PRAGUE OPEN AEROBIC 2013 Prague (CZE) 4 th October 6 th October, 2013 DIRECTIVES. Dear FIG affiliated Member Federation,

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1 PRAGUE OPEN AEROBIC 2013 Prague (CZE) 4 th October 6 th October, 2013 DIRECTIVES Dear FIG affiliated Member Federation, FIG Event ID XXXX The Czech Gymnastics Federation of has the pleasure to invite your Federation to participate in the aforementioned official FIG International Event. DISCIPLINE HOST FEDERATION LOCAL ORGANIZING COMMITTEE Aerobic Gymnastics Czech Gymnastics Federation Zatopkova 100/ Praha 6 Contact person: Mr. Roman Slavík Phone: , Mobil: slavik.cgf@cstv.cz Website: Pro Fitness Praha Nad Primaskou Praha10 LOCATION Contact person: Mr. Roman Slavík Phone: , Mobil: slavik.cgf@cstv.cz Website: Prague, the Czech Republic DATE From 4 th October to 6 th October, 2013 VENUE APPARATUS SUPPLIER RULES AND REGULATIONS SPORTOVNÍ HALA VŠE Na Třebešíně 1/ Praha 3 Phone: (reception desk) Website: GYMNOVA (Aero Floor One, Ref. 6630) The event will be organized under the following FIG rules, as valid in the year of the event, except for any deviation mentioned in these directives: Statutes Technical Regulations Code of Points and relevant Newsletters General Judges Rules Specific Judges Rules Doping Control Rules Licence rules (except for non competitive events) Media Rules Apparatus Norms FIG Rules for Sanctioning (approval) of International Events Advertising and Publicity Rules and subsequent decisions of the FIG Executive Committee

2 FEDERATIONS INVITED AGE LIMITS JUDGES AND JURIES The Organizing Member Federation will invite all FIG Member Federations in good standing. Aerobic Gymnastic, Dance Aerobic, Step Aerobic AG1:12-14 years, AG2 (Juniors): years, Seniors: 18 year and older with valid FIG licence Each federation must send at least 1 judge with current valid FIG brevet for the current cycle at the time of the event. The number of Judge s panels will be decided depending on the number of participating competitors and judges. The Juries will be set by a draw from the judges present at the event. The priority will be given to the judges of the highest category. REGISTRATION DEADLINES Definitive registration: 13 th August, weeks prior to the event Nominative registration: 11 th September, 2013 Less than 4 weeks prior to the event ENTRY FEES The Entry fees for the different categories in each Age Group are as follows: IW & IM: 20 / MP & TR: 35 / GR: 60 DANCE: 60 / STEP: 60 ACCREDITATION EVENT FORMAT PROVISIONAL SCHEDULE EVENT MANAGER 100% of the Entry fee must be paid to the bank account of the Czech Gymnastics Federation on 13 th September, 2013 at the latest. The accreditation will take place at the venue Sportovní hala VEŠ upon arrival of the delegations. The accreditations will be handed to the Head of delegation. Detailed information about the accreditation procedure will be given with the Work Plan that will be distributed to all participating Federations on 20 th September, 2013 at the latest. The competition consists of Qualifications and Finals in all Age Groups and all categories. In case that there are less than 9 participants per category in the Qualifications, no Qualification is necessary. QUALIFICATIONS: There is no limit on the number of participants per category and nation in the Qualifications. FINALS: The top 8 (eight) competitors from the Qualification in each Age Group (SEN, AG2, AG1) and category (IW, IM, MP, TR, GR, DANCE & STEP) will take part in the Finals (maximum two per category and nation). In addition, if the organizing Federation has not qualified competitors in any category, it may nominate 1 participant in max. 1 category in each Age Group of its choice. Thursday, 3 rd October Arrival Friday, 4 th October Arrival and Accreditation, - Training - Orientation Meeting, - Judges Meeting and Instructions Saturday, 5 th October Qualifications Sunday, 6 th October Finals, Farewell Party Monday, 7 th October Departure Mrs Ivana Šramlová Phone: ivasramlova@gmail.com

3 MEDICAL SERVICES VISA INSURANCE INTERNATIONAL TRANSPORTATION LOCAL TRANSPORTATION ACCOMMODATION During all days (training and competition) official medical persons will be present in the training and competition halls. Please verify immediately with your travel agent or the Czech Republic Embassy or Consulate in your country if a visa is required for your travel to the Czech Republic. The Organizing Committee will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before 31 st August, 2013 to the LOC. The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member as well as the city the visa application support letter must be sent to. The Host Federation, the Organizing Committee and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation (except for gymnasts and judges). The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the LOC in advance. The LOC will subsequently offer insurance at the Federations own charge. Information about the cost of the insurance will be given with the Work plan. The invited participating federations must pay for the travel costs of their delegation members. The Travel Schedule Form must be returned to the LOC by 13 th September If persons from one delegation/federations are arriving and departing with different flights, please fill in separate travel forms for each group of persons and indicate on the travel form the exact number of persons. The LOC may provide transportation to all delegation members, who have booked their accommodation through the LOC, from the Prague Airport, Prague Railway Stations or the Prague Central Bus Station Florenc to the their hotel and back on the official arrival and departure days. The cost of 20 (per Delegation Member) for the local transportation must be paid to the LOC by 13 th September, HOTEL OLŠANKA*** Táboritská 1000/23, Prague 3 Phone: info@hotelolsanka.cz web site: 45 EUR (single room, including breakfast) 60 EUR (double room, including breakfast) 70 EUR (triple room, including breakfast) The hotel is situated about 2,2 km from the hall HOTEL ASTRA*** Mukařovská 1740/18, Prague 10 Phone: praha@hotelastra.cz web site: 36 EUR (single room, including breakfast) 50 EUR (double room, including breakfast) The hotel is situated about 4 km from the hall

4 Hotel POPULUS*** U staré cihelny 2183/11, Prague 3 Phone: info@populus.cz web site: 55 EUR (single room, including breakfast) 65 EUR (double room, including breakfast) 75 EUR (triple room, including breakfast) The hotel is situated about 800 meters from the hall More luxury hotel: Hotel Villa **** (only available from 4th October afternoon to 7th October) Okrajní 981/1, Prague 3 Phone: reservation@hotel-villa.cz web site: 75 EUR (single room, including breakfast) 110 EUR (double room, including breakfast) The hotel is situated about 300 meters from the hall BANK ACCOUNT INFORMATION The prices charged for the hotel rooms will not exceed the usual hotel rates. While the Provisional Accommodation Form must be returned to the LOC by 13th August, 2013, the Hotel rooms will be allocated on a first come, first serve basis. The invited participating federations must pay for the accommodation expenses of their delegation members. The 100% costs for the accommodation must be paid to the LOC by 13th September If the cancellation is done till 22nd September 2013, 50 % of the price will be returned. After that date there is no reimbursement. Account Name: CZECH GYMNASTICS FEDERATION Bank Name: GE MONEY BANK a.s., Ban Address: Vitezne nam. 2, Praha, Czech Republic Account Nr.: /0600 IBAN: CZ BIC: AGBACZPP Each participating member Federation is kindly requested to integrate the payment s purpose as follows: AER PRAGUE OPEN The participating federation is responsible for covering all bank fees in connection with the bank transfers. MARKETING FIG advertising and publicity norms must be respected. MEDIA Contact for Media : Czech Gymnastics Federation Zátopkova 100/2, P.O.Box 40, Praha 6, Czech Republic Contact person : Roman Slavík Phone / Fax : (+ 420) slavik.cgf@cstv.cz SOCIAL MEDIA DEADLINES The forms should be sent to the LOC and the Czech Gymnastics Federation SUMMARY as specified below within the respective deadlines. The LOC Pro Fitness Praha : ivasramlova@gmail.com

5 The Czech Gymnastics Federation: ADDITIONAL INFORMATION Definitive Registration 13 th August, 2013 Nominative Registration 11 th September, 2013 Provisional Accommodation Form 13 th August, 2013 Detailed Accommodation Form 11 th September, 2013 Travel Schedule Form 13 th September, 2013 Visa Request Form 31 st August, 2013 Payment of the first 50% of Accommodation Costs 13 th August, 2013 Payment of the remaining 50% of Accommodation Costs 13 th September, 2013 Payment of the Entry Fee 13 th September, 2013 Payment of the local transportation 13 th September, 2013 Payment of the fine for missing judge 13 th September, 2013 Detailed information about the program, schedules and organization of the event will be given to all participating Federations with the Work Plan on 20 th September, 2013 at the latest. The Draw for the Qualifications and Finals will be done by the AER TC of the Czech Gymnatics Federation on 17 th September, 2013 according to the received Nominative Entries. The Draw will be distributed to all participating Federations together with the Work Plan. If you have any questions, please don t hesitate to contact us. Looking forward to welcome you to the Prague Open Aerobic Sincerely Yours, Prague, Signature of the President of the Czech Gymnastics Federation