REFERENCE NUMBER: CO/LD/091/16 JOB TITLE: DATA ANALYST GRADE: BAND 6 LOCATION: WAVERLEY GATE CONTRACT DURATION: PERMANENT HOURS: 37.

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1 REFERENCE NUMBER: CO/LD/091/16 JOB TITLE: DATA ANALYST GRADE: BAND 6 LOCATION: WAVERLEY GATE CONTRACT DURATION: PERMANENT HOURS: 37.5 PER WEEK CLOSING DATE: 5 TH MAY 2016 SALARY SCALE: 26,565-35,577 PER ANNUM Apply on-line Due to the high level of recruitment activity, we are sorry to inform you that if you are successful at interview, your provisional offer may not be issued for up to two weeks after you receive your verbal offer. **Please note the address you provide on the application form will be used to communicate any further correspondence relating to this vacancy so please check your TRASH and SPAM folders**

2 NHS LOTHIAN JOB APPLICATION PACK This information package has been compiled to provide prospective candidates with details of the post advertised. The contents of this package are as follows: General Information for Candidates Working in Edinburgh and the Lothian s Working Time Regulations Form (please complete and return with application form) Person Specification and Job Description NHS Lothian - Our Values Information on Application Process Workforce Equality Monitoring Equal Opportunities Policy Statement GENERAL INFORMATION FOR CANDIDATES Data Protection Act 1988 Please note that any personal information obtained from you throughout the recruitment process will be collected, stored and used in line with the Data Protection Act Information will be available to the recruiting manager and to the Human Resource staff. Counter Fraud NHS Lothian is under a duty to protect the public funds it administers, and to this end will use the information you have provided on your application form for the prevention and detection of fraud. It will also share this information with other bodies responsible for auditing or administering public funds for these purposes. More detail on this responsibility is on NHS Lothian s intranet (Counter-Fraud and Theft page) and further information is available at References All jobs are only offered following receipt of two satisfactory written references. At least one reference must be from your current/most recent employer, or your course tutor if you are currently a student. If you have not been employed or have been out of employment for a considerable period of time, you may give the name of someone who knows you well enough to confirm information given and to comment on your ability to do the job. Disclosure Scotland Where a Disclosure or Protection of Vulnerable Groups Check is deemed necessary for a post, the successful candidate will be required to undergo an appropriate check. Further details on the Recruitment of Ex-Offenders are available from the recruitment centre. Work Visa If you require a Work Visa, please seek further guidance on current immigration rules which can be found on the Home Office website Overseas Registration and Qualifications NHS Lothian will check you have the necessary professional registration, where appropriate. If you require a qualification for this role but are not regulated by a professional body (e.g. NMC, GMC, HCPC etc), you will need to provide an official translation, notarised by a solicitor, of your overseas qualifications to be checked by the recruiting manager. Please ensure that this is available before applying for this post. Job Interview Guarantee Scheme As a Disability Symbol user we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing commitment to extending employment opportunities, all applicants who are disabled and who meet the minimum criteria expressed in the job description will be guaranteed an interview.

3 Terms and Conditions For an overview of our Agenda for Change terms and conditions visit: Travel Expenses Travel expenses are not normally reimbursed for interviews, if you are selected for interview and wish to enquire about the possibility of being reimbursed then the request should be directed to the recruiting manager or interview panel chair. WORKING IN EDINBURGH AND THE LOTHIANS NHS Lothian offers excellent career prospects and a wide range of job opportunities for potential employees. It employs approximately 24,000 staff and offers training and development opportunities as well as excellent staff benefits. The information provided below aims to help support and guide both prospective applicants and new employees unfamiliar with Edinburgh and the Lothians. Edinburgh and the Lothians NHS Lothian serves a population of approximately 800,000 people living in and around Edinburgh, Scotland s historic capital city. The geographical area known as Lothian region covers 700 square miles, comprising the City of Edinburgh, Midlothian, East Lothian and West Lothian. It is a region of exceptional beauty and contrast, from the splendour of Edinburgh to the beauty and variety of the hills, countryside and coastline. The nearest major town outside of Edinburgh is Livingston, a thriving location in the heart of West Lothian. As well as many sites of historic interest, the region boasts a host of recreational activities for all ages. Useful Contacts For useful guidance on relocating to Scotland visit: For a comprehensive list of services to help moving to the City of Edinburgh, please visit the City of Edinburgh Council Website at:

4 . NHS Lothian WORKING TIME REGULATIONS RECRUITMENT PRO-FORMA In accordance with Working Time Regulations, no individual should knowingly be contracted to work for more than an average of 48 hours per week. For Completion by Applicant (to be submitted along with application form) - Do you intend on holding any other employment (either NHS or non-nhs) YES / NO If yes please complete the details below: Name and address of additional employer(s) Average number of hours worked for this employer per week Signed Name For Completion by Appointment Panel - Would the offer of this post put the applicant in a position whereby they would exceed the 48-hour working limit? YES/NO Signed Please Note - It is the responsibility of the appointment panel to ascertain whether the prospective employee intends to retain any other post held in addition to the one for which they are applying. Refer to the Recruitment Guidance Pack for further information regarding working time regulations.

5 NHS LOTHIAN Post: PERSON SPECIFICATION In order to be shortlisted you must demonstrate you meet all the essential criteria and as much of the desirable as possible. When a large volume of applications are received for a vacancy and most applicants meet the essential criteria then the desirable criteria is used to produce the shortlist. Criteria Essential Desirable How assessed Personal Traits Understands and demonstrates the NHS Lothian s values of quality, teamwork, care & compassion, dignity & respect, and openness, honesty & responsibility through the application of appropriate behaviours and attitudes. Good communicator, with the ability to work well in a team environment, building relationships with colleagues and internal and external customers alike. A & I Qualifications and Training Ability to present, discuss, clarify and resolve complex issues and queries with staff, internal and external clients and other Health Boards. Knowledge of the NHS Data and Patient Confidentiality Procedure Qualified or studying towards CCAB Accountant. Postgraduate Diploma Level Advanced computer literacy, combined with the ability to design and maintain highly complex costing models. MS Office software experience Use of e-financials Boxi & Tableau experience P I A/I & C A & C A/I & P Experience and Knowledge Minimum of 2 years experience in Management Accounting Ability to understand and contribute to long term financial plans. A & I Experience of financial analysis and modelling, including the ability to deliver and present outcomes, often to senior staff. Excellent organisational and people management skills able to create a positive working environment. A & I Skills and/or Abilities Super-user level of data analysis and reporting tools, e.g. BOXi and Tableau. Frequent user of MS software. Ability to research the internet. Willingness to undertake further job related training. Strong communication and interpersonal skills including the ability to advise and train other members of staff in software developments A & I A & I & P

6 Specific Job Requirements Requirement to have keen analytical skills and the ability to scrutinise complex financial information to draw conclusions, interpretations and make recommendations. Analyse a variety of datasets from across the organisation. A & I & P The ability to project manage and the ability to adapt skills to changing circumstances and demands. Be a Strategic thinker. I The post is largely self directed, but will require working to tight deadlines and managing a complex range of competing demands. The post will require a flexible attitude and may include working across the NHS Lothian organisation at different sites. The ability to nurture and maintain key relationships and effective communication within and out with the Finance department. A & I & R A = Application form C = Copies of certificates P = Presentation Key how assessed I = Interview T= Test or exercise R = References

7 NHS JOB DESCRIPTION 1. JOB IDENTIFICATION Job Title: Responsible to: Department: Directorate: Assistant Finance Manager: Data Analyst Finance Manager: Costing and Strategic Programmes Finance Finance Job Reference: No of Job Holders: 1 Last Update: 2. JOB PURPOSE Responsible for exploiting data collected across NHS Lothian and to enhance the data analysis and interpretation of the data to determine what this activity means in financial terms. To provide advice and guidance on data and analytical matters to stakeholders across NHS Lothian, carrying out innovative analyses of data as necessary. 3. DIMENSIONS The post-holder has responsibility for designing highly complex costing models to support NHS Lothian s strategic developments. The data produced is shared with a wide range of other users, including the Scottish Government Health Directorate (SGHD), NHS Boards (and other NHS Organisations), the media, the public, commercial organisations and research bodies. The post-holder is employed within NHS Lothian and there may be a requirement to work flexibly across Lothian to meet service demands

8 4. ORGANISATIONAL POSITION Finance Manager: Costing and Strategic Programmes Assistant Finance Manager: (Strategic Programmes Data Analyst Assistant Accountant x2 Accountant 5. ROLE OF DEPARTMENT Guide and support NHS Lothian to achieve year on year Financial Balance. To provide the financial advice and guidance required for effective corporate management, strategic and operational decision-making in both the short and medium term. Prepare and account for the information underpinning NHS Lothian s public accountability for stewardship of funds. Provide advice and information to secure effective planning and delivery of investments in service improvement and organisational change.

9 6. KEY RESULT AREAS Strategic Planning 1. Contribute directly to the strategic planning and implementation of service improvement and modernisation programmes by improving the quality of information and analysis of data. 2. Responsible for ensuring that the costing of all data is robust, understood by users and communicated to stakeholders. Constantly challenge all staff levels in respect of proposals to ensure maximum value for money regarding the utilisation of revenue resources and capital investment. 3. To undertake research into best practice in costing and analysis by developing inter-relationships across NHS in Scotland and elsewhere. 4. To analyse a variety of datasets from across the organisation including E-financials, ORSOS, TRAK, Order Comms, PACS, Labs database, JAC, PRISMS, SWIFT, Vision360, identifying how data relates in financial terms and ensuring that the results are accurate, fit-for-purpose and presented to a high standard, including the interpretation of results. 5. Responsible for specifying requirements for analysis of data with the customer, providing advice and guidance on data and analytical matters, exploring alternative solutions on analysis, performing more complex analyses and providing information which is relevant to clinicians, NHS organisations, the public and policy-makers to inform decision making. 6. To provide professional statistical advice, within their area of expertise, ensuring that complex statistics are explained to non-statistical professionals in an understandable way to allow informed decision making. 7. To work with clinicians, other NHS health professionals, research bodies and universities to design, scope, analyse and interpret information for specific research projects and audits. 8. To contribute to the development of datasets and information systems, including communication with appropriate stakeholders, to ensure data collected reflects the information needs of customers and current NHS Scotland initiatives. 9. To maintain a comprehensive understanding of complex technical accounting practice in order to ensure the full financial implications of projects are captured. 10. To demonstrate a high level of personal and professional responsibility to stakeholders (including senior management), setting modelling assumptions and independent modelling variables. 11. Take a pro-active role in exploring and meeting customer requirements through the effective use of the most appropriate information available. Staff Management 12. To ensure that the section provides a high-quality, customer-focused service to other staff within the organisation and that staff are well motivated in order to support the team in meeting its service and health objectives. 13. Responsible for day to day management of a team of staff including recruitment, induction, mandatory training, identification of learning and development needs of all members of the team through performance review and personal development plan (PDP), appropriate levels of discipline and grievance and supervision of student placements. 14. To deputise for senior staff where appropriate, in particular the Finance Manager: Costing and Strategic Programmes, and exercise delegated authority as appropriate. Costing 15. Responsible for developing and implementing the costing strategy for services, including review of current best practice in costing, recognising the constraints imposed by internal systems, thereafter identifying costing information that can be developed/enhanced to improve the costing information made available to services. 16. The post-holder will source and reference appropriate benchmarking data to undertake ongoing assessment of current levels of efficiency across services Lothian-wide and communicate potential areas for improvement. 17. The post-holder will plan for the introduction of standard national price tariffs including modelling the potential impact and develop and implement the systems to support this fundamental reform of NHS Scotland Financial Flows.

10 7a. EQUIPMENT AND MACHINERY Essential user of Personal Computer and networked systems as part of the core Single System Finance Team within NHS Lothian. Use of office equipment: PC photocopier, printer, telephone New systems may be introduced as the organisation and technology develops, however training will be provided. 7b. SYSTEMS Frequent day-to-day user of MS Office suite of software including Excel, Word, Access, PowerPoint and Project. Use of Internet for research purposes. Use of efinancials. Design and manipulate spreadsheets for the maintenance of records required within the department. Super-user level of data analysis and reporting tools, e.g. BOXI and Tableau. 8. ASSIGNMENT AND REVIEW OF WORK The work of the post is largely self-directed. Objectives will be agreed annually with the Finance Manager: Costing and Strategic Programmes. The post-holder is responsible for ensuring delivery of those objectives within the statutory obligations of the post. Formal review will take place at mid-year and year-end. Update of objectives and review of progress will also take place through regular 1:1 meetings with Finance Manager: Costing and Strategic Programmes. Beyond this the post holder s work will be informed by issues arising and the resulting identification of need as well as evolving best practice. The post-holder will adjust priorities to meet frequently changing customer demands and will review these, self managing any conflicting demands.

11 9. DECISIONS AND JUDGEMENTS Decisions will be made within broad departmental policies and procedures without reference to manager and will require to be made where no departmental policies and procedures exist e.g. the development of costing techniques. Review, analysis and interpretation of complex financial funding models, and provision of expert opinion on the implications for the specific project and the wider organisation. Analysis and interpretation of complex financial and non financial data, identifying errors and trends, providing advice as to where and why material variances are occurring recommending corrective actions where appropriate. e.g. the Integrated Resource Framework. Decision making relating to the development of new databases and specific projects involving data development, liasing with senior colleagues as required e.g. the Integrated Resource Framework. 10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB Developing complex financial models which ensure all relevant information is properly captured, analysed and interpreted. Understanding, and communicating the implications to other members of the project team(s) and related services in a manner that is easy to comprehend, aids understanding and supports decision making. Delivering tight deadlines, whilst managing a complex range of competing demands and fluctuations in volume and complexity of workload. Understanding and managing the various client expectations whilst supporting robust and consistent assessment of current workload to ensure value for money and contribution to the Lothian-wide objective of achieving financial balance Understanding the complexity of inter-related factors in developing and delivering healthcare that require to be understood. This involves analysing and inter-connecting a large number of different, in many ways conflicting, strands of data and translating these into an effective, predictive and practical model for supporting decisions. 11. COMMUNICATIONS AND RELATIONSHIPS Communication will need to be appropriate and flexible to meet the requirements of the recipient(s), including written reports, presentations, informal briefings, group discussions, and 1:1 meetings. The information being communicated may often be complex financial analysis, to be conveyed in a clear and concise manner for non finance colleagues. It may be communicated to inform and influence key decisions. The following working relationships are maintained through verbal contact, written correspondence, electronic communication and formal/informal meetings: Internal NHS Lothian: Finance Manager: Costing & Strategic Programmes Finance department NHS Lothian senior management Project sponsors User groups Senior clinicians.

12 External: Scottish Executive Other NHS Boards Strategic Health Authorities Audit Scotland Councils Universities Suppliers. Relationships: The ability of the post holder to maintain key relationships and effective communication with a range of other individuals and parties will be crucial to the success of this role. Strong communication and influencing skills are required to develop and maintain matrix working with and out with the Finance Department Work with users of the data to ensure the information collected will meet their needs. 12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOB Physical Skills and Demands On a regular basis sit at a desk using a keyboard and Visual Display Unit for long periods of time. There is a requirement for speed, accuracy and attention to detail. Mental Effort Prolonged concentration is required when completing highly complicated financial calculations, analysing and reconciling data, using complex financial spreadsheets, and when prioritising tasks and identify problem areas, this may be whilst subject to frequent interruptions from telephone, colleagues and , often requiring reprioritising of work and preparation of information at very short notice. Concentration required when interpreting, preparing and presenting complex financial information to a variety of end users. Working in a pressured environment taking all necessary steps to achieve goals. Emotional Demands High degree of personal resilience, especially in relation to the interpretation and application of complex policies and decisions, often at times of significant organisational change and a politically driven environment. Required to build trust with project team(s) and wider service colleagues and be able to challenge actions and negotiate solutions to, sometimes difficult, situations. Required to develop and deliver presentations, often to senior staff. May deal with data of a distressing nature on occasions Environmental Demands Frequently spend long periods of time using PC.

13 13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB Qualifications and Experience Numerate graduate, plus relevant experience in health related research or information work, preferably in the specialist field of medical/health statistics. Proven analysis and presentation skills, including expert knowledge of software packages such as Word, Excel, PowerPoint and Access. Proven IT skills in an analytical capacity, i.e. a good working knowledge of advanced statistical software packages, e.g. SPSS. Structured programming skills are essential. Expert knowledge of analytical and statistical techniques and analysis tools within specialist area(s), identifying the wider implications of analysis provided. Proven project management skills as projects tend to be large, multi-faceted and variable in terms of numbers and size Proven staff management skills. An understanding of the information needs of the Health Service and how to produce suitable information to meet these requirements. Skills Ability to communicate complex analysis of data to financial and non financial managers. Ability to challenge, influence and persuade, Advanced IT skills, including advanced analytical and statistical techniques. Organisational skills to ensure competing priorities are achieved to agreed timescales. Excellent inter-personal and an ability to deal with employees at all levels. Communication, report writing and presentational skills. 14. JOB DESCRIPTION AGREEMENT A separate job description will need to be signed off by each jobholder to whom the job description applies. Job Holder s Signature: Date: Head of Department Signature: Date:

14 NHS LOTHIAN - OUR VALUES NHS Lothian is determined to improve the way their staff works so they have developed a set of common values and ways of working which they now need to turn into everyday reality - to the benefit of everyone working in the organisation and, most importantly, to the benefit of their patients. NHS Lothian Our Values into Action: Care and Compassion We will demonstrate our compassion and caring through our actions and words We will take time to ensure each person feels listened to, secure, understood and is treated compassionately We will be visible, approachable and contribute to creating a calm and friendly atmosphere We will provide a safe and caring setting for patients and staff, and an efficient, effective and seamless care experience We will meet people s needs for information and involvement in all care, treatment and support decisions. Dignity and Respect We will be polite and courteous in our communications and actions We will demonstrate respect for dignity, choice, privacy and confidentiality We will recognise and value uniqueness and diversity We will be sincere, honest and constructive in giving, and open to receiving, feedback We will maintain a professional attitude and appearance. Quality We will demonstrate a commitment to doing our best We will encourage and explore ideas for improvement and innovation We will seek out opportunities to enhance our skills and expertise We will work together to achieve high quality services We will use our knowledge and enthusiasm to implement positive change and overcome challenges. Teamwork We will understand and value each other s role and contribution We will be fair, thoughtful, welcoming and kind to colleagues We will offer support, advice and encouragement to others We will maximise each other s potential and contribution through shared learning and development We will recognise, share and celebrate our successes, big and small. Openness, Honesty and Responsibility We will build trust by displaying transparency and doing what we say we will do We will commit to doing what is right even when challenged We will welcome feedback as a means of informing improvements We will use our resources and each other s time efficiently and wisely We will maintain and enhance public confidence in our service We will be a positive role model. Throughout the recruitment process candidates will need to demonstrate they meet all of Our Values.

15 NHS SCOTLAND APPLICATION PROCESS The purpose of an application form is to help evidence that the applicant has all the requirements applicable to carry out the job applied for. Once in receipt of the application pack it is essential to read both the job description and person specification to gain a full understanding of what the job entails and the minimum criteria required. Please note for equal opportunity purposes NHS Lothian do not accept CV s as a form of application. General guidance There are currently three ways of applying for vacancies within NHS Lothian: - On-Line: - Telephone (hard copy): recruitment@nhslothian.scot.nhs.uk If you are applying by hard copy please use black ink and write clearly in block capitals. The vacancy reference number, job title and location can be obtained from the job advert. The candidate number will be populated by recruitment team once the application has been returned. This is to ensure each application remains anonymous. Only part C of the application form will be sent for short listing. The application form will be identified by the candidate number only to ensure that no applicant will be unfairly discriminated against. Please complete all sections of the application form. Those sections that are not relevant please indicate not applicable, do not leave blank. Feel free to use additional paper if required, but please note that this section has a size limit of 7,500 characters which is approximately 2 X A4 Sheets and text exceeding this limit may be truncated. Please do not add your name to any additional information provided; secure it to the relevant section and Recruitment Admin will add a candidate number. For general help and advice on how to complete an application form visit: Please return completed application forms to: The Recruitment Centre, Staff Residencies, St John s Hospital, Howden Road West, Livingston, EH54 6PP When returning your completed application and any associated enclosures by Royal Mail, please ensure that the correct postage is paid. Underpaid mail will be retained by the Post Office which will result in applications not being returned until after the closing date and not being included for shortlisting. WORKFORCE EQUALITY MONITORING NHS Lothian is committed to supporting and promoting dignity at work by creating an inclusive working environment. We believe that all staff should be able to fulfil their potential in a workplace free from discrimination and harassment where diverse skills, perspectives and backgrounds are valued. In order to measure and monitor our performance as an equal opportunities employer, it is important that we collect, store and analyse data about staff. Personal, confidential information will be collected and used to help us to understand the make-up of our workforce which will enable us to make comparisons locally, regionally and nationally.

16 NHS LOTHIAN EQUAL OPPORTUNITIES POLICY STATEMENT NHS Lothian considers that it has an important role to play as a major employer and provider of services in Lothian and accepts its obligations both legal and moral by stating commitment to the promotion of equal opportunities and elimination of discrimination. The objectives of its policy are that no person or employee receives less favourable treatment on the grounds of sex, disability, marital status, age, race (including colour, nationality, ethnic or national origin), creed, sexuality, responsibility for dependants, political party or trade union membership or activity, HIV/AIDS status or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Our Equal Opportunities in Employment policy can be viewed at: