8th Rhythmic Gymnastics International Tournament JUNIOR Pesaro (ITA), April 1 3th, 2016 DIRECTIVES

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1 8th Rhythmic Gymnastics International Tournament JUNIOR Pesaro (ITA), April 1 3th, 2016 DIRECTIVES Dear FIG affiliated Member Federation, Event ID: The Gymnastics Federation of Italy has the pleasure to invite your Federation to participate in the aforementioned official FIG International Event. DISCIPLINE HOST FEDERATION LOCAL ORGANIZING COMMITTEE LOCATION Rhythmic Gymnastics Italian Gymnastics Federation Viale Tiziano, Roma - Italy Contact person: Mrs. Teresa Marinelli Phone number: Fax number: Website: C.O.L Turismo & Sport Contact person: Alessandra Balducci Via Gagarin, snc Pesaro - Italy Tel: Fax: Website: Pesaro, Marche Region, Italy DATE From 1 to 3 April, 2016 VENUE Adriatic Arena Via Gagarin, snc Pesaro - Italy Tel: Fax: Website: Central Arena with 1 platform for the competition and 3 platforms for training, plus 2 other gymnasiums inside with 2 platforms each for training APPARATUS JANSSEN & FRITSEN RG Floor 652/653 SUPPLIER PASTORELLI Ref RG Floor 14x14 mt. RULES AND REGULATIONS The event will be organized under the following FIG rules, as valid in the year of the event, except for any deviation mentioned in these directives: Statutes Technical Regulations Code of Points and relevant Newsletters General Judges Rules Specific Judges Rules Doping Control Rules License rules (except for non competitive events) Media Rules Apparatus Norms FIG Rules for Sanctioning (approval) of International Events Advertising and Publicity Rules and subsequent decisions of the FIG Executive Committee

2 FEDERATIONS INVITED AGE LIMITS JUDGES AND JURIES REGISTRATION DEADLINES The Organizing Member Federation will invite all Member Federations according to the following principles: all FIG member federation in good standing. RG: Junior:13-15 All gymnasts must have a valid licence at the time of the event. All judges must have a current valid FIG brevet at the time of the event. Provisional, Definitive and Nominative Registrations must be made exclusively via the RG World Cup web site (http://www.rgworldcup-pesaro.it) Provisional registration Definitive registration: Nominative registration 02 December (4 months prior to the event) February 2016 (2 months prior to the event) 02 March 2016 (4 weeks prior to the event) ENTRY FEES Registrations made after the gymnasts drawing of lots will not be accepted and the Delegations will not be authorized to participate. Entry fee if requested by the LOC must be approved by the FIG. Euro per gymnast ACCREDITATION EVENT FORMAT The invited participating Federations must pay for all entry fees. At the time of the Definitive Registration (02 February 2016) 100% of the Entry Fee must be paid to the LOC. The Entry Fee is not refundable. Entries without payment of the entry fees will be considered as invalid and will be refused. Accreditation of all Delegations will take place at their arrival in the Adriatic Arena. Heads of Delegations have to check names of their own delegation members, hotel reservations and payments and have to bring to the accreditation office: 10 copies in high resolution of each fiche for apparatus D&E 2 copies of CD with music for the programs Air tickets of all members of the delegation FIG License of each gymnast Certification of insurance for all delegation members covering illness, accidents, repatriation. In order to speed accreditation procedures, please send to the LOC ) a photo of each member of the delegation (in electronic format.jpeg or.jpg) together with the nominative registration. Note: Photos taken upon arrival shall be charged to the National Federations at a cost of 10, 00 each. Junior Team Competition: a) Competition I Team competition with 2-4 gymnasts per Federation; they have to present 8 free exercises (rope-hoop-ball-clubs). A gymnast may participate with 2 4 exercises. The team result will be calculated based on the best 6 of the 8 presented exercises. b) Competition III Apparatus final (4 apparatus) of the best 8 gymnasts of Competition I (max. 1 gymnast per Federation) per apparatus. PROVISIONAL 30 March: Arrival of delegations 31 March: Training and Podium training - Orientation meeting - Judges Directives 2 / 5

3 SCHEDULE EVENT MANAGER MEDICAL SERVICES VISA INSURANCE INTERNATIONAL TRANSPORTATION LOCAL TRANSPORTATION ACCOMMODATION instruction 01 April: All around 02 April: All around 03 April: Finals 04 April: Departure of delegations Mrs. Paola Porfiri, LOC President C.O.L. TURISMO & SPORT The medical service will be provided by the Italian Red Cross. Please verify immediately with your travel agent or the Italian Embassy or Consulate in your country if a visa is required for your travel to Italy. The LOC will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before 02 February 2016 to the LOC. The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member as well as the city the visa application support letter must be sent to. The Host Federation, the LOC and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the LOC in advance. The LOC will subsequently offer insurance at the Federations own charge as follows: 30, 00 per person/day. The invited participating federations must pay for the International travel costs of their delegation members. The Travel Schedule Form must be returned to the Organizing Member Federation and to the LOC within 14 th March Local transportation costs will be covered by the LOC. The LOC will take in charge transportation costs for all accredited people from the airports of Ancona (40 minutes from Pesaro), Rimini (40 minutes from Pesaro) and Bologna (120 minutes from Pesaro) to hotels, and from hotels to Adriatic Arena (and vice versa), only if hotel reservations are made through the LOC. The LOC recommends Rimini or Ancona as airports of arrival and departure. If there are no convenient flights for participating delegations in those airports, the LOC will guarantee free transportation to/from Bologna airport. The arrival date must be Wednesday 30 th March and the departure date Monday 4 th April 2015; if the participating Federations will arrive or depart in a different date the LOC will apply an extra charge of 50,00 (Rimini, Ancona) 150,00 (Bologna) for each extra transportation. The hotels prices are per person and per night, bed and breakfast and taxes (VAT and touristic tax) included : Five Stars Hotel: Double Room: Single Room: Four Stars Hotel: Triple Room: Double Room: Single Room: Three Stars Hotel: Triple Room: Double Room: Single Room: Directives 3 / 5

4 The prize charged for the hotel rooms will not exceed the usual hotel rates. While the Accommodation Form must be returned to the LOC within 2 nd February 2016 at the very latest, the Hotel rooms will be allocated on a first come, first serve basis. The invited participating federations must pay for the accommodation expenses of their delegation members, except for the below mentioned gymnasts for whom accommodation will be paid by the LOC (from the official arrival day to the official departure day): the top three (3) gymnasts in the All-Around from the previous World the top three (3) gymnasts in each apparatus from the previous World the top three (3) Groups in the All-Around from the previous World The costs for the accommodation must be paid to the LOC as follows: deposit of 50% of the total due amount by 02 February 2016 settlement of the remaining 50% by 02 March 2016 Definitive Registrations not accompanied by the deposit of 50% will be considered as invalid and will be refused. MEALS In case of cancellation, costs will be refunded as follows: Before 02 March 2016: 80% of the total amount Before 18 March 2016: 50% of the total amount From 18 March 2016: no refund The invited participating federations must pay for the meal expenses of their delegation members, except for the below mentioned gymnasts for whom meals will be paid by the LOC (from the official arrival day to the official departure day): the top three (3) gymnasts in the All-Around from the previous World the top three (3) gymnasts in each apparatus from the previous World the top three (3) Groups in the All-Around from the previous World FINAL BANQUET BANK ACCOUNT Meals can be taken in a site inside Adriatic Arena, booking and buying coupons through the LOC. The cost of the meals are per person and per meal: lunch 18, 00/ dinner 18, 00. The Meals Form must be returned to the Organizing Member Federation and to the LOC within 02 February 2016 at the very latest. The 100% of the costs for the meals must be paid to the LOC within 02 March In case of cancellation costs will be refunded as follow: Before 18 March 2016: 50% of the total amount From 18 March 2016: no refund The Final Banquet will take place on 3 rd April The tickets of the Final Banquet ( 10, 00) must be paid to the LOC by 02 March Only Delegations (accredited members) and invited people can participate. Beneficiary name: C.O.L. Turismo & Sport Bank name and address: BANCA PROSSIMA Piazza Ferrari, Directives 4 / 5

5 INFORMATION MARKETING MEDIA SOCIAL MEDIA Milano Account Number: IBAN: IT 07 F BIC: BCITITMX. Each participating member Federation is kindly requested to integrate the payment s purpose as follows: RG WORLD CUP PESARO. The participating federation is responsible for covering all bank fees in connection with the bank transfers. FIG advertising and publicity norms must be respected Local Press Officer: Mr. David Ciaralli ; Facebook page, Twitter account DEADLINES SUMMARY Provisional Registration (on line) 02 December 2015 Definitive Registration (on line) 02 February 2016 Nominative Registration (on line) 02 March 2016 Accommodation Form 02 February 2016 Travel Schedule Form 14 March 2016 Visa Request Form 02 February 2016 Meals and Banquet Form 02 February 2016 Payment of the Entry Fee 02 February 2016 Payment of the Accommodation Costs 02 February 2016:first 50% 02 March 2016:second 50% Payment of the meals and final banquet 02 March 2016 Payment of the fine for missing judge 02 March 2016 Sincerely Yours, Rome, 5 th November 2015 Stamp Directives 5 / 5

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