LED LIGHTING Shifting Focus on Available Light Products in the 21st Century Kelly Hartley, HE Williams, Inc. CO & Les Pace CEM, CLEP, CLED

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1 1 A Publication of Oklahoma School Plant Management, Inc. Volume 1 / Issue 4, August 2015 BRIARWOOD, MOORE, OK 2013 LED LIGHTING Shifting Focus on Available Light Products in the 21st Century Kelly Hartley, HE Williams, Inc. CO & Les Pace CEM, CLEP, CLED Storm Shelters in the School System Changing the process to design and build FEMA compliant Storm Rooms Chris Hudgins, Tulsa Public Schools Executive Director Bonds and Energy Plant Management Where do we go from here in the Ever Changing School Environment. Mike Mertens President -elect of the National School Plant Management Association ARC-FLASH Code Changes in NFPA 70E That You Need to Know. Jason Watts, Certified TEGG Electrician, Shawver& Son, Inc. Safety in the School Change in Patterns to Protect our Kids Beggs Public Schools Superintendent Swearingen Cindy

2 2 38th ANNUAL CONVENTION TO BE HELD, Sept. 23, 24, & 25, 2015, at The Sequoyah Lodge, Sequoyah State Park on Lake Ft. Gibson, 8 miles East of Wagoner, OK, on SH 51. Check out our NEW 7:00 a.m. - Vendor Set-up Wednesday, September 23, :00 a.m. - Board of Directors Meeting 8:00 a.m. - Sequoyah Golf Course - Golf Tournament Assignments Irons Driving Range & Box Lunch 8:30 a.m.-fishing Tournament check-in, Lodge Lobby 9:00 a.m. - Golf Tournament, Shotgun Start (Four-man Scramble) Refresh. Cart & Prizes 3:00 p.m. - Early Vendor Set-up 6:00 p.m. - Relax & Enjoy Western Hills Thursday, September 24, :30 a.m. - Member Registration & Visit Vendors 9:00 a.m. - Convention Call to Order & General Session, Trent Gibson, State Dept. of Education, Director of Student Transportation. (4) Lighting Overview; LED Info, The Hickory Room Door Prizes (in each session) 4:15 p.m. - Break-Out Sessions: (1) NFPA 70E Updates Council Room (2) SRP; Standard Response Protocol Cedar Room (3) Clean for Infections Birch Room (4) Are You Prepared for the Storm Hickory Room (5) Restoring Contaminated Buildings Oak Room - Door Prizes (in each session) 6:00 p.m. - Dinner Provided by Lodge Restaurant. 7:00 p.m. - Game Night Begins The Seminole Room (Lots of Door Prizes) (No Cash Prizes) Cash & Door Prizes. 10:30 a.m. -Coffee, Rolls & Visit Exhibits 12:00 p.m.- Lunch (provided) Keynote Speaker Mike Mertens, President Elect. National School Plant Managers Assoc.& Asst. Executive Director of Arkansas Association of Education Administrators 1:00 p.m. Vendor Introductions 1:30 p.m. - Visit Vendor Exhibits & Vendor Door Prize Drawings 3:00 p.m. - Vendor Meeting (Election of Vendor Board Member) 3:15 p.m. - Break-Out Sessions: (1) New HVAC Guidelines, The Council Room (2) Multi-Hazard Planning, The Cedar Room (3) Disaster Preparedness, The Birch Room Friday, September 25, :00 a.m. - Visit Vendor Exhibits 9:45 a.m. - Vendor Door Prize Drawings 10:00 a.m. - Break-Out Sessions: (Presented One Time Only) (1) New Updates For Teacher Retirement Discussion and Questions Executive Director, Oklahoma Teachers Retirement System. Cedar Room Door Prize After 11:00 a.m. - Business Meeting, Evaluation, Treasure s Report, Elections & Wrap-up Cedar Room Cash & Door Prizes REGISTRATION FORM on NEXT PAGE

3 3 It is because of sponsors like the GOLD sponsors above that OSPMA can continue to reach out and assist schools in Oklahoma in keeping their children safe and secure in their learning environment. Please take the opportunity at the convention to stop by their booth and thank them for their steadfast 38th Annual Conference Details The Oklahoma School Plant Management Association and The State Department of Education is jointly sponsoring the 38th Annual Convention. It will be held at the Sequoyah Lodge, Sequoyah State Park, Wagoner, OK (8 miles East of Wagoner on SH-51), Sept. 23, 24, & 25, Approximately 50 industry vendors will be in attendance to display their products at the trade show on September 27th. The evening of September 26th, will be devoted to individual and family leisure. The evening of September 24th, plans are being made for entertainment, meal and game night. Mike Mertens, President Elect., National School Plant Managers Association will address us as the keynote speaker at our noon luncheon. The first general session will consist of Trent Gibson, Director of Student Transportation at the State Department of Education. Topics to be covered in Break-out Sessions are listed in the agenda below. There will be a number of door prizes given throughout the convention. OSPMA will be giving cash door prizes and vendors will be giving a number of various prizes. Your OSPMA $40 conference registration will include a free membership. Do not miss this fall convention if you are involved in facility maintenance, upkeep or management in any way. We will address safety throughout the convention. Mark your calendar and plan to attend. If you plan on staying overnight, you should make reservations as early as possible. To insure the special convention rates of $72.00 per single or $92.00 for a double. Call The Sequoyah Lodge at (800) and mention that you are with the OSPMA convention.. Make copies as needed, complete and mail the registration on page 4. Membership is free when you register for the annual convention. A membership entitles the school district to membership discounts at our various workshops during the current school year and a discount on our Safety Programs. Print, complete the registration form located on page 4 of this newsletter and send it to our executive director. The mailing address is on the form on the next page. Come join us, we can help you save money and keep your students safe.

4 4 Oklahoma School Plant Management Association O.S.P.M.A. 20 th Annual Jim Shields Memorial Scholarship Golf Tournament September 23, 2015 Name: Handicap (0-36) Address: School Date: Signature: Phone: *Requested partner: *Will be honored when possible ENTRY FEE: $65.00 per player Checks Payable to: Mail to: Oklahoma School Plant Management Association Jim Mitchell, Executive Director 1201 Roefan Rd. Midwest City, OK Park 10 Hulbert, OK Phone: / Toll Free: Fax: We are again enthused about this year s Fall Conference and reuniting with friends that we haven t seen in a while. We are changing the starting time for our Golf Tournament, please realize that your support and participation are what have made each tournament successful. In turn, you have helped in furthering the education of one of the members children. This Golf Tournament funds our Scholarship program. Remember, by registering for the convention, you become a member. We would like to make this the most heavily registered and attended of all past conventions. Get all registrations in as early as possible and come join us. The entry fee is $65.00 per player. The format will be a four-man scramble and a shotgun start at about 9:00 a. m.. A box lunch will be provided and the driving range (irons only) will open at 8:00 a.m. There will be plenty of door prizes and cash prizes, complete the registration form above, make checks payable to: The Oklahoma School Plant Management Association and mail payment to: Jim Mitchell, Executive Director, OSPMA, Roefan Rd., Midwest City, OK Those that don t play golf can register for FISHING TOURNAMENT at 8:30 a.m. in Lodge Lobby. [Make extra copies of forms If needed.] INVOICE Annual Registration: $40.00 per school person P.O. # Make check or Purchase Order out to: Oklahoma School Plant Management Association (ospma.org) Date: Mail to: Name Title Phone OSPMA Name Title Phone Jim Mitchell, Executive Director Roefan RD. Name Title Phone Midwest City, Oklahoma Cell Phone (405) Fax (405) School Dist./Technology/Higher Ed. Address City State Zip

5 5 OSPMA SAFETY PROGRAMS {THERE IS STILL TIME TO ORDER FOR NEXT SCHOOL YEAR!} Do you have a problem scheduling safety meetings? Are you paying employees extra for those meetings? Those meetings can be reduced or even eliminated. The Oklahoma School Plant Management Association is again offering a SAFETY PROGRAM for Support Employees to the schools of Oklahoma. The Program consists of two series, one for all Support Employees and one for Transportation Employees. To provide current information, revisions have been made. The first memorandum for each series will be scheduled to go out in July. The Safety Program for all support employees is designed to assist the Oklahoma school districts in providing a safe working environment for support employees. It also has been compiled with the intentions of complying with the Oklahoma Department of Labor s requirement of providing safety training to support personnel on a quarterly basis. The program consists of a series of monthly memorandums. The Transportation Safety Program is designed to provide a review of the Oklahoma State Department of Education s School Bus Driver Certification Course. It has been compiled with the intentions of complying with the Department of Labor s requirement of providing safety training to support personnel on a quarterly basis and providing training for re-certification of school bus drivers. MOST IMPORTANTLY, IT IS DESIGNED TO ASSIST THE SCHOOL DISTRICTS OF OKLAHOMA IN MEETING THE #1 GOAL OF TRANSPORTING THE STUDENTS TO AND FROM SCHOOL AS SAFELY AS POSSIBLE. The program consists of a series of weekly memorandums. The Memo's will be constructed on a basic letterhead personalized from the Safety Director, Transportation Director, Assistant Superintendent or Superintendent (School District s choice). Vital information about the safety programs is as follows: 1. {SUPPORT EMPLOYEES} One set of twelve (12) original memorandums to be copied by the school district for distribution through interschool mail to all support employees at the first of each month. {TRANSPORTATION EMPLOY- EES} One set of thirty-seven (37) original memorandums to be copied by the school district for distribution through interschool mail to each certified bus driver and mechanic on a weekly basis. Each memorandum will be dated to correspond with the school district s calendar. The school district must provide OSPMA with a current school calendar. 2. The format for the safety memorandums is in three (3) sections as follows: (Smiles) - Includes a short line of humor. (Thought for the Week) - Includes words of wisdom. {SUPPORT EM- PLOYEES} (Safety Reminder) - Includes information on the following topics: [Safety Awareness], [Slips, Trips, & Falls], [The Lifting Challenge] & [Office & Classroom Safety]. {TRANSPORTATION EMPLOYEES} (Safety/ Law Reminder) - Includes rules and/or regulations concerning School Transportation Issues as prescribed in the State Department of Education s School Bus Driver Certification Course, i.e., [Evacuation Drills], [Pre-trip Inspections], [Discipline], etc. 3. A documentation form will be provided. 4. Costs of the programs are as follows: SUPPORT EMPLOYEES PROGRAM] Member of (OSPMA) $250.00* Non-member of OSPMA---- $ [TRANSPORTATION EMPLOYEES PROGRAM] Member of (OAPT) $ Non-member of (OAPT)--- $ * Attended 2014 Roofing, Turf & Grounds Workshop, Attended the 2014 Annual Convention or has pre-registered for the 2015 Annual Complete the Order Form below and send purchase order request, Blank Letterhead, & School Calendar or make inquiries to: Jim Mitchell, Executive Director, OSPMA, Roefan Rd., Midwest City, OK Cell Phone (405) / Fax (405) ````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````` ````````````````````````````````` ORDER FORM - OSPMA SAFETY PROGRAMS /2013 SCHOOL YEAR P.O. # RENEWAL NEW ORDER SUPPORT PROGRAM TRANSPORTATION PROGRAM Person s Name to Appear on Support Memos: Title Person s Name to Appear on Trans. Memos: Title [I do not wish to order at] School/Vo-Tech/Higher Ed. [this time, please send me] [samples of: Support ] Address [ Transportation ] [ Table of Contents ] City State Zip

6 6 Mike Mertens Served as Assistant Executive Director of the Arkansas Association of Education Administrators (AAEA) since AAEA is an umbrella organization with 12 state constituent educational associations that serves over 2,600 Arkansas school administrators. In addition to working at the state level as an advocate for public school children and Arkansas educators, Mr. Mertens works directly with the Arkansas School Plant Management Association (ASPMA), the Arkansas Association of Career and Technical Education Administrators (AACTEA), and the Arkansas Association of School Business Officials (AASBO). He also is currently President-elect of the National School Plant Management Association. Prior to coming to work at AAEA, Mr. Mertens spent 37 years as a public school teacher, building principal, assistant superintendent for support services, and superintendent. In 2008, Mr. Mertens was recognized as the Central Arkansas Superintendentof-the-Year as also as the Arkansas School Business Official of the Year. In 2013, he received the ASPMA President s Blue Ribbon Award for outstanding service in the area of plant management and school facilities. Mr. Mertens and his wife Margie are the proud grandparents of 14 grandchildren, all of which attend public schools in Arkansas. Superintendent Beggs Public Schools Cindy Swearingen, MEd, CEM is the only School Superintendent in OK to have earned her Certified Emergency Management credentials. Mrs. Swearingen teaches Multi-hazard Planning for Schools at Emergency Management Institute for FEMA in Emmitsburg, Maryland. She has traveled to many states to teach the course onsite. She is also a certified ALICE instructor-shooter in schools trainer. Cindy Swearingen She spear-headed a top level administration team of Oklahoma leaders to attend the class in Participants included State Fire Marshal Robert Doke and COFT Administrator Jon Hansen, as well as leaders from Ok Highway Patrol, Ok Dept of Homeland Security, OK State Dept of Health, CCOSA and Oklahoma State School Boards Association administration.

7 7 Executive Director of Bond and Energy Management, Tulsa Public Schools Chris Hudgins As a licensed architect Chris began his architecture career at a small firm in Sand Springs, Ok with the majority of the work being K-12 experience which helped in his transition to Tulsa Public Schools Bond Office as Lead Architect since Chris graduated in 1991 with a Bachelor s in Architecture from Oklahoma State University. Chris has been involved with numerous projects through the years with new schools at Booker T. Washington High School, Mark Twain, Kendall Whittier, Eugene Field Elementary schools and Clinton Middle School to name a few. Chris supervised over $750,000,000 of projects over the last 19 years as the Bond Department Lead Architect. As part of the Bond Department Senior Staff Chris helped to successfully pass the last 7 bond issues with the last issue passing with an 85% approval. Chris lives in Mannford Oklahoma with his wife Lisa and 3 children Charlie, Madison and Garett. There will be two of my kids enrolled at Oklahoma State University next year. Madison will be a freshman in Agriculture Communication, and a senior, Garett in Pre Vet Medicine. District Safety Officer, Moore Norman Technology Center Chris is a Certified Safety and Health Official. She has been in safety for the past 12+ years. Chris developed and oversees MNTC Emergency Response Teams which includes First Aid Support Team (FAST), a 25 member Community Emergency Response Team (CERT is developed by FEMA) and the Crisis Counseling Team. She is Certified by OK-First Mesonet, Oklahoma s Weather Network. Chris is a member of the Oklahoma Emergency Management Association, Local Emergency Planning Committee (LEPC) for Cleveland County, Certified in Disaster Animal Sheltering, Member of OSPMA and active in community emergency planning. Chris Klein Director Long Term Programs, Moore Norman Technology Center Terri Helvey is the Director of Long Term Programs at Moore Norman Technology Center. Prior to being employed at Moore Norman, she was the principal at Lexington High School. During that time she was the chair of the Safe and Healthy Schools Committee and was responsible for drills and safety compliance for the district. She spent 17 years as an instructor at Mid-America Technology Center and was an adjunct instructor at the University of Central Oklahoma. Terri Helvey Topic Standard Response Protocol (SRP) is being adopted by school and district administrators, emergency managers, law enforcement and emergency medical services across the country. SRP is based not on individual scenarios but on the response to any given situation. SRP demands a specific vocabulary but also allows for great flexibility. There are four specific actions that can be performed during an incident: Lockout, Lockdown, Evacuate and Shelter.

8 8 Master of Science Degree from San Francisco Institute of Technology Internationally Certified, and ANSI accredited and a Certified Energy Manager, Certified Lighting Efficiency, Certified LED Lighting Professional that is Trained EPA Indoor Air Quality for K-12 schools. Co Author of the 5 th Edition of the Energy Mangers Hand Book Co Author of the US Department of Forestry Project Learning Tree Twice presenter to the World Energy Engineers Congress and white papers published. Facilitator for the Oklahoma Green Schools Program ; Serving K12 since 1970 Currently sits on the City of Tulsa Board of Sustainability Les Pace Kelly Hartley, Business Development Manager at H.E. Williams, Inc., has been in the lighting industry for eight years. She has a Bachelor of Science Degree in Communication from Pittsburg State University. Kelly volunteers for several civic and professional organizations. She is currently immediate past president of Tri State Area Contractors Association, Joplin, MO, and Children s Haven of Southwest Missouri. She is also a member of the board of trustees of the Carthage Public Library, Carthage, MO, and is past president of Carthage R9 School Foundation. Kelly is a life-long resident of Carthage. She and her husband have two grown daughters. Kelly says her mission in life is to always make a difference. Kelly Hartley Roger Robertson, Project Engineering Manager at H.E. Williams, Inc. will discuss the largest innovation in lighting since linear fluorescent: LED technology. Roger will compare fluorescent and LED, show you the components of both, explain certifications and terms you should know before buying, and open the floor to your questions and discussion. Roger has been in the lighting industry for 26 years, and understands the challenges you are facing. Roger Robertson

9 9 After serving in the United States Navy from as a personnel specialist, serving in both Desert Storm and Desert Shield Jeff has spent the last 14 years in the electrical field. Installing, maintaining, and repairing various electrical and control systems. Over the past several years he has focused primarily on conducting arc flash analysis/surveys for military, commercial, and industrial clients. In doing so he has assisted clients in becoming compliant, and sustaining compliance with NFPA 70E and OSHA standards. Jeff Burt Currently he is the lead arc flash technician with Shawver & Son, Inc., a full service electrical contractor in Oklahoma City, Ok. After wandering the state the past few years it is great to come back to the new and improved Sequoyah State Park and Lodge. The sleeping rooms have been completely renovated with new plumbing and fixtures. The dinning area has been updated and the convention hall has new electric and lighting to show off your wares in a much better atmosphere. Not that two years ago was a bust but it did prove some challenges since we only had two weeks to change our venue do to the delays in renovations at Western Hills. Last year was an eye opener as well when we met at NCED in Norman. It was a great facility but very expensive. We are glad to be back with our friends at Sequoyah Lodge and the excellent meals and service they have provided us on all of our previous visits. We are sure you will agree this feels like home. This year the Conference theme is about being prepared for the changes (challenges?) that are headed our way from code updates and new dangers from unknown people to What Mother Earth will throw at us in the way of extremes and how to build for that contingency. There are many issues with funding or lack thereof that are getting many schools looking at the alternatives in HVAC and Lighting to reduce their costs of operations allowing for more money to be spent on the children in out districts and less on the utilities, always a good thing. Wednesday will be a Hole In One and a Whopper day as OSPMA is proud to host two scholarship fundraisers at the same time the Jim Shields Memorial Golf Tournament with sponsorship by DIXON GOLF and the OSPMA WHOPPER tournament at the dock by the lodge. Details for both are in the conference newsletter. Thursday will be a great day to checkout the vendors and the new items to make your life easier as a superintendent or plant manager by giving your staff what they need to succeed for you. There are break out sessions from many industry leading professionals Checkout their bios on pages 6-8 in the newsletter. The Conference and OSPMA would not be able to bring you this information or opportunities with out the help of our GOLD, SILVER and BRONZE Sponsors. To them we say a heartfelt THANK YOU!! Very Respectfully, Tracy DeLaughter, President OSPMA Tulsa Public Schools

10 10 TRC strives to deliver high quality property recovery, restoration and reconstruction services with integrity. TRC and its employees are dedicated to serving our customers in order to reduce interruption resulting from a wide array of disasters and emergencies and to mitigate loss from such events. TRC is committed to maintain and utilize the most current technologies and to consistently invest in the continuing education and effectiveness of its greatest resource - its people. Lennox Commercial is a leading provider of high-efficiency packaged rooftop units, split systems, HVAC controls, furnaces and indoor air quality products for the light commercial industry. Committed to helping our customers through advanced products and unsurpassed customer service, Lennox Commercial delivers effective HVAC solutions that improve comfort and protect profits. ESPO Fire & Water is a home and building restoration company headquartered in Tulsa, Oklahoma. Since 1983, we have provided quality, dependable, and efficient services to our customers in times of a disaster throughout the United States. ESPO Fire & Water's consistent quality of service sets it apart from its competitors and makes it a leader in the industry. After witnessing the introduction of linear fluorescent lamps in New York City at the 1939 World s Fair, H.E. Williams was inspired. He returned to his Carthage, Missouri factory and began investing in equipment to manufacture light fixtures. Williams quickly became known for high quality, high performance lighting, especially in schools. Seventy-five years later, the company is still independently owned and operated by the Williams family. SERVPRO is a trusted leader in the restoration industry, and our highly trained technicians provide 24-hour emergency service. SERVPRO is dedicated to responding faster to any size disaster with the training, equipment, and expertise for your restoration or cleaning needs. When fire, water, or storm damage strikes your school, you need professional help that caters to school priorities like student and faculty safety. SERVPRO works efficiently as possible to make it Like it never even happened.

11 11 OKLAHOMA SCHOOL PLANT MANAGEMENT ASSOCIATION Sponsorship/Partnership Program OBJECTIVES To promote professional services or products. To provide opportunity to showcase new products and services. To display your commitment to the OSPMA. To provide statewide exposure to the OSPMA members and potential members. For more details contact Jim GOLD Level Features: [Cost - $2,000.00] Three free 1O' X 1O' booth spaces at the Annual OSPMA Convention. Four (4) registrations/memberships at the Annual OSPMA Convention with four (4) banquet tickets. Special recognition in all OSPMA newsletter, which includes a business card size advertisement (camera-ready original to be provided by the vendor.) List of all OSPMA Convention attendees/members, updated list to be mailed in January following the current convention. SILVER Level Features: [Cost $1,500.00] Two free 10x10 booth spaces at the annual OSPMA Convention Three (3) registrations/memberships at the Annual OSPMA Convention with three (3) banquet tickets. A one-half page of advertisement in the Annual OSPMA Convention program (camera- ready original to be provided by the vendor.) Will rece i ve recogni tion for helping to sponsor the Annual Scholarship Golf Tournament BRONZE Level Features: [Cost - $1,000.00] One (1) free 10' X 10' booth space at the Annual OSPMA Convention. Two (2) registrations/memberships at the Annual OSPMA Convention. Special recognition at the Annual OSPMA Convention which includes helping to sponsor the lunch in the vendor area. A one-fourth page of advertisement in the Annual OSPMA Convention program (camera-ready original to be provided by the vendor.)

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