcific warhous(s) must b cratd to hold th rntal stock This is du to th fact that rntal quipmnt should not hold a cost valu for invntory Th cost of th rntal quipmnt should b hld as part of th fixd asst costs for th company Th cost on any warhouss that ar usd to hold rntal stock should always maintain an itm cost of In ordr to achiv this, it is ncssary to b awar of crtain transactions that can influnc th costs Ths ar outlind blow: Th purchas of nw rntal quipmnt In situations whr nw rntal quipmnt is bing purchasd, th A/P procss should not b assignd dirctly to th rntal quipmnt warhous within SAP Businss On, as th ssnc of th transaction bing carrid out is that of th purchas of fixd assts Such a transaction nds to b procssd, gnrally via a srvic typ A/P documnt, to th fixd asst GL account, and thn a Goods Rcipt procssd against th itm cod at a zro valu for th quantity of itms that nd to b brought into stock Th cost attachd to rntal quipmnt is ssntially an opportunity cost and th rat is hld against th rntal quipmnt and chargd to th job for th spcific rntal priod 2 Transfr of quipmnt from salabl stock to rntal stock If th quipmnt bing rntd out can also b sold, and th company maintains a stock of quipmnt for 37

38 Enpris Rnt rnt and a stock of quipmnt for sal, thn car nds to b takn whn transfrring stock btwn th two uss In such a scnario, it is absolutly imprativ that th company maintains sparat warhouss for th diffrnt stock uss In situations whr stock is transfrrd btwn uss, th ssnc of th transaction is that fixd asst valus ar ithr bing incrasd or dcrasd In situations whr an itm is bing movd from salabl stock through to rntal stock, th procss that nds to b carrid out is as blow: A goods issu nds to b procssd out of th salabl stock warhous with th offst account pointing to th fixd asst GL account This will hav th ffct of dcrasing th invntory on hand and incrasing th fixd assts at th currnt holding cost of that itm 2 A goods rcipt will thn nd to b procssd to th rntal stock warhous at a zro cost, to bring th itms into stock in th rntal warhous In situations whr an itm is bing transfrrd from rntal stock through to salabl stock, th procss that nds to b carrid out is: A goods issu nds to b procssd out of th rntal stock warhous As this warhous will b sitting with a zro cost, no journal will b procssd by SAP Businss On, making th invntory offst account irrlvant 2 A goods rcipt will thn nd to b procssd into th salabl stock location at th cost that th rntal quipmnt was hld as a fixd asst Th invntory offst account should point to th fixd asst GL account, thrby rducing th valu of th fixd assts It would b prudnt to add an alrt to SAP Businss On to alrt usrs to situations whr th cost hld against a rntal warhous changs to a valu othr than Blow is an xampl script that could b usd aftr making changs to th warhous cods spcifid in th WHERE claus SELECT T[ItmCod], T[WhsCod], T[AvgPric] FROM OITW T WHERE T[AvgPric] <> and T[WhsCod] IN ('','2') 38

39 Rntal Equipmnt 39

40 Enpris Rnt Transactions Th systm is abl to accommodat a varity of transactions to support a rang of businss rquirmnts Blow is a high lvl flow of th rntal transactions Enpris Rnt Procss Flow Th focus of this particular guid is on Enpris Rnt and th rlatd rntal transactions It is important to not howvr, that du to th fact that th modul is part of th ovrall Enpris Job modul, all of th standard Enpris Job transactions such as staff timshts, matrials, xpnss and rsourcs usd on th job, can all b includd on th rntal job to giv a mor accurat pictur of th ovrall costs and profitability of th job Ths costs can also b includd in both th quoting phas and th invoicing phas outlind in th imag

41 Transactions Quoting Th quoting function is carrid out in th standard Enpris Job Costing Sub-job quot scrn Enpris Job Quot with Rntal Equipmnt Quoting insid Enpris Job allows th company to b as dtaild or as summarizd as rquird rgarding th information addd to th quot With spcific rgard to Rntal quoting, a nw lin typ H has bn addd to th quot ntry which idntifis th quot lin as a rntal lin Whn ntring th quot lin, th company can choos to idntify th spcific rntal quipmnt itm that will b usd on th job, by populating th Articl fild which bcoms a sarch fild that lists all th rntal quipmnt Howvr, if th rntal that is bing chargd is not rlatd to th spcific quipmnt that is bing usd, thn th Articl fild can b lft blank and a nominal rntal amount and billing frquncy idntifid on th lin This can thn b usd latr on in th billing procss to bill basd on quot valus rathr than bill basd on th quipmnt usd Whn ntring a quot lin, th start, nd and frquncy can b idntifid along with othr dtails if

42 Enpris Rnt rquird It is important to not th following: Whn ntring a quot lin typ H for rntal quipmnt, th Itm No fild which is a sarch list of itm cods, is limitd to only non-invntory itms Th is du to th fact that th itm cod usd on th lin can b usd for billing th rcurring rnt 2 Unlss th End Dat is populatd for all H lins on th quot, th summary total valus in th bottom grid will not rflct th valu and cost of any H quot lins This is du to th fact that without an nd dat th systm cannot calculat out th total valu and cost of th lins, and to only includ som lins would b mislading 3 If an articl is idntifid on th lin, th systm is thn abl to pr-st th Frquncy, Pric & Cost valus basd on th rntal quipmnt mastr for that itm If no itm has bn idntifid in th Articl fild, thn th usr will nd to manually populat ths valus Rnt Spcific Quot Filds Whn Enpris Rnt is nabld against a databas, thr ar svral nw filds that bcom availabl on th quot grid that ar spcific to Enpris Rnt Fild Dtails Trans Dat Whilst this fild is tchnically not spcifically an Enpris Rnt fild as it is availabl in Enpris Job vn if Enpris Rnt is not nabld, whn Enpris Rnt is nabld it is usd to indicat th start dat of a rntal contract If th rntal invoicing is bing basd on th quot, it is this dat that th 2

43 Transactions Fild Dtails invoic initially uss to calculat th invoic valu Plas not howvr, on th vry first rntal invoic gnratd basd on a quot, th usr dos hav th ability to altr th start dat Articl Again, this fild is not an Enpris Rnt spcific fild, but with Enpris Rnt it allows th usr to slct th spcific itm of Rntal Equipmnt that is to b usd on th job This allows for mor accurat costing and pricing of th quot Frquncy Th fild allows th company to choos th billing frquncy that will b usd for th spcific lin Th slction will impact: Th pricing that is st on th lin as pricing is linkd to th frquncy and businss partnr pric list 2 Th nd dat as th nd dat can b calculatd basd on th start dat + numbr of frquncy priods 3 If th invoicing is bing carrid out basd on th quot, thn th systm will us th frquncy slctd hr for billing purposs Priods This fild allows th usr to idntify th numbr of frquncy priods that thy intnd th itm to b out for Th priods fild is dirctly linkd to th frquncy slction that th usr maks and th configuration of that frquncy As an xampl: If th frquncy is st to b Wkly and th standard priod configurd on th frquncy is Wk and th standard unit is, thn by stting th priods fild to 2 will rsult in th systm calculating th nd dat to b 2 wks from th Trans Dat 3

44 Enpris Rnt Fild Dtails If th frquncy is st to Fortnightly and th standard priod configurd on th frquncy is Wk and th standard unit is 2, thn by stting th priods fild to 2 will rsult in th systm calculating th nd dat to b wks from th Trans Dat End Dat Th dat that th intndd rntal is xpctd to nd This fild can b calculatd basd on th Trans dat + ( Frquncy x numbr of priods) If a usr manually changs th End Dat th systm will thn altr th Trans Dat fild to rflct th numbr of frquncis slctd 2 Dispatch Managr Th Dispatch Managr is usd to control rntal quipmnt bing snt to a customr Within th function a usr has th ability to: Crat a dispatch and indicat quipmnt rquird and th du dat throf but not procss any transactions Ths dispatchs thn form th basis for forcast rporting to stablish quipmnt rquirmnts 2 Indicat th quantity that nds to b pickd and produc a pick list to b snt to th warhous, again with no transactions bing procssd 3 Split a dispatch into multipl dispatch instancs if th quipmnt nds to b sprad ovr multipl transport loads Th Dispatch Managr can b accssd from two placs: Dirctly undr th Enpris Rnt mnu on th main SAP Businss On mnu

45 Transactions 2 From th Equipmnt Managr button on a mastr job If th dispatch managr is opnd from this ara th systm assums that dispatchs ar for th sourc job and will auto-populat th sourc job dtails Dispatch Managr Th scrn is similar in natur to a standard SAP Businss On markting documnt and maks us of th cor SAP Businss On Find / Add mod functions Hadr Information

46 Enpris Rnt Fild Dtails Job Idntifis th mastr job that th dispatch is linkd to Th job is usd to dfault th customr which in turn is usd whn stablishing pricing Customr Th customr businss partnr assignd to th slctd job Contact A contact, linkd to th businss partnr associatd to th dispatch Th contact fild is basd on th contacts cratd against th businss partnr account Contact Ph A phon numbr for th slctd contact Th systm will dfault this to th phon numbr on th contact information, but can b altrd for a spcific dispatch if rquird Ship To Th ship-to / dlivry addrss for th dispatch Th addrss will initially dfault to th ship-to addrss assignd to th mastr job, but can b changd if ndd Th drop down list contains all th ship-to addrsss linkd to th businss partnr account, but th addrss dtails can b manually ntrd Cratd Dat Th dat th dispatch was cratd This fild cannot b ditd by th usr Du Dat Th du dat that th quipmnt is schduld to b rturnd to th warhous Dispatch Dat Th dat that th quipmnt nds to b dispatchd Courir Th mthod that will b usd to transport th quipmnt and is a drop down list of th shipping typs that hav bn st within SAP Businss On Tracking No Th consignmnt not rfrnc providd by th transport company

47 Transactions Fild Dtails Rf Th Rf fild is a uniqu rfrnc for th individual dispatch Th rfrnc is brokn down into four sctions: D - to indicat that it is a dispatch 2 Th job ID 3 Th first intgr valu is an incrmntal rfrnc for all dispatchs Th scond intgr valu rfrs to th instanc numbr of th dispatch A dispatch can b split into multipl instancs if not all th quipmnt can b includd in th sam dlivry Customr Rf No Th customr rfrnc information for th dispatch Intrnal Rf Intrnal company rfrnc dtails Status Th following status options ar availabl: Valu Nam Dtails Nw This is th dfault status for all nw dispatchs that hav bn cratd and indicats that no procssing has bn carrid out Whil in this status, no commitmnt is placd against th rntal quipmnt Canclld This is a usr controlld status which allows a usr to cancl and clos a dispatch Onc th dispatch has bn canclld it cannot b r-opnd 2 Pickd A usr can choos to st th status of a dispatch to pickd in ordr to apply a 7

48 Enpris Rnt Fild Dtails commitmnt to th rntal quipmnt Whn a dispatch is in th status of Pickd, th systm will includ th valu of th pickd qty in th committd qty calculation for th spcific rntal quipmnt itm 3 Dispatch This is a systm controlld status which d is st onc th usr has procssd th dispatch At this stag th dispatch is closd and no furthr procssing can b carrid out 2 Grid Information Fild Dtails SubJob ID Idntifis which sub-job th lin is assignd to Job Titl Th titl of th sub-job Analysis Th standard analysis cods that can b assignd to th lin If th lin Analysis 2 has bn importd from a quot lin, th analysis cods will b inhritd from th quot lin Itm Th rntal quipmnt rfrnc Itm No Th associatd SAP Businss On itm cod linkd to th rntal quipmnt itm 8

49 Transactions Fild Dtails Itm Nam Nam of th itm from th rntal quipmnt itm Warhous Th SAP Businss On invntory warhous that th itm will b drawn from On Hand Th on hand quantity for th warhous idntifid on th lin Committd Th fild illustrats th committd quantity for th itm cod associatd to th rntal quipmnt itm usd on th lin for th slctd warhous Th committd quantity is calculatd as: Th standard SAP Businss On committd qty for th itm + th sum total of th pickd fild of all dispatchs in a status of Pickd for th spcific rntal itm and warhous Th standard SAP Businss On commitmnt for th itm cod should always b zro as sals ordr should not b procssd against rntal quipmnt warhouss If th itm is to b sold it should b adjustd out of th rntal quipmnt warhous and into a salabl stock warhous This is again du to th natur of th rntal quipmnt bing a fixd asst and not an invntory itm Prior to any sal of th quipmnt, th fixd asst rgistr should b updatd to accommodat th sal of th fixd asst Incoming Illustrats th incoming stock for th itm cod associatd to th rntal quipmnt usd on th lin and th warhous slctd Th incoming stock is calculatd as: Standard SAP Businss On Ordrd qty + th sum total of th rturn quantity from th Rturns Managr whr th rturn is st to a status of 9

50 Enpris Rnt Fild Dtails Schduld and th rturn dat falls within th dat rang spcifid in th systm stup Th standard SAP Businss On ordrd qty for a rntal warhous should always b zro for a rntal warhous du to th natur of th transaction bing a fixd asst purchas This can b ovrcom by having two lins on your A/P documnt: On lin for th itm cod bing purchasd with a zro cost 2 Th scond lin using a non-invntory itm with th cost for th purchas of th itms Th xpns account for this itm could b st to th fixd asst control account Availabl Th availabl invntory quantity for th warhous idntifid on th lin Frquncy Th billing frquncy for th lin If th lin is manually ntrd, or importd from th rntal itm mastr, th fild will initially b st to th dfault frquncy idntifid on th rntal quipmnt mastr If th lin is importd from a quot, th fild will b st to th valu on th quot lin Th options that ar availabl in th fild is limitd to th frquncy options that hav bn assignd to th rntal quipmnt Rat Th billing rat for th quipmnt This valu is linkd to th pric list / frquncy matrix availabl in th rntal quipmnt mastr, or to th valu on th quot lin if th lin is importd from a quot Cost Th cost rat that will b chargd to th job This is drawn from th rntal

51 Transactions Fild Dtails quipmnt mastr cost fild and convrtd to th frquncy spcifid on th dispatch lin Start Dat Estimatd start dat for th rntal contract This is not th valu that will b usd whn calculating th rnt du Th rnt du will b calculatd basd on th dat th quipmnt is actually dispatchd to th customr End Dat Estimatd nd dat for th rntal contract This dat is a rfrnc dat and dos not impact th rntal chargs calculation Th rntal chargs ar basd on th dat that th itms ar actually rturnd from th customr Quot Qty This fild is only populatd whn th transactions ar importd from a quot and idntifis th total quantity on th quot lin Pickd Qty Th total quantity that has prviously bn pickd and dispatchd against th lin O/S Qty Th quantity that rmains outstanding on th lin which still nds to b dispatchd to th customr Rquird Th total quantity rquird by th customr Pick Th total quantity bing pickd now This is th quantity that will b dispatchd whn th dispatch is procssd Diffrnc Th diffrnc btwn th rquird and pickd quantitis A valu in th Diffrnc fild will triggr th prompt to crat a nw instanc of th dispatch Unit Wight Th wight of th individual itm basd on th sals wight on th SAP Businss On itm mastr

52 Enpris Rnt Fild Dtails Unit Cubic Th volum of th individual itm basd on th sals volum from th SAP Businss On itm mastr Not Usr-ntrd not valu Error This fild provids fdback to th usr if thr ar any rrors on th lin whn th usr tris to procss it 3 Footr Information Fild Dtails Ownr Th Ownr fild idntifis th staff mmbr rsponsibl for th dispatch This initially dfaults to th loggd-in usr (if th usr account is linkd to an HR rcord) but can b manually changd to othr staff mmbrs Rmarks A usr-ntrd nots fild St Warhous Th St Warhous function allows th usr to updat th Warhous fild on all th dispatch lins to th warhous that has bn slctd from th drop down list St Sub Job ID Allows th usr to updat th lins on th dispatch with a sub-job ID This is intndd to work in conjunction with th Import From Rntal Equipmnt function, whr th systm automatically uss th first subjob assignd to th mastr job Total Wight Th total calculatd wight, for both th rquird and pickd quantitis, basd on th lin quantitis and th unit wights Total Cubic Th total calculatd volum, for both th rquird and pickd quantitis, basd on th lin quantitis and th unit volum 2

53 Transactions 2 Importing quipmnt into a dispatch Th Dispatch Managr provids two options for quickly crating dispatchs Ths options ar: Importing rntal quipmnt dtails from a quot 2 Importing rntal quipmnt dtails from th hir quipmnt mastr 2 From a quot Whn importing rntal quipmnt from a quot, th usr is abl to slct a sub-job(s) and import all th H lin typs that hav an articl associatd with thm into th dispatch Th usr is abl to slct from any sub-job within th systm, not just sub-jobs linkd to th mastr job attachd to th dispatch This provids for th ability to st up tmplat jobs and import quipmnt dtails from ths tmplats Th import procss allows th usr to choos whthr or not to updat th prics on th importd lins to currnt prics or to kp th prics from th quot First stp of th import procss is to choos th sub-job to import from Import from quot - Stp - Sub job slction Th chckbox on th hadr of th scrn allows th usr to limit th jobs displayd to only jobs that ar associatd to th businss partnr attachd to th job idntifid on th hadr of th dispatch By holding down th CTRL button and clicking on th diffrnt lins, a usr is abl to slct multipl jobs if rquird 3

54 Enpris Rnt 2 Th scond stp of th import procss is to dtrmin if th systm should updat th prics or us th prics from th sourc quot Import from quot - Stp 2 - Pric dtrmination Th usr thn has two options: Us bas documnt sll pric: which will tak th prics from th sourc quot lins Rcalculat Sll Pric on Import: which will caus th systm to rcalculat th sll prics basd on th businss partnr and thir associatd pric list, and th frquncy spcifid on th lin 3 Th third and final stp is usd to dtrmin which lins should actually b importd

55 Transactions Import from quot - Stp 3 - Lin dtrmination Within this scrn, thr is a list of all th quot transactions from all th sub-jobs idntifid in th prcding stps By dfault all th lins ar slctd, but again, by using th combination of th CTRL ky and clicking on th lins, th usr can choos which lins thy want to import It is important to not that, whr th lins ar bing importd from a sub-job associatd to th mastr job idntifid on th hadr of th dispatch, th systm will us th subjob ID from th sourc sub-job Whr th sourc sub-jobs ar not linkd to th mastr job idntifid on th dispatch hadr, th systm will allocat th lins in th dispatch to th first sub-job linkd to th mastr job Onc th transactions hav bn importd into th dispatch managr, th usr still has th ability to chang ths lins as ncssary This includs adding nw lins to th dispatch, dlting som of th importd lins and changing any of th dtails of th lins

56 Enpris Rnt 22 From Rntal Equipmnt Th systm allows th usr to import rntal quipmnt dirctly into th dispatch managr basd on th usr's slction critria Th intntion bhind this is to allow th company to us th groups and proprtis associatd to th rntal quipmnt to crat kits or linkd quipmnt Th only stp in th import procss is for th usr to idntify th slction critria for th quipmnt Equipmnt Slction This stp allows th usr to idntify a rang of rntal quipmnt basd on th quipmnt cods or th groups assignd to th quipmnt For furthr slction paramtrs th usr can us th proprtis assignd to th individual rntal quipmnt itms

57 Transactions Proprty Filtr In ordr to us th proprtis, th usr nds to unchck th Ignor Proprtis chckbox and thn slct th proprtis to us Th And / Or options ar thr to stablish whthr to slct quipmnt that mts any on of th proprtis slctd, or only quipmnt that mts all of th proprtis slctd By choosing th And option, th systm will only slct rntal quipmnt itms that mt all th proprtis slctd whil th Or options will bring through all itms that mt any on of th proprtis slctd 22 Procssing a dispatch Whn th usr chooss to procss a dispatch, th systm will carry out diffrnt transactions dpnding on th typ of rntal quipmnt spcifid on th dispatch, and th quantitis that hav bn indicatd as pickd 7

58 Enpris Rnt If th rntal itm spcifid on a dispatch lin is basd on an itm cod, th systm will initiat a standard SAP Businss On stock transfr, transfrring th pickd quantity from th sourc warhous indicatd on th dispatch lin through to th Job Costing Work in Progrss warhous If th itm cod is markd as a srial numbr trackd itm, th usr will thn s th standard srial numbr pop-up scrn to indicat which srial numbrs ar bing dispatchd Bcaus th invntory costs for th rntal warhous should b zro, (plas rfr to th following sction for mor information on this), thr will b no journal ntry procssd by SAP Businss On 2 If th rntal itm spcifid is basd on a customr quipmnt card, thn no stock transaction will occur as th itm is not rprsntd by a stock on hand quantity In this situation, th status fild on th rntal quipmnt mastr will b updatd to indicat that th itm is now On Hir 3 If th rquird quantity is not th sam as th pickd quantity (and th rquird quantity xcds zro), th systm will thn prompt th usr to spcify whthr thy wish to crat a nw instanc of th dispatch This is to allow th usr to split th dispatch into multipl loads By choosing this option, th systm will crat a nw dispatch, copying through all th unprocssd lins, and adjust th dispatch rfrnc numbr to indicat that it is a nw instanc of a prvious dispatch 3 Rturns Managr Th Rturns Managr is usd to control th quipmnt bing rturnd from th customr Th rturn allows you to: Import discrt rntal quipmnt that has bn dispatchd 2 Rturn quipmnt that may not hav bn dispatchd to th customr 3 Rturn mor, or lss, quipmnt than that which has bn dispatchd In short, th Rturns Managr is intndd to allow a usr to quickly procss a rturn that has com in by truck, and thn th Varianc Managr allows th company to dal with any variancs btwn th dispatchs and th rturns 8

59 Transactions Rturn Managr Hadr Information Fild Dtails Job Idntifis th mastr job that th rturn is linkd to Th job is usd to dfault th customr Customr Th customr businss partnr assignd to th slctd job Contact A contact, linkd to th slct businss partnr associatd to th dispatch Th contact fild is basd on th contacts cratd against th businss partnr account Contact Ph A phon numbr for th slctd contact Th systm will dfault this to th phon numbr on th contact information, but can b altrd for th spcific rturn if rquird 9

60 Enpris Rnt Fild Dtails Cratd Dat Th dat that th rturn was cratd Rturn Dat Th dat th rturn was procssd Courir Th transport mthod usd for th rturn Tracking No Rfrnc and tracking dtails for th transport mthod Rf Th uniqu rfrnc for th rturn Th rfrnc is cratd from th following 3 lmnts: R - to indicat a rturn Th job ID Th rturn rfrnc Cust Rf No A rfrnc numbr for th customr Intrnal Rf An intrnal company rfrnc Status A prst list of statuss to indicat th procssing that has bn carrid out = Nw = Canclld = Rturnd 2 Grid Information Fild Dtails Subjob ID Th sub-job assignd to th lin Job Titl Th titl of th assignd sub-job

61 Transactions Fild Dtails Analysis Th standard analysis cods that can b assignd to th lin If th lin Analysis 2 has bn importd from dispatchs, th analysis cods will b inhritd from th quot lin Itm Th rntal quipmnt rfrnc Itm Nam Nam of th itm from th rntal quipmnt itm Warhous Th SAP Businss On invntory warhous that th itm will b rturnd to Rturn Qty Th quantity of th rntal quipmnt itm that is bing rturnd Not Usr ntrd nots 3 Footr Information Fild Dtails Ownr Th Ownr fild idntifis th staff mmbr rsponsibl for th rturn This initially dfaults to th loggd-in usr (if th usr account is linkd to an HR rcord) but can b manually changd to othr staff mmbrs Rmarks A usr-ntrd nots fild St Warhous Th St Warhous function allows th usr to updat th warhous fild on all th rturn lins, to th warhous that hav bn slctd from th drop down list

62 Enpris Rnt 3 Import from Dispatchs Th Import from Dispatchs function is intndd to assist th company to quickly ntr rntal quipmnt itms that hav bn dispatchd Th function will import all uniqu itms cod pr sub-job that hav bn dispatchd From thr th usr is abl to add nw itms, rmov itms and updat th quantitis bing rturnd Th systm dos not calculat and show th quantitis of an itm that hav bn dispatchd Th rturn is ssntially a blind procss that nds to b manually capturd and th Varianc Managr is thn usd to rconcil any diffrncs btwn th dispatchd quantitis and th rturnd quantitis In th initial paragraph, th commnt is mad that th systm will import uniqu itm cods pr sub-job This implis that if th sam rntal itm is dispatchd on multipl dispatchs for th sam sub-job, whn th usr slcts thos dispatchs as th basis for th import, th itm will only b drawn through into th dispatch documnt onc If th itm is dispatchd on multipl dispatch documnts for diffrnt sub-jobs, thn th systm will bring through th quipmnt itm onc for ach sub-job includd in th basd dispatchs Listing of Dispatchs Th usr is abl to slct which dispatchs thy want to us for th basis of th import, with th option to slct all of th dispatchs via a chckbox option on th hadr of th slction scrn By holding down th CTRL ky and clicking on a row, th usr is abl to slct multipl rows 2

63 Transactions 32 Procssing a Rturn Whn a usr chooss to procss a rturn, basd on th typ of rntal quipmnt itm bing usd, th systm will carry out diffrnt procsss If th rntal quipmnt itm is basd on a customr quipmnt card, thn no transaction nds to b procssd This is du to th fact that no transaction is procssd whn a dispatch is mad with such a rntal quipmnt itm as th itm dos not xist as a stock quantity anywhr Th status on th rntal quipmnt itm will howvr b updatd to indicat that th itm is availabl for rnt 2 If th rntal quipmnt is basd on an itm cod, th systm will thn procss a stock transfr moving th itm out of th work in progrss warhous, through into th warhous slctd on th lin This transfr will b carrid out at a zro valu It is important to b awar that, du to th ability within th rturn managr to rturn an itm that was nvr dispatchd, thr is th possibility that th work in progrss warhous could go into a situation of ngativ stock If th stting within SAP Businss On dos not allow ngativ stock, an rror mssag will b raisd by SAP Businss On prvnting th transaction from bing procssd For this rason, w rcommnd that th systm is configurd to allow ngativ stock Varianc Managr Th Varianc Managr is an administrativ tool that is usd at th nd of th rntal job / contract to compar th quipmnt that has bn dispatchd to th quipmnt that has bn rturnd, and allow th company to dal with any variancs which may hav bn rcordd Varianc managmnt is carrid out at th mastr job lvl, and accumulats th valus across all subjobs rathr than comparing quantitis within ach individual sub-job This is don to avoid potntial issus prtaining to misallocation of quipmnt btwn sub-jobs Only a singl varianc rcord can b cratd for a job, although you can carry out multipl procssing options on th sam rcord What this mans on a practical basis is that th first tim a varianc is procssd against a job, th usr nds to st th form to Add mod, and slct th rquird job 3

64 Enpris Rnt Thraftr th job will not longr b availabl in th sarch list whn th varianc managr scrn is in Add mod Th scrn will nd to b st to Find mod to slct th xisting varianc rcord in ordr to continu any furthr procssing rquird Likwis, for a job to b availabl for varianc managmnt procssing, th job must b st to a status which stipulats that it is availabl for varianc procssing Whr a varianc xists btwn th quipmnt quantitis that hav bn dispatchd and th quantitis rturnd, th systm provids th following options to corrct th discrpancis: In th situation whr th dispatchd quantity xcds th rturnd quantity, th company has th option to: Invoic th customr for th diffrnc 2 Writ off th diffrnc In th situation whr th rturnd quantity xcds th dispatchd quantity, th company has th option to: Transfr th diffrnc in situations whr a data ntry rror has occurrd 2 Accpt th diffrnc Th Procss Now quantity allows you to spcify th quantity that you want to us with th particular procssthis quantity cannot xcd th total discrpancy of th lin Howvr, you ar abl to carry out multipl procsss on th sam lin An xampl of such may b that th company wants to invoic a customr for som shortfall of th rturnd quipmnt, whil thy writ off th balanc

65 Transactions Varianc Managr Hadr Information Fild Dtails Job Idntifis th mastr job that th rturn is linkd to Th job is usd to dfault th customr Job Titl Titl of th slctd mastr job Customr Th customr businss partnr assignd to th slctd job Nam Th businss partnr nam Contact A contact, linkd to th slct businss partnr associatd to th dispatch Th contact fild is basd on th contacts cratd against th businss partnr account

66 Enpris Rnt Fild Dtails Contact Ph A phon numbr for th slctd contact Th systm will dfault this to th phon numbr on th contact information, but can b altrd for th spcific rturn if rquird Customr Rf No Th customr's rfrnc numbr Total Invoic Th total valu of th invoicing procssd against th job Total Cost Th total cost rcordd against th job Job Profit Th total invoicd valu lss th cost to rflct th profit on th job Margin Total job margin Markup Total job markup 2 Grid Information Fild Dtails Itm Th rntal quipmnt cod Itm Cod Th invntory itm cod associatd to th rntal quipmnt Itm Nam Th nam of th rntal quipmnt itm Dispatchd Qty Th total quantity of th rntal quipmnt itm that has bn dispatchd Rturnd Qty Th total quantity of th rntal quipmnt that has bn rturnd Procssd Th total quantity of varianc that has bn prviously procssd O/S Qty Th total varianc that rmains to b procssd Procss Now Th total quantity to b procssd with th currnt slctd procss

67 Transactions Fild Dtails option Procss A drop-down slction of procssing options Transfr To A choos-from list of rntal quipmnt itms allowing th usr to transfr th rturnd quantity from on rntal quipmnt itm cod to anothr Pric Th unit pric to us whn invoicing th customr for th quipmnt outstanding Sals Total Th lin total for th invoic This is calculatd basd on th Procss Now quantity x th unit pric 3 Footr Information Fild Dtails Procss This button will rsult in th systm carrying out th various procssing options on th grid lins Show Documnts Opns a scrn which displays all th rsulting documnts from th various procssing options Rfrsh Th Rfrsh function updats th calculatd Dispatchd and Rturnd quantitis to rflct nw procssing that may hav occurrd sinc th varianc rcord was cratd Rmarks A usr-ntrd nots fild 7

68 Enpris Rnt Varianc Procssing Options Diffrnt procssing options ar availabl for varianc lins dpnding on th which way round th varianc is Whr th quantity that has bn dispatchd xcds th quantity that has bn rturnd, th systm provids options to ithr invoic th customr for all or part of th quantity that is outstanding, or to writ off th varianc Whr th company chooss to invoic th customr for th itms, th systm will gnrat a standard A/R invoic out of th Enpris Job work in progrss warhous, for th quantity spcifid 2 Whr th company chooss to writ off th quipmnt, th systm will carry out goods issu from th Enpris Job work in progrss warhous to liminat th quantitis on hand For both of th abov transactions, no costs will b procssd as th invntory itms should hav a zro cost in th invntory control Th cost lmnt of th transaction will nd to b carrid out manually by writing off th rlvant cost valu of th quipmnt from fixd assts For mor discussions rgarding quipmnt costs plas rfr to th sction Itm Cod v Customr Equipmnt Card Whr th quantity that has bn rturnd xcds th quantity that has bn dlivrd, th systm provids th option to ithr transfr th quantitis to anothr itm cod in instancs whr th rturns may hav bn procssd incorrctly, or to accpt and clos th varianc Whr th company chooss to transfr th varianc, th systm nds to carry out th following transactions: Firstly, th systm will do a Goods Issu to adjust th spcifid quantity of rntal quipmnt out of on hand invntory 2Th systm will thn procss a Goods Rcipt to bring in th corrct rntal quipmnt 2 Whr th company chooss to clos th varianc, in ssnc th company is implying that th rturns ar corrct and that thr was quipmnt rturnd that was nvr dispatchd In this situation, 8

69 Transactions th systm nds to procss a Goods Rcipt into th Enpris Job work in progrss warhous to balanc out th invntory quantitis on hand Whr an itm is bing transfrrd and th sourc itm and th dstination itm ar both markd as srializd invntory itms, th usr will b promptd for th srial numbr slction scrn twic Th first instanc will b to mark th itm that ar bing transfrrd out, th scond instanc will b to idntify th itms bing transfrrd in Suspnding rntal chargs Within th systm, a company has th ability to suspnd th calculation of rntal chargs on quipmnt that has bn dispatchd and is with a customr This may b du to th company not bing abl to collct th quipmnt, or wanting to provid th customr with a rnt-fr brak ovr priods whr businsss gnrally do not oprat Th ability to suspnd rntal chargs is carrid out from th following ara: Opn th job / sub-job, and brows to th Transactions tab 9

70 Enpris Rnt Suspnding Transactions - Stp - Transaction Tab Th Transactions tab provids a viw of all th transactions that hav bn procssd against a job, summarizd into th primary transaction strams 2 Drill into th H - Equipmnt Rntal transactions 7

71 Transactions Suspnding Transactions - Stp 2 - Equipmnt Th abov scrn is split into two tabs showing: Equipmnt - A listing of all th quipmnt that has bn dispatchd on th job / sub-job, and th status of that quipmnt Transactions - a listing of all th rntal transactions that hav bn procssd for th quipmnt 3 On th Equipmnt tab drill into a Rntal Equipmnt Cod 7

72 Enpris Rnt Suspnding Transactions - Stp 3 - Dlivris Th rsulting scrn is split into two sctions: Th Rntal Dlivris sction lists all th dlivris that hav bn procssd against th job 2 Th Rntal Transactions sction lists any transaction rlating to th quipmnt In th lowr sction th company is thn abl to add nw transactions to th systm to suspnd th charging of rnt, or to suspnd th charging of rnt and costs If th company chooss to apply th Suspnd Rnt option against th quipmnt, th systm will thn ignor th spcifid quantity for th priod of tim that th suspnsion is in plac whn calculating out th rntal billing chargs for th quipmnt Th job will still, howvr, b chargd with th costs of having th quipmnt dispatchd and assignd to th job If th company chooss to apply th Suspnd Cost Rnt option against th quipmnt, thn th systm will ignor th quantity for billing purposs as wll as for cost calculation and allocation purposs 72

73 Transactions Cost Transactions Whil an itm of quipmnt is dispatchd and bing usd on a job, th systm is abl to apply a cost to th job for th us of th quipmnt This cost rprsnts an opportunity cost of having th quipmnt on a crtain job whn it could b on anothr, along with rprsnting th costs of dprciation or maintnanc, basd on th us of th quipmnt In th Rntal Equipmnt mastr data, a cost rat can b assignd to th quipmnt, along with th frquncy that th rat applis to In th Gnral Stup a usr can b idntifid who is rsponsibl for posting th daily costs associatd to th dispatchd quipmnt Whn th usr logs into th systm thy will b promptd with a scrn similar to th on blow as a rmindr of whn th costs wr last postd and allowing thm to post th rntal costs Th systm kps a track of whn th last cost calculation was procssd and will run th cost calculation from th last dat run through until th currnt dat, lss day i - it will always run th cost calculation through to ystrday Posting Rntal Costs Posting costs can also b initiald manually from th Gnral Stup for Enpris Rnt 73

74 Enpris Rnt Whn th cost posting is initiald, ithr from th log in prompt or manually from th gnral stup, th systm will calculat th outstanding quantity pr Rntal Equipmnt itm for ach sub-job and for ach cost cntr, along with a daily cost for that itm Whn calculating th daily cost, th systm will us th cost rat from th Rntal Equipmnt Mastr data and apply th ncssary convrsion factor to calculat a daily rat, if th cost rat frquncy is not a daily frquncy For ach day that th cost is calculatd, th systm will post a singl job lin for th cost valu of all th quipmnt for ach sub-job and cost cntr usd on th dispatch transactions Th rason that th systm consolidats th cost transactions is to prvnt a larg numbr of transactions bing procssd against a job on a daily basis, which can thn ngativly impact th prformanc of th systm For audit purposs howvr, th brakdown of ach cost transaction which idntifis th day, sub-job, quipmnt idntity and th cost calculatd, is trackd in othr aras of th systm and can b rportd on 7 Gnral Transaction information rlating to rntal quipmnt is stord in two tabls within th databas Th first tabl is th standard ENPRISE_JOBCOST_JOBLINES tabl which holds th dtails of all th transactions rlating to a job Howvr, thr ar crtain transactions that do not rlat to a job such as th suspnsion and rsumption of hir, and cost chargs for th quipmnt that has bn dispatchd This dos not hav a dirct impact on th job, but it dos hav an impact on th calculations for invoicing purposs Thr ar also instancs, such as th cost transaction calculation, whr summary information is postd against th job to prvnt th job bing ovrcom with transactions whr thr is a larg quantity of rntal quipmnt bing dispatchd to th job Howvr, for audit purposs, a dtaild rcord of ths cost transactions is rquird For this rason, a scond databas tabl has bn rcordd: ENPRISE_HIRE_TRANS, which contains 7

75 Transactions a dtaild brakdown of all th transactions that rlat to rntal quipmnt 7

76 Enpris Rnt Invoicing Th rcurring invoicing for rntal quipmnt is currntly carrid out from th Invoicing tab of th mastr job by drilling though into th rntal quipmnt transaction typ whn using th consolidatd invoic option For mor information on th invoic consolidation function plas rfr to th Enpris Job Invoicing manual Consolidatd Invoic Tab Th invoic procss starts by drilling into th H - Rntal Equipmnt lin of th spcific group which opn th Rntal Invoic Worksht 7

77 Invoicing Rntal Invoic Worksht Th Rntal Invoic Worksht allows th company to spcify th dat thy want to invoic up to, and apply any phas-rlatd tim priods to th invoic Th systm will thn calculat out all th invoic valus basd on ithr th dat of th last invoic or th dlivry dat through to th dat spcifid by th usr Rntal Invoic Worksht Th Rntal Invoic Worksht is brokn down into thr rgions: A list of quipmnt dispatchd onto th job 2 An ara allowing th usr to apply phas billing to th priod bing invoicd 3 A calculation ara 77

78 Enpris Rnt Dispatchd Equipmnt Rgion Th dispatchd quipmnt sction is th primary ara whr th company can dtrmin what nds to b invoicd, and th dat marks th nd of th billabl priod whn th rntal nds Rntal Invoic Worksht - Dispatch Rgion This rgion displays a list of quipmnt that has bn dispatchd onto th job and allows th company to thn dtrmin th rntal priod thy want to invoic, for ach itm of quipmnt Th systm will thn calculat out th invoic valu basd on th dat of th dispatch, or calculat th invoic basd on th dats of th priod prviously invoicd, through to th dat that has bn spcifid as th nd dat for th invoic run Onc th invoic to dat has bn st, ithr manually pr lin or by slcting St Invoic by Dat / Priod, clicking on th Calc Invoic Valu button will caus th systm to calculat th valu of th invoic basd on th dats spcifid for invoic from and invoic to as wll as any othr factors that may impact th invoic valu btwn th two dats Hadr Information Fild Dtails Gt Hir Itms from This allows th company to bas th invoicing on quotd lins rathr Quots than on th quipmnt dispatchd 78

79 Invoicing Fild Dtails Updat List Button Rfrshs th grid to display th rquird information If th Gt Hir Itms from Quot option is chckd, th systm will bring through th quot lins, if un-chckd thn it will bring through th dispatch lins St Inv To By Dat Allows a spcific invoic-to dat to b st and applid to all th lins in th grid St Inv To By Priod Th systm will thn calculat th invoic-to dat pr lin, basd on th invoic- from dat, adding on th numbr of frquncy priods spcifid If th lin billing frquncy is wkly, th systm will add th spcifid numbr of wks, if th lin is st to monthly it will add th spcifid numbr of months 2 Grid Information Fild Dtails Equip # Equipmnt rfrnc from th Rntal Equipmnt mastr Equip Nam Rntal quipmnt nam Frq Frquncy applid to th dispatch Qty Th total quantity of th quipmnt dispatchd for that group and frquncy combination Pric Th charg rat that was applid to th dispatch Sub JobID Th sub-job against which th quipmnt was dispatchd Inv From Th dat that th invoic calculation will start from This is ithr th dat th quipmnt was dispatchd or th dat of th last invoic 79

80 Enpris Rnt Fild Dtails Inv To Th dat that th invoic will b calculatd to Whn th invoic is gnratd, this will bcom th invoic-from dat for th nxt invoic run Inv Valu 2 Th calculatd valu of th invoic for th lin Phasd Billing Rgion Th phasd billing rgion allows you to brak down a billing priod into smallr priods and choos th prcntag that nds to b billd for that dat rang An xampl of this may b in situations whr an itm of quipmnt is dispatchd, but only starts bing usd by a clint at a latr dat and th company chooss to bill th clint at a rducd rat for th priod th quipmnt was not bing usd Within th phasd billing grid th company can ntr a start and nd dat, and th discount thy wish to apply for that priod Whn th systm thn calculats out th invoic valu for th priod, th discount will b applid to th quipmnt dispatchd within th spcifid tim fram Invoic Phas Billing Rgion 8

81 Invoicing 3 Calculation Rgion Th calculation rgion, is a rad only sction which provids fdback on how th systm has calculatd th invoic valu This is intndd to provid insight into th calculation procss in situations whr thr is a lvl of complxity in th invoic calculation; for xampl whn thr ar priods of rntal suspnsion, phasd billing and multipl dispatchs or rturns within th priod In ordr to display th calculation th spcific dispatch lin nds to b highlightd This can b don ithr by clicking on th row markr, or by clicking into th Inv To fild Rntal Invoic Worksht with Calculations Fild Dtails Priod Fr This priod rang illustrats th actual frquncy priod that is bing Priod To Invoic Fr Invoic to valuatd by th systm This priod illustrats th priod that is bing invoicd within th frquncy priod dfind abov Th diffrnc btwn th two dat rangs rsults from transactions 8

82 Enpris Rnt Fild Dtails that impact th billing within th frquncy priod which forc th systm to dm th frquncy priod as not a clar priod and brak th transactions down into a daily rat In such a cas th Invoic From and Invoic To will rflct th priod that is dmd to not b a clar priod Typ Th frquncy typ that is bing usd This will ithr b th frquncy that has bn slctd on th transaction, or, in th cas whr th frquncy priod is not a clar priod, th daily rat Units Th quantity of th rntal quipmnt itms that ar includd in th billing This can vary from th dispatchd qty if a crtain quantity rlatd to th dispatch has had its billing suspndd Pric Th pric that is applicabl to th priod This could b th pric that has bn st on th dispatch / quot lin, or, th rcalculatd pric to rflct a daily rat basd on th convrsion factors 2 Qty Th numbr of unit priods that ar includd within th calculation Valu Th total invoic valu for that calculation lin Bill Th billing prcntag applicabl to th lin Rntal Invoic Calculations Whn calculating th invoic valu for th rntal quipmnt, th systm will work through th following stps: For ach dispatch of quipmnt, th systm will stablish th numbr of rnt priods btwn th invoic-from and th invoic-to dats Th rnt priod is dtrmind basd on th billing frquncy applid to th lin 2 For ach rnt priod, th systm will thn dtrmin if th priod is a clar priod or not A clar 82

83 Invoicing priod indicats that thr ar no othr transactions that impact th quipmnt i th quipmnt has bn dispatchd and has bn on th job for th ntir rnt priod and thr ar no suspnsions, rturns or phas billings within th priod 3 If th rnt priod is a clar priod, th systm will thn calculat th rnt valu for th priod, basd on qty x priod rat, and thn mov on to th nxt priod whr it will start from stp 2 If th rnt priod is not a clar priod, thn th systm will adjust th rat bing chargd, to a daily rat using th rquird convrsion factor, and work through th priod on a daily basis calculating th valu of th rnt pr day basd on th quantity availabl for rntal chargs for th day Transactions that can impact th clar priod ar th following: Equipmnt rturns - thr is no dirct link btwn quipmnt bing dispatchd and quipmnt bing rturnd As an xampl, if thr ar two dispatchs of quipmnt A, dispatch for a quantity of and dispatch 2 for a quantity of and thn a rturn for a quantity of 2, thr is no spcific link to indicat that th rturn is mad up of th itms from dispatch 2 and 7 itms from dispatch (thus snding out itms and rturning only 2) Th rason that thr is no spcific link is bcaus th systm intntionally allows th company to rturn quipmnt that may nvr hav bn dispatchd or to rturn a smallr quantity than was originally snt out For this rason, th systm will apply a FIFO policy to rturns whrby th rturn will b applid against th first dispatch and thn work its way down to subsqunt dispatchs 2 Rntal Suspnsions - whn suspnding rntal chargs, th suspnsion is applid against a quantity of quipmnt associatd to a spcific dispatch If th systm idntifis that thr is quipmnt that has bn suspndd during th rntal priod, th quantity that has bn suspndd will b not b includd in th invoic valu calculation 3Phas Billing - whr thr ar multipl billing phass within th rntal priod, th systm will calculat out th invoic valu for th day and thn apply th discount prcntag to th calculatd valu Whr th systm dtrmins that th rnt priod bing rviwd is th last priod btwn th invoic-from and to dats spcifid, and th priod is not a full priod basd on th rntal frquncy on th dispatch lin, th systm will thn rvrt to th short priod assignd to th frquncy and 83

84 Enpris Rnt valuat th rmaining dat rang in th sam mannr as idntifid abov, howvr using th short priod rathr than th standard priod Whr th systm calculats th final priod of th dat rang using th short priod, th systm will thn calculat a valu for th ntir short priod This dos imply that th rntal priod billd may xtnd byond th invoic-to valu that has bn spcifid by th company 2 Calculation Exampls Blow ar calculation xampls, intndd to illustrat th mannr in which th systm calculats th invoic valus Ths calculations ar basd on th stting to includ rturn dats in th invoic calculation not bing nabld 2 Simpl Calculation Scnario: Th company dispatchs a quantity of itms of quipmnt A Th billing rat is 2 pr itm with a standard frquncy of monthly and a short frquncy of wkly Th dispatch occurs on / and th company sts an invoic-to dat of 28/ Start End Dat Dat Dscription Frq Qty Rat Billin T g o t a l 8

85 Invoicing 9 / Rnt priod - clar Monthly 2 / 9 / Rnt priod - clar Monthly 2 / 9 Invalid priod - systm will / / rvrt to short priod 7 / Short priod Wkly 279 / / Short priod 2 Wkly 279 / / Short priod 3 Wkly 279 / 3 8 8

86 Enpris Rnt Invoic total, 3 Rat Calculations Dscription Stps Calculation Rs ult Convrt monthly rat of 2 Convrt to annual amount 2 x 2 months to wkly, Convrt annual amount to, / 2 27 wkly 9 8

87 Invoicing 22 Multipl dispatchs and rturns Scnario: Multipl dispatchs and rturns ar procssd for itm A Standard frquncy = wkly, short priod = daily Unit pric = 7 pr wk Rat Calculations Dscription Stps Calculation Rsul t Convrt wkly rat of 7 to daily Convrt to daily amount 7 / 7 days 87

88 Enpris Rnt 88

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