UIPM 2016 WORLD CUP 3 ROME, ITALY

Transcription

1 UIPM 2016 WORLD CUP 3 ROME, ITALY INVITATION LETTER Dear Friends, The UIPM Union Internationale de Pentathlon Moderne, together with the Italian Modern Pentathlon Federation FIPM, has the pleasure of inviting a delegation of your country to participate in the UIPM 2016 Modern Pentathlon World Cup 3 to be held in Rome, Italy, from 28 March-4 April 2016 according to the following programme: PROGRAMME (all times to be confirmed) 28 Mar Arrival of Delegations 29 Mar 30 Mar 31 Mar 1 Apr Arrival of Delegations 15:00 20:00 Equipment Control -Fencing 21:30 Technical Meeting Women s Qualification Women s Qualification 08:00 Fencing Parco Foro Italico- Sala delle 09:30 Swimming Parco Foro Italico I mosaici 09:30 Jumping Test C.S.Carabinieri - Tor di Quinto 15:00 Combined Event C.S.Carabinieri - Tor di Quinto 18:00 20:00 Equipment control - Fencing 21:30 Technical Meeting Men s Qualification Men s Qualification 08:00 Fencing Arm Parco Foro Italico- Sala delle 09:30 Swimming Parco Foro Italico I mosaici 15:00 Combined Event C.S.Carabinieri - Tor di Quinto 21:30 Technical Meeting Women s and Men s Final Women s Individual Final Arm 08:00 Swimming Parco Foro Italico- I Mosaici

2 09:30 Fencing Ranking Round Parco Foro Italico Sala delle Armi 13:00 Fencing Bonus Round C.S.Carabinieri - Tor di Quinto 15:00 Riding C.S.Carabinieri - Tor di Quinto 17:30 Combined Event C.S.Carabinieri - Tor di Quinto 18:00 Award Ceremony C.S.Carabinieri - Tor di Quinto Men s Individual Final 08:00 Swimming Parco Foro Italico- I Mosaici 2 Apr Parco Foro Italico Sala delle 09:30 Fencing Ranking Round Armi 13:00 Fencing Bonus Round C.S.Carabinieri - Tor di Quinto 15:00 Riding C.S.Carabinieri - Tor di Quinto 17:30 Combined Event C.S.Carabinieri - Tor di Quinto 18:00 Award Ceremony C.S.Carabinieri - Tor di Quinto 3 Apr 21:30 Technical Meeting Mixed-Relay Competition Mixed-Relay Final 08:30 Swimming Parco Foro Italico- I Mosaici Parco Foro Italico Sala delle 10:00 Fencing Ranking Round Armi 13:00 Fencing Bonus Round C.S.Carabinieri - Tor di Quinto 15:00 Riding C.S.Carabinieri - Tor di Quinto 17:30 Combined Event C.S.Carabinieri - Tor di Quinto 18:00 Award Ceremony C.S.Carabinieri - Tor di Quinto 4 Apr Departure of Delegations Note: time can be modified Competition Rules The competition will be carried out according to the UIPM Rules. Swimming: 50m indoor swimming pool / 8 lanes Fencing: 9 pistes indoor / 1 piste outdoor Combined Event: 36+2 precision laser targets; asphalt, sand and grass surface. Competition Venues Parco Foro Italico Sala delle Armi; Parco Foro Italico I mosaici, C.S.Carabinieri - Tor di Quinto Accommodation Teams will be accommodated in Viale Salvatore Rebecchini 39, Rome, Italy - www. sheraton.com IMPORTANT NOTICE: Hotel request a credit card to guarantee 2

3 Please note that the Technical Meeting, Accreditation Office, LOC Office etc. will be in the Hotel. Transport Transportation from Rome Airport to the official hotel and the return journey is only guaranteed if flight information is provided in the registration system in good time and prior to the deadline. Transportation from the official hotel to the venues for athletes will be according to the competition programme. Financial Conditions For delegations (athletes, coaches, officials, supporters) reserving the accommodation package, the prices are as follows*: EUR 130 for a Triple room per night per person (very limited capacity) EUR 150 for a double room per night per person EUR 170 for a single room per night per person (limited capacity) This price includes full board accommodation, local transportation from/to the event and shuttle from/to Rome Int. Airport Fiumicino. Delegations wishing to arrange their own accommodation must pay an accreditation fee per participant (athlete, coach, or official) to the LOC. The amount of the Accreditation fee is set at 75 EUR per day per person with a minimum payment of 4 days (300 EUR). For this, we will provide lunch packets for the competition days and allow access to official transportation between the competition official hotel and competition sites. By February 19, 2016, a non-refundable 30 percent deposit must be sent to the LOC after which you will receive an invoice for the remainder of the total cost for your delegation. The different cost will be pay ONLY by BANK TRANSFER 10 (ten) days before delegations arrivals (March 18, 2016) BANK ACCOUNT DETAILS Beneficiary Name: F.I.P.M. Account number: Bank Name: Banca Nazionale del Lavoro Ag. CONI L.go De Bosis ROMA ABI: CAB: IBAN: IT29B SWIFT BIC: BNLIITRR As a reminder, if on arrival for the competition, the team has fewer athletes and/or officials than submitted in the registration system and without informing the 3

4 Organising Nation/LOC at least 7 days prior to their arrival, the NF will pay a fine to the Organising Nation/LOC of 200 EUR for each person not attending. Deadlines Delegations are kindly reminded that the UIPM Online registration system is obligatory. The online system will be open from 10 February All information must be submitted, including flight information, pistol serial numbers, accommodation bookings, etc. by 18 March Any changes after this must be sent by to the organiser. Following closure of the registration system on 18 March 2016, a NF must enter the competition with at least one pentathlete/team per confirmed gender or Mix Relay. Any failure to take part after having sent their final entries will pay a fine of 600 EUR to the UIPM. We would appreciate early confirmation of your intention to participate or not and submit this by to pentaitalia@fipm.it before 30 January Deadlines are as follows: Participation Confirmation before 10 th February 2015 Deadline to send 30% deposit 19 th February 2016 Closure of Registration 18 th March 2016 FULL PAYMENT March (no assure reservation) If we do not receive complete information of your delegation prior to closure of the registration system or we do not receive your Delegation s deposit payment, then we will consider your delegation as non-participating. Athletes Licenses Athletes are only allowed to participate in UIPM sanctioned events if they are in possession of a valid Athletes License. Registration is not possible without a License Number. If an athlete does not have a license they will not be allowed to take part in the competition. You are reminded of Rule ii): Pentathletes without riding ability listed in the database and without a letter from their NF confirming their ability to ride may compete at World Cup competitions in the qualification for the Final, but if they qualify for the Final, must relinquish their place to the next placed pentathlete qualified rider from their group. Insurance According to UIPM Rules all members of attending delegations should insure themselves in case of accidental injury or illness. The organiser will not accept any 4

5 responsibility financial or other, for any loss, injury or illness of any member of the delegation. Visas & Vaccinations Visiting NFs should confirm visa and vaccination requirements for entry into Italy prior travelling to the event. The LOC cannot accept responsibility for arranging visas but can provide specific letters of invitation if needed. If you need a Visa to enter Italy please contact us at pentaitalia@fipm.it. For information if you need a visa or vaccinations please contact your nearest Embassy or Consulate. Laser Pistols Firearms licenses are a legal requirement when bringing air and CO2 pistols (cylinders for the laser pistols) into Italy for competition purposes. So, please note the pistol model and serial number clearly in the registration system in order to make the necessary Entering and Exiting licenses. General Information All athletes are kindly requested to wear their official national uniform at the competition. Please also bring a CD of your national anthem and a national flag ( cm). Weather conditions: +20º Celsius in April Voltage: 220 V LOC Contact Details Please contact directly the LOC for local information regarding family and friends wishing to attend the competition or for any local questions you may have. pentaitalia@fipm.it; Internazionale@fipm.it We look forward to seeing you in Rome! Best regards, Dr. h.c. Klaus Schormann Prof. Valter Magini UIPM President FIPM President 5

6 Official Addresses International Federation UIPM Union Internationale de Pentathlon Modern Address: Stade Louis II, Entrée E, 13 av. Des Castelans, Monte Carlo - Monaco Tel/Fax: uipm@pentathlon.org Website: Organising Federation Italian Federation of Modern Pentathlon Address: Via Vitorchiano 113, Roma, Italy Tel/fax: [+39] / [+39] pentaitalia@fipm.it Website 6