INTERNATIONAL RESCUE COMMITTEE

Transcription

1 INTERNATIONAL RESCUE COMMITTEE Vacancy Announcement (National Only) Title & Grade: Finance Coordinator / G- 6B Report to: Field Director Duty Location: Sittwe Start Date: Immediate Remuneration Package: Highly Competitive Base Pay + Fringe Benefits (Monthly Health Benefit + Annual Group Life Insurance + Annual 13 th Month Pay + Leaves Entitlements) Who we are: The International Rescue Committee (IRC) is one of the world s leading agencies working in postconflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development. What we do: The IRC has been working in Myanmar since 2008 and is committed to implementing quality programming to improve the wellbeing of the most vulnerable populations in the areas of livelihoods, water and sanitation, health, and social development. IRC programming reflects a commitment to sustainable solutions, and believes this is achieved through participatory approaches such as community driven development, community disaster risk reduction, and capacity building of local partners. Our Culture: The IRC values the diversity of our staff and recognizes that our work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives. In support of this core value, the IRC maintains and enforces policies to foster relationships that respect the dignity and worth of each individual. We uphold our policies in accordance with principles of international law and codes of good conduct, and we affirm that all IRC staff members are responsible for promoting fundamental human rights, social justice, human dignity and the equality of men, women and children. IRC staff must treat every person without distinction on the basis of his or her race, gender, religion, color, national or ethnic origin, marital status, sexual orientation, age or disability. The IRC s senior management recognizes the importance of open communication, encouraging staff to discuss job related problems or suggestions with their supervisors without fear of reprisal.

2 Your Mission: This position will ensure that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and Donor policy and procedures. Financial information is processed accurately and timely produced for review. Internal controls are regularly reviewed/ discussed with FC with timely update. Staff training needs are timely identified and addressed through training workshops at both Country office and field level. Major Responsibilities: Supervise and manage all aspects of day to day operations of finance department of Sittwe to support the programs implementing across Rakhine State and Paletwa, Chin State Take lead in the implementation of finance policies, procedures and systems in the field offices in Rakhine State including Sittwe, Myebon, Rathedaung, Minbya and Paletwa Organize finance intra team meeting in regular basis and participate in field office coordination meeting with supply chain and program heads Supervise Sr. Finance Officers to verify all payments in compliance with IRC and donor procedures and guidelines Closely cooperate with Field Finance Manager to support field finance teams to solve all financial-related issues in Rakhine State It is required for Finance Coordinator to visit field offices occasionally Finance Coordinator is required to take responsibility to finalize all financial matters independently within Rakhine State Ensure that a regular communication system with Yangon Finance Dept is in place Specific responsibilities within each functional area are as follows: Accounting Review all payment documents for accuracy and completeness in compliance to policies. Validate all payment transactions before sending to Yangon office for posting. Prepare and maintain cash books ensuring completeness and accuracy of data entry. Ensure that entries and accurate in coding of proper accounting. Supervise or perform all field office balance sheet account reconciliations (including cash accounts) on monthly basis and to ensure that discrepancies are removed and suggest measures for improving accounting controls. Reporting Filed office/grant management/field level grant meeting/input to project proposal/ Assist to finance controller for preparation of donor reports. Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements. Review the monthly budget vs actual reports ask for feedback on all major over/under spending. Help updating the BvA spending plan when required at least on quarterly basis.

3 Check the monthly BvA for country office operating costs and advice for all over/under spending to appropriate management. Field office Training & Support Assist FC in planning Field office visits and provide training to finance and program staff on IRC accounting procedures and requirements. Supervise the review of financial data submitted by field office before posting into SUN system. Balance Sheet Accounts Supervise or perform all balance sheet account reconciliations (including cash and bank accounts) on monthly basis and to ensure that all discrepancies are removed and suggest measures for improving accounting controls. Ensure the monthly amortization of prepayments is processed accurately and timely with proper coding. Payment Processing & Cash forecasting Supervision of bank processing and cash transactions. Liaise with bank officials to resolve problems and update FC on all unusual items. Checking of payment transactions in Country Office to ensure payments are covered in grants and internal control procedures are followed for all bank/cash disbursements, receipts & transfers When required liaise with logistic/procurement dept to ensure that adequate documentation exist to support the payments in accordance with Organizations and donor policies and procedures. Review PRs for proper coding and budget adequacy before approval Check monthly cash forecast to monitor cash usage and advise FC of possible unusual activity. Coordinate with field office finance staff for making accurate monthly cash projections. Payroll Accounting Supervise the processing of national payroll and to ensure timely payment with standard financial controls. Assist FC in liaison with local government for compliance with national tax and labor regulations. Coordinate with HR department for any issues related to monthly payroll processing. Ensure discrepancies are timely identified and addressed with corrective action. Assist FC in checking the salary allocations to grants to make sure these are made according to monthly Time and efforts sheets and available budgets. Budgeting Assist when needed in the preparation and maintenance of the Fiscal Year Operating Budget. Assist FC in processing of new grant budget proposals or budget realignments. This may include working with program staff to prepare grants budgets.

4 Assist FC when needed in coordinating with Field based program and finance staff in preparation of detail grant spending plans for all grants and onward monitoring of expenses against spending plans Sub grant Management Help senior sub grants Officer in pre award assessment, preparation/review of new sub grant budgets and agreements when needed. Work with the Sub grant compliance manager and FC to build Financial Management capacities of local partners. Help in review of the sub grant reports when needed in terms of IRC/donor compliance and burn rates and advice for necessary action and follow up. General Participate and provide technical support when needed in Grant opening and closing meetings. Participate in grant review meetings when required. Internal audit activities as required by Finance Coordinator. This includes review of controls & checking policy compliance of all Program/ Support unit functions in Field offices. Perform other duties, as necessary and or as requested. Education University degree in accounting, Finance and administration or equivalent diploma Experiences Minimum five years of experience in the NGO environment and/or audit sector and accounting experience or strong knowledge of basic accounting principles Competencies Ability to travel to field sites Wiliness to work in conflict sensitivity area Strong leadership skill and team management skill. Adaptable, flexible and mature in judgment. Good communication skills, verbal and written Skills in MS Excel,MS words Language Good command of English and Myanmar-written and verbal

5 Interested and qualified candidates are to submit a Cover Letter and Curriculum Vitae to the Human Resources Department before the deadline. Deadline Mailing Address International Rescue Committee 5pm on Monday, September 26, 2016 Notes : No.69/54 (B-4), Oak Tha Pha Yar Street, Kyaikkasan Quarter, Bahan Township, Yangon, Myanmar. Tel: + 95 (1) / MaiMyaMyintZu.Tin@rescue.org IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, sexual orientation, age, marital status, veteran status or disability. Candidates are required to declare in advance should there be any relative or family member currently employed in IRC. Failure to do so, he/she will be subjected to the termination of the employment contract even after successfully selected. Due to the urgency of the role, IRC reserves the rights to interview candidates before the closing date. IRC regrets to inform that only short-listed candidates will be contacted.